Find a TenderClosedTender notice
Published 20 Jul 2026, 17:05 BST

Official UK procurement notice

Design, Supply, and Installation of a Fully Refurbished Children’s Library Space within Newport Central Library

Official notice

Authority: Newport City Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£120,000£144,000 inc. VAT
Submissions closed 14 Aug 2026
Contract term 5 moends 28 Feb 2027 · starts 1 Oct 2026

What is being bought

Published requirement description

Newport City Council invites tenders for the design, supply, and installation of a fully refurbished Children’s Library space within Central Library, John Frost Square, Newport.

This project will transform an outdated, inaccessible and uninspiring environment into a modern, flexible, inclusive and sustainable cultural space that:

  • Enhances literacy, play and wellbeing
  • Supports children, families and school use
  • Meets the needs of neurodivergent children and those with SEND
  • Contributes to environmental sustainability and long-term asset value

Approach to Specification

This specification is intentionally performance- and outcome-based, encouraging innovative design solutions rather than prescribing exact layouts .

Suppliers are expected to:

  • Propose creative, evidence-based solutions
  • Demonstrate value for money
  • Incorporate sustainability, accessibility, and flexibility.

NB: All work must be completed prior to the 28 February 2027.

Site visits will be held on Monday 27 July 2026 and will be individual supplier sessions. Suppliers who wish to attend the site visits must request to do so through the Council's tendering portal, etenderwales. Suppliers who attend Central Library without an appointment will not be seen.

The tender has been issued on etenderwales, ITT_126087.

CPV: Design support services · Library furniture

The lotProcurement structure

single lot · value published
Lot #1 5 moSMEVCSEPublished value£120,000
Contract period: 1 Oct 2026 – 28 Feb 2027 (5 mo)Value: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 35%Social value: 5%
Published sub-criteria (3)
  • Quality as detailed in the tender documents: 60%
  • Price: 35%
  • Social Value: 5%
Published award criteria (3)
  • Quality as detailed in the tender documents
  • Social Value
  • Price
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
20 Jul 2026, 17:05 BST
Last source update
20 Jul 2026, 17:05 BST
Authority reference
NCC202600128
FTS notice number
2026/S 000-068438
Latest notice
Tender notice (UK4)
Classification (CPV)
Design support servicesLibrary furniture
Delivery area
Wales (UKL21)
Official registry OCID
ocds-h6vhtk-06cf3c Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
14 Aug 2026, 12:00 BST
Clarification deadline
7 Aug 2026, 16:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Tender documents can be accessed through

etenderwales.ukp.app.jaggaer.com ↗

To access the tender documents, please search for ITT_126087.

Suppliers who have not used the etenderwales tendering portal must register as follows:

  1. Register your company on the etenderwales portal (this is only required once)
  • Browse to the eSourcing Portal: etenderwales.ukp.app.jaggaer.com ↗
  • Click the “Suppliers register here” link
  • Agree to the terms and conditions and click “continue”
  • Enter your correct business and user details
  • Note the username you chose and click “Save” when complete
  • You will shortly receive an email with your unique password (please keep this secure)
  1. Express an Interest in the Project
  • Login to the portal with the username/password
  • Click the “ITT Open to All Suppliers” link.
  • Click on the relevant ITT (ITT_126087) to access the content.
  • Click the “Express Interest” button in the “Actions” box on the page.
  • This will move the ITT into your “My ITT” page. (This is a secure area reserved for your projects only)
  • Click on the ITT code to access the content
  1. Responding to the tender
  • You can now choose to “Create Response” or “Decline to Respond” (please give a reason if declining).
  • You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
  • Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
  • There may be a mixture of online & offline actions for you to perform (there is detailed online help available.

If you require any further assistance use the online help Home , or the etendering help desk is available Mon – Fri (8am – 6pm) on:

  • Phone: 0800 069 8634

Timeline

20 Jul 2026 → 1 Oct 2026 · 4 dates
  1. Tender notice published98 days ago
    20 Jul 2026, 17:05 BST
  2. Clarification questions by80 days ago
    7 Aug 2026, 16:00 BST
  3. Submission deadline73 days ago
    14 Aug 2026, 12:00 BST
  4. Contract starts25 days ago
    1 Oct 2026, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    20 Jul 2026, 17:05 BST
    UK4

Contracting authority & participating public bodies

Newport City Council

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PWLP-4583-NQGG Civic Centre, Newport, Wales, NP20 4URContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender