Official UK procurement notice
Development & Maintenance Consultancy Framework
Authority: Grŵp Cynefin
What is being bought15 lots · detail below
Published requirement descriptionGrŵp Cynefin tendered to create a multi-lot Development Consultants Framework (“Framework”) across their area of operation to a range of Service Providers. The Framework is intended for use across North Wales, as required by Grŵp Cynefin and other Contracting Authorities (primarily other registered providers of social housing) across this area. References to Grŵp Cynefin are to be considered to include other Contracting Authorities that may access the resultant Framework.
The definable groups of Contracting Authorities that may access this Framework are available from the following web locations:
gov.wales/registered-social-la… ↗
gov.wales/find-your-local-auth… ↗
Framework duration will be 4 years, with commencement anticipated for February 2023. Grŵp Cynefin estimated expenditure (with Service Providers, not the total estimate of build costs) across the multiple lots of the proposed Framework is circa 8,000,000GBP. A further 2,000,000GBP is anticipated under awards made by other Contracting Authorities.
- Recurrence: Framework may potentially be reprocured in 4 years.
CPV: Architectural, construction, engineering and inspection services · Architectural, engineering and planning services · Asbestos removal services · Civil engineering consultancy services · Civil engineering support services · Construction consultancy services · Development consultancy services · Engineering-design services for traffic installations · Environmental Impact Assessment (EIA) services for construction · Environmental engineering consultancy services · Environmental impact assessment for construction · Environmental standards for construction · +10 more
How this framework works
From the published notice- Places
- up to 46 suppliers · 11 bids on the busiest of 7 lots (0.2 per place) · 26 appointed
Lots and requirements (15)Procurement structure
15 lots · no lot values published · same evaluation weights on every lotLot #1ArchitectAwarded
Architectural Services, potentially to also include following activities:
-Landscape Architect
-TOPO Inspections
-Arboriculture
-Ecological, Biodiversity and Environmental
-Archology / Watching Brief
-Arboriculture
-Principal Designer (CDM)
-CDM Advisor
-Arboriculture
Lot #2Planning ConsultantAwarded
Planning consultants, may include language assessments, and guidance on building preservation.
Lot #3Civils and Structural EngineerAwarded
Engineer services, including:
- Transport Assessment
- Floods Engineer
- Civil Engineer
- Structural Engineer
Lot #4Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project ManagerAwarded
Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
Lot #5Mechanical and ElectricalAwarded
Mechanical and electrical design services, including but not limited to:
-Fire and security alarm systems
-Mains distribution systems
-Lighting design and controlled lighting, including LED
-Generator planning/design
-Electrical wiring design
-Mechanical and electrical design, with AutoCAD technical drawings
-Design and installation of heating, ventilation, gas and air conditioning systems and fire systems
-Photovoltaic (PV) panels
-Zero and/or low carbon systems, e.g. heat pumps
Lot #6Multidisciplinary / Super LotAwarded
Activities required under this lot are to be the entire package of services covered by the other lots of this framework, primarily lots 1 – 5. This lot is expected to be accessed infrequently (probably no more than once annually, if at all) by Grŵp Cynefin and will be for high value/complex developments, most likely exceeding 10(GBP)million in build cost.
Lot #7MaintenanceAwarded
It is envisaged that this lot will be used for project management and clerk of works services as required by the maintenance team for projects where the value of capital works is typically less than 250,000GBP ex VAT with some exceptions
Service providers should be able to cover the whole of Grŵp Cynefin’s operational area. The area to be covered spans the whole of North Wales and the North of Powys. Within Grŵp Cynefin’s operational area there are numerous rural locations where the services envisaged by this lot will be required. These rural areas include, but are not limited to, the Llŷn Peninsula and the South of Gwynedd.
The scope of services associated with contracts awarded under this lot will be confirmed during call-off processes but will be similar to requirements shown under lot 4.
Activities and services to include, but not limited to:
-Development of Scope of Works and Specification
-Preparation of Formal Tender Documents
-Lead Designer
-Cost Control
-Contract Document Preparation
-Project Management
-Clerk of Works
-CDM Principal Designer
-Building Defects Reporting
Lot #8Mechanical and ElectricalPlanned
Mechanical and electrical engineering services.
Lot #9Ecological, Biodiversity, and Environmental ServicesPlanned
Ecological, Biodiversity, and Environmental Services - to potentially include archology/watching brief, and arboriculture.
Lot #10Principal Designer (CDM)Planned
Principal Designer (CDM) services, including CDM advisors. Provision of consultancy services in compliance with the requirements of the Construction (Design & Management) Regulations 2015. Expectation is that when appointed the Service Provider’s role shall be to plan, manage and monitor the pre-construction phase and co-ordinate health & safety.
Lot #11RetrofitPlanned
Retrofit consultancy services, including Assessor, Coordinator, Designer, and Evaluator.
Lot #12Multidisciplinary / Super LotPlanned
Lot for economic operators that can provide a wide-range (if not all) of the services identified in the other lots of the proposed framework.
Lot #13ValuersPlanned
Scope of services likely to be required includes the following types of valuations but is not limited to only these:
- Market value of land/property for acquisition/disposal purposes
- Market value of sale plots (for disposal purpose)
- Market rental values for new rental plots
- Reinstatement costs for new plots for insurance purposes
- Market value for resale of shared ownership homes
- Market value of shared ownership homes for stair casing purposes
- Revaluations of market rent portfolio
- Revaluations of affordable rent portfolio
- Valuations of homes to be disposed of via Right to Buy and Right to Acquire
- Valuation of freehold interest
- Compensation valuation in cases where we wish to acquire property from leaseholders (i.e. market value and statutory home loss/disturbance payments)
Lot #14Asbestos InspectionsPlanned
Asbestos inspections/survey services.
