Official UK procurement notice
DfI Roads and Rivers – Maintenance of Agricultural and Large Horticultural Plant
Authority: Department for Infrastructure (Central government)
What is being bought7 lots · detail below
Published requirement descriptionDfI Roads and Rivers have a requirement for the maintenance of Agricultural and Large Horticultural Plant at various locations across Northern Ireland.
CPV: Agricultural, forestry, horticultural, aquacultural and apicultural services · Miscellaneous repair and maintenance services · Repair and maintenance services · Repair, maintenance and associated services of vehicles and related equipment
Lots and requirements (7)Procurement structure
7 lots · all with a published value (£1,000,000 together) · a supplier may bid for at most 7 and win at most 7 of them · same evaluation weights on every lotLot #1Eastern AreaAwardedRenewalPublished value£550,000
Lot #2North WestAwardedRenewalPublished value£75,000
Lot #3North EastAwardedRenewalPublished value£75,000
Lot #4WesternAwardedRenewalPublished value£75,000
Lot #5South WestAwardedRenewalPublished value£75,000
Lot #6SouthernAwardedRenewalPublished value£75,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Mandatory Requirements: Pass/Fail
- Price: 100
- Suitability
The Department's particular requirements will be set out in the contract documentation.
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 May 2021, 11:24 BST
- Last source update
- 5 Aug 2021, 10:45 BST
- Award evaluation window
- 7 Jun 2021 – …
- Authority reference
CfT 3533186- FTS notice number
2021/S 000-018862- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02adc5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Department's particular requirements will be set out in the contract documentation.
- Review procedure
DfI will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of. harm by a breach of the rules to take action in the High Court (Northern Ireland).
Publisher note: Contract Monitoring. The successful contractor’s performance on the contract. will be regularly monitored. Contractors not delivering. on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach. satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs.. and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave. professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated.. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions. being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
How it was run
Official noticeTender documents are also served through a separate tool: https://etendersni.gov.uk/epps ↗
- Submission deadline
- 7 Jun 2021, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 7 Jun 2021, 15:30 BST
Timeline
7 Jun 2021 → 5 Sept 2021 · 4 dates- Submission deadline7 Jun 2021, 15:00 BST
- Bids opened7 Jun 2021, 15:30 BST
- Notice published5 Aug 2021, 10:45 BST
- Bids must remain valid until5 Sept 2021, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Aug 2021, 10:45 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Eastern Area1 award | |||
| Eastwood Fleet Services LtdSME | £550,000 † | — | Awarded |
| Lot 2 · North West1 award | |||
| D A ForgieSME | £75,000 † | — | Awarded |
| Lot 3 · North East1 award | |||
| Eastwood Fleet Services LtdSME | £75,000 † | — | Awarded |
| Lot 4 · Western1 award | |||
| R&M Greenkeeper LtdSME | £75,000 † | — | Awarded |
| Lot 5 · South West1 award | |||
| LAKELAND RECOVERY SERVICESME | £75,000 † | — | Awarded |
| Lot 6 · Southern1 award | |||
| CYRIL JOHNSTON CO LTDSME | £75,000 † | — | Awarded |
| Lot 7 · Craigavon Area1 award | |||
| CYRIL JOHNSTON CO LTDSME | £75,000 † | — | Awarded |
Contracts
Lot 1 - Eastern Area · Eastwood Fleet Services LtdSME
- Signed
- 2 Aug 2021
- Value
- £550,000
- Status
- active
Lot 2 - North West · D A ForgieSME
- Signed
- 2 Aug 2021
- Value
- £75,000
- Status
- active
Lot 3 - North East · Eastwood Fleet Services LtdSME
- Signed
- 2 Aug 2021
- Value
- £75,000
- Status
- active
Lot 4 - Western · R&M Greenkeeper LtdSME
- Signed
- 2 Aug 2021
- Value
- £75,000
- Status
- active
Lot 5 - South West · LAKELAND RECOVERY SERVICESME
- Signed
- 2 Aug 2021
- Value
- £75,000
- Status
- active
Lot 6 - Southern · CYRIL JOHNSTON CO LTDSME
- Signed
- 2 Aug 2021
- Value
- £75,000
- Status
- active
Lot 7 - Craigavon Area · CYRIL JOHNSTON CO LTDSME
- Signed
- 2 Aug 2021
- Value
- £75,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Eastern Area | 7bids · 7 electronic · 1 from abroad | 7 | — | — |
| 2 · North West | 7bids · 7 electronic · 1 from abroad | 7 | — | — |
| 3 · North East | 7bids · 7 electronic · 1 from abroad | 7 | — | — |
| 4 · Western | 7bids · 7 electronic · 1 from abroad | 7 | — | — |
| 5 · South West | 7bids · 7 electronic · 1 from abroad | 7 | — | — |
| 6 · Southern | 7bids · 7 electronic · 1 from abroad | 7 | — | — |
| 7 · Craigavon Area | 7bids · 7 electronic · 1 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court, Royal Courts of JusticeReview body
Bidders & participating suppliers
5 commercial parties on the notice- CYRIL JOHNSTON CO LTDAwarded supplier
- D A ForgieAwarded supplier
- Eastwood Fleet Services LTDAwarded supplier
- LAKELAND RECOVERY SERVICEAwarded supplier
- R M GREENKEEPER LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria