Design, Manufacture and Supply of Kitchens

Scope: The kitchens and spares sourced under lot one will be installed in the majority of Sanctuary’s stock including for social housing (general rented), voids, student accommodation, supported accommodation and new builds (built both for sale and rental) throughout England and Scotland.

Sanctuary will require ranges for:

(1) Existing Stock Range: New / kitchen replacements for social housing (general rented), voids, student accommodation and supported accommodation

(2) New Build - Rented Range

(3) New Build - Standard Sale Range

(4) New Build - Enhanced Sale Range

Details regarding the ranges:

The existing stock range and new build - rented range will predominately be the same specification and as such need to be from the same price band for key components, such as door / drawer fronts, cabinet carcases etc. There will, however, be a small number of variations / additional requirements for the new build - rented range, such as plinth trims, utility room furniture requirements, mason mitre joints, soft close dampers, upstands, removable base units and tap options.

The new build - standard sale range will differ from the new build - rented range in terms of colours, styles, ranges and accessories required, for example, more door finish options, more worktop thickness options, increased handle options and sink options. There will also be requirements for appliances, peninsula breakfast bar / island options, filter taps, 3 in 1 taps and waste disposals.

The new build - enhanced sale range will differ from the new build - standard sale range in relation to factors such as enhanced core material requirements e.g., solid wood options, additional worktop material options (e.g., not just laminate). Enhanced sink and tap options. Lighting options.

(Note these lists are not exhaustive, requirements may change during the life of the contract).

The details stated about the ranges are based on Sanctuary’s current view. These details may be firmed up (defined and developed further) as a result of feedback received in relation to this PIN.

Manufacturers tendering for Lot One must be able to supply ranges that meet all of these specifications.

In order to build a strong partnership relationship, ensure control over processes and efficiently and effectively meet our residents' needs within agreed lead-times Sanctuary are:

(a) Seeking to contract directly with manufacturers (rather than distributors) for the survey, design, manufacture, supply (and installation where required) of kitchens for Lot One. Tenderers for lot one must consequently be manufacturers (rather than distributors).

(b) Looking to contract with manufacturers who have their own branches throughout England and Scotland (rather than allowing manufacturers to use a distributor's stores).

Manufacturers must be able to provide national pricing and management information.

Sanctuary are looking to contract directly with manufacturers (the experts in the products) in order to:

• Build a relationship which enables a greater understanding of Sanctuary Group and its needs and future needs
• Enable greater access to spare parts for a defined timeframe including when ranges are no longer available
• Achieve improved quality management through robustness of responsibility and process e.g., in terms of guarantees
• Achieve greater reliability of lead times as manufacturers have direct control over the product
• Have access to give direct feedback to the manufacturer
• Limit exposure to supply chain issues by reducing the number of participants in the supply chain

Sanctuary requires manufacturers to have their own branches in order to:

• Simplify contract management
• Enable greater control e.g. a definitive point of contact to take responsibility for issues
• Ensure greater stock holding at branches – improving the Group’s ability to get spare parts quickly to meet residents needs
• Achieve greater price transparency

Scope: A small proportion of houses built by Sanctuary across England and Scotland sell for prices in the region of £1,000,000. These luxury homes require kitchens that are befitting of them. These homes require luxury aesthetics, fixtures, and fittings.

The kitchens must be of the highest quality in terms of both design and finish.

The stylish kitchens must be available in classic and modern styles.

The kitchens must be built for strength and longevity.

The kitchens will require the ability to be bespoke (e.g. design features may need to be specific to particular projects, properties).

Sanctuary are seeking to contract with either manufacturers or distributors for the design, supply (and installation where required) of kitchens for Lot Two. Additional information: This Prior Information Notice (PIN