Lot #15MaintenancePlanned
Organisations able to provide the following services:
- Development of Scope of Works and Specification
- Preparation of Formal Tender Documents
- Lead Designer
- Cost Control
- Contract Document Preparation
- Project Management
- Clerk of Works
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Tender Questions: 80%
- Cost Submission: 20%
Published award criteria (2)
- Tender Questions: 80
- Cost Submission: 20
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
- “Development & Maintenance Consultancy Framework” is a framework: the contest is a place on its panel, up to 46 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · Framework may potentially be reprocured in 4 years.
- First published
- 20 May 2022, 14:16 BST
- Last source update
- 6 Apr 2023, 13:25 BST
- Award evaluation window
- 25 Nov 2022 – …
- FTS notice number
2023/S 000-010164- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033bdfFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Review procedure
Grwp Cynefin incorporated a minimum 10 calendar day standstill period at the point information on the award of the contract was communicated to tenderers. This period allowed unsuccessful tenderers to challenge the decision to award the contract before it wasexecuted/signed.
The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.
Publisher note: (WA Ref:130598)
How it was run
Official notice- Appointment period ends
- 9 Dec 2022, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 25 Nov 2022, 12:00 GMT
Timeline
1 Jul 2022 → 6 Apr 2023 · 4 dates- Next notice expected1 Jul 2022, 00:00 BST
- Bids opened25 Nov 2022, 12:00 GMT
- Admission / appointment period endsperiod end, not a bid countdown9 Dec 2022, 12:00 GMT
- Notice published6 Apr 2023, 13:25 BST
Notice history
6 events · 4 releases on Find a Tender · since 21 Oct 2022- Published value published: £10,000,00021 Oct 2022, 13:37 BST
- Status changed to active21 Oct 2022, 13:37 BST
- Procurement method changed21 Oct 2022, 13:37 BST
- Deadline published: 25 Nov 2022, 12:00 GMT21 Oct 2022, 13:37 BST
- Deadline moved to 9 Dec 2022, 12:00 GMT11 Nov 2022, 16:30 GMT+14 days · was 25 Nov 2022, 12:00 GMT
- Status changed to complete6 Apr 2023, 13:25 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 25 Nov 2022 | 9 Dec 2022 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 25 Nov 2022 | 9 Dec 2022 | +14 d |
The deadline has been extended by 2 weeks to ensure all bidders have ample opportunity to complete and submit their bids. The new deadline for submissions is the 9th of December 2022 at 12noon.
Routine re-releases (4)
- 2022-05: 1 release · 20 May 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 3 of these contracts carry the same published figure, £960,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Architect
- Signed
- 28 Mar 2023
- Value
- £2,400,000
- Status
- active
Planning Consultant
- Signed
- 28 Mar 2023
- Value
- ceiling above
- Status
- active
Civils and Structural Engineer
- Signed
- 28 Mar 2023
- Value
- £1,440,000
- Status
- active
Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager
- Signed
- 28 Mar 2023
- Value
- ceiling above
- Status
- active
Mechanical and Electrical
- Signed
- 28 Mar 2023
- Value
- ceiling above
- Status
- active
Multidisciplinary / Super Lot
- Signed
- 28 Mar 2023
- Value
- £2,000,000
- Status
- active
Maintenance
- Signed
- 28 Mar 2023
- Value
- £1,280,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Architect | 11bids · 11 electronic · 11 from abroad | 9 | — | — |
| 2 · Planning Consultant | 4bids · 4 electronic · 4 from abroad | 4 | — | — |
| 3 · Civils and Structural Engineer | 6bids · 6 electronic · 6 from abroad | 6 | — | — |
| 4 · Quantity Surveyor, Clerk of Works, Employers Agent, CDM Principal Designer and Project Manager | 6bids · 6 electronic · 6 from abroad | 4 | — | — |
| 5 · Mechanical and Electrical | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
| 6 · Multidisciplinary / Super Lot | 3bids · 3 electronic · 3 from abroad | 2 | — | — |
| 7 · Maintenance | 2bids · 2 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
26 commercial parties on the notice- AA Projects LtdFramework contractor
- Ainsley Gommon ArchitectsFramework contractor
- Asbri Planning LtdFramework contractor
- BRO Consultancy LtdFramework contractor
- CADARN Consulting EngineersFramework contractor
- CADNANT PLANNING LTDFramework contractor
- CAULMERT LTDFramework contractor
- Carpenter Davies Partnership LimitedFramework contractor
- Creu ArchitectureFramework contractor
- DEWIS CONSULTANTS LTDFramework contractor
Show 16 more suppliers
- Datrys Consulting Engineers LtdFramework contractor
- Davies M&E Partnership LimitedFramework contractor
- Egniol Consulting LtdFramework contractor
- Faithful+GouldFramework contractor
- IBI Group (UK) LimitedFramework contractor
- IE EngineeringFramework contractor
- JPH Architects ltdFramework contractor
- John McCall ArchitectsFramework contractor
- MANGO PLANNING & DEVELOPMENT LTDFramework contractor
- Metrics Property Consultants LimitedFramework contractor
- PRP ARCHITECTURE LLPFramework contractor
- SP Projects LimitedFramework contractor
- Saer ArchitectsFramework contractor
- Tetra Tech LimitedFramework contractor
- WMDesign & Architecture LtdFramework contractor
- Wakemans LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria