Official UK procurement notice
Design, Supply, Installation and Storage of Winter Festival Lighting
Authority: Torbay Council (Local council)
What is being bought
Published requirement descriptionAs part of the English Riviera events strategy there is a need to attract new and exciting events to the bay. The desire is to create exceptional events that appeal to visitors and our local community year-round. As such, we wish to explore the possibility of developing a family focussed Winter Festival Event based on a light-show experience running from mid-November 2021 through to the end of December 2021/January 2022. The event will be similar in format to the Bournemouth Wonderland Experience which attracts 2.2m people to the town annually. Although the level of investment in Year One will be less than that for Bournemouth, the aspiration is to achieve this level in due course.
CPV: Commissioning of public lighting installations · Electrical machinery, apparatus, equipment and consumables; lighting · Motion picture projection services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Method Statements: 75%
- Technical Questions: 15%
- Social Value: 10%
Published award criteria (4)
- Method Statements: 75
- Technical Questions: 15
- Social Value: 10
- Price: 0
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Cancelled
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 30 Jul 2021, 13:25 BST
- Last source update
- 31 Aug 2021, 16:16 BST
- Award evaluation window
- 17 Aug 2021 – …
- Authority reference
DN559030- FTS notice number
2021/S 000-021491- Accelerated
Initially it was proposed that the Authority would collaborate with a third party to provide ‘winter lights’ from mid-November 2020 to the end of January 2021 in various areas of Torquay. The third party were taking responsibility for sourcing a suitable supplier to provide a design service, installation of the lights and storage of the supplies when not on display. The first year was to be run as a trial period. Over three years, the contract value was potentially £300k if successful in Year 1.
The third party then lately made a decision not to lead on this project, but offered to contribute financially if the Authority were to lead on the procurement. By this stage there was a risk that the successful Contractor from the procurement process would not have time to secure the lighting, possibly from an overseas supplier, in order for the installation in October/November 2021 to take place for the current winter season, due to the lead-in time required.
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02cebbFind a Tender
Publisher note: The procedure was discontinued because the third party funding was withdrawn at short notice.
How it was run
Official notice- Submission deadline
- 17 Aug 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 17 Aug 2021, 12:00 BST
Timeline
17 Aug 2021 → 31 Aug 2021 · 3 dates- Submission deadline17 Aug 2021, 12:00 BST
- Bids opened17 Aug 2021, 12:00 BST
- Notice published31 Aug 2021, 16:16 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to cancelled31 Aug 2021, 16:16 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 further award records carry no date or value.
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Legal Services, Torbay CouncilReview body
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.