Official UK procurement notice
DfE - FE Colleges - Supply, Delivery and Maintenance of rented self-serve High Street Brand Coffee Machines and Consumables
Authority: North West Regional College (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionNorth West Regional College wish to appoint a Supplier to Supply, Maintain and Service Rented Self-Serve branded Coffee, Machine, Milk Fridge and consumables. Each machine must be a premium bean-to-cup espresso machine with a touchscreen display, dual bean hoppers to include hot chocolate and de cafe options with a fresh milk compatibility with fridges.
CPV: Canteen and catering services · Vending machines
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 40%
- Quantitative Criteria: 60%
Published award criteria (2)
- Qualitative Criteria: As Per Tender Documentation. Service Delivery - 16 per cent Implementation - 8 per cent Contract Management - 16 per cent
- Quantitative Criteria: As Per Tender Documentation
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jun 2026, 12:04 BST
- Last source update
- 11 Aug 2026, 11:58 BST
- Award evaluation window
- Submission end – 20 Jul 2026
- Authority reference
ID 6568507- FTS notice number
2026/S 000-054225- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06b0c4Find a Tender- Contract terms summary
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
- Risks
Exclusions
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become 'excluded' or 'excludable' as per Sec 57 of the PA 2023, the CA, after compliance with its Page 6 to 8 obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
Suppliers should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to change any or all of them.
How it was run
Official notice- Submission deadline
- 8 Jul 2026, 15:00 BST
- Clarification deadline
- 29 Jun 2026, 15:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
9 Jun 2026 → 24 Aug 2026 · 6 dates- Tender notice published136 days ago9 Jun 2026, 12:04 BST
- Clarification questions by116 days ago29 Jun 2026, 15:00 BST
- Submission deadline107 days ago8 Jul 2026, 15:00 BST
- Award decision expected by95 days ago20 Jul 2026, 23:59 BST
- Latest notice published73 days ago11 Aug 2026, 11:58 BST
- Contract starts61 days ago24 Aug 2026, 00:00 BST
Notice history
3 events · 2 releases on Find a Tender · since 9 Jun 2026- Tender notice published9 Jun 2026, 12:04 BSTUK4
- Procurement termination notice published11 Aug 2026, 11:58 BSTUK12
- Status changed to complete11 Aug 2026, 11:58 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 4 Aug 2026 | CancelledThe tender specification contained a manifest error and did not accurately reflect the requirements. In accordance with the principles of transparency and fairness this competition has been deemed as non-viable and has therefore been discontinued. |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender