Official UK procurement notice
Digital Evidence Management System (DEMS)
Authority: Greater Manchester Combined Authority - GMP (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionGreater Manchester Combined Authority (GMCA), as the contracting authority for Greater Manchester Police, seeks bids from suppliers with experience in delivering a cloud-based Digital Evidence Management System (DEMS) suitable for policing.
CPV: Content management software development services · Data capture services · Data management services · Data services · Data storage services · Data transmission services · Database software development services · Database systems · Document management software development services · Industry specific software development services · Industry specific software package · Records management · +2 more
The lotProcurement structure
single lot · value publishedLot #1Greater Manchester Police has a requirement for a Digital Evidence Management System…RenewalPublished value£8,000,000
Greater Manchester Police has a requirement for a Digital Evidence Management System (DEMS) to provide a central, secure, cloud-based (UK) repository for electronically generated evidence, which allows GMP to receive, store, manage, process and share evidence, internally and with other legal bodies such as the Crown Prosecution Service, without the need for portable storage devices.
The DEMS will provide several layers of internal and external access restrictions, with an ability for evidence to be uploaded by anyone authorised to do so (including the general public) and then be accessed and processed by approved internal and external users without the need for the evidence to leave the system. Tied to this, the DEMS will provide an audit trail of who, when, what and how evidence has been accessed.
The scope of the contract for this service will be flexible to the requirements of the force over the life of the contract, and to functional and innovative developments in the sector during that period. With that in mind, additional functionality may be purchased from the contracted supplier in line with the modification of contract provisions of the Public Contracts Regulations (2015).
The estimated value described in this Contract Notice is the maximum expected value over the full 7-year term of the contract (including all extensions) and includes any additional functionality which may be added during the contract lifespan.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 16 Sept 2021, 12:08 BST
- Last source update
- 17 Jun 2022, 16:27 BST
- Award evaluation window
- 13 May 2022 – …
- Authority reference
A0816- FTS notice number
2022/S 000-016727- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02e16fFind a Tender
Publisher note: All information provided in this PIN, including the maximum contract value, is the current best estimate for the full duration of the contract, and may be revised prior to the issue of the Tender Documents. Any future procurement will use the Bluelight e-tendering system (www.bluelight.gov.uk). Interested parties, including small or medium-sized enterprises, social enterprises, voluntary or community organisations, should ensure they are registered on Bluelight with up-to-date contact details.
How it was run
Official notice- Submission deadline
- 18 Jul 2022, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 13 May 2022, 12:00 BST
Timeline
1 Dec 2021 → 18 Jul 2022 · 4 dates- Next notice expected1 Dec 2021
- Bids opened13 May 2022, 12:00 BST
- Notice published17 Jun 2022, 16:27 BST
- Submission deadline18 Jul 2022, 12:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 8 Apr 2022- Published value updated to £8,000,0008 Apr 2022, 18:09 BSTwas £3,000,000
- Status changed to active8 Apr 2022, 18:09 BST
- Procurement method changed8 Apr 2022, 18:09 BST
- Deadline published: 13 May 2022, 12:00 BST8 Apr 2022, 18:09 BST
- Buyer details updated8 Apr 2022, 18:09 BST
- Deadline moved to 18 Jul 2022, 12:00 BST17 Jun 2022, 16:27 BST+66 days · was 13 May 2022, 12:00 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 13 May 2022 | 18 Jul 2022 | +66 d |
Please note: a number of the mandatory requirements for this tender have been changed. These were not previously listed individually in the Contract Notice on FTS but were included in the Invitation to Tender, which was made available to interested parties through the Bluelight (EU Supply) system. A revised version of the Invitation to Tender, which includes full details of changes to the mandator…
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Greater Manchester Combined Authority - Greater Manchester PoliceContracting authorityBody governed by public lawPublic order and safety
Dispute resolution & review bodies
- The Greater Manchester Deputy Mayor for Policing & CrimeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria