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Published 12 Oct 2022, 13:37 BST

Official UK procurement notice

Digital Inbound and Outbound Mail Services

Official notice

Authority: London Borough of Lambeth (Local council)

ServicesOpen procedure
Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30)Software Packages & ERP (48)
+4 moreTransport & Passenger Services (60)Postal and telecommunications services (64)IT Services & Software (72)Business Services & Consultancy (79)
 Delivery: London (UKI45)
Published estimate£6,120,000exc. VAT
Submissions closed 16 Nov 2022

What is being bought

Published requirement description

Lambeth Council is seeking an innovative and cost-effective hybrid mail solution for both inbound and outbound mail, capable of fulfilling a broad range of requirements across various council services.

The Council requires an integrated solution covering both Inbound and Outbound Mail services to be delivered as part of a single contract.

The contract is expected to be for an initial term of 3 years with 2 options to extend by a further year each (3 + 1 + 1). The estimated contract value over the maximum term is £6,120,000 (inclusive of VAT).

CPV: Bulk-mailing equipment · Digital printing services · Electronic mail service provider · Electronic mail services · Electronic mail software development services · Electronic mail software package · Mail delivery services · Mail opening machines · Mail sealing machines · Mail transport by road · Mail-sorting equipment · Mailing equipment · +8 more

The lotProcurement structure

single lot · value published
Lot #1RenewalPublished value£6,120,000
Delivery: London
Extensions: The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council’s discretion. · The contract will be for 3 years with the option of 2 possible extensions of 1 year each (3 + 1 + 1), as set out in the Contract Terms. The option to extend is at the Council’s discretion.Variant bids: not allowed
22000000 Printed matter and related products30131000 Mailroom equipment30131500 Mail opening machines30131600 Mail sealing machines30132100 Mail-sorting equipment30133000 Mailing equipment

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Oct 2022, 13:37 BST
Last source update
12 Oct 2022, 13:37 BST
Award evaluation window
16 Nov 2022 – …
Authority reference
Digital Mail Services
FTS notice number
2022/S 000-028694
Classification (CPV)
Bulk-mailing equipmentDigital printing servicesElectronic mail service providerElectronic mail servicesElectronic mail software development servicesElectronic mail software packageMail delivery servicesMail opening machinesMail sealing machinesMail transport by road
+10 moreMail-sorting equipmentMailing equipment
Delivery area
London (UKI45)
Official registry OCID
ocds-h6vhtk-03750f Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
16 Nov 2022, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
16 Nov 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

12 Oct 2022 → 16 Nov 2022 · 3 dates
  1. Notice published
    12 Oct 2022, 13:37 BST
  2. Submission deadline
    16 Nov 2022, 12:00 GMT
  3. Bids opened
    16 Nov 2022, 12:00 GMT

Contracting authority & participating public bodies

London Borough of Lambeth

Contracting authorityLocal CouncilRegional or local authorityGeneral public services n/a Town Hall, Brixton Hill, London, London, SW2 1RWContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • Cabinet OfficeReview contact point London
  • The Royal Court of JusticeMediation bodyReview body London

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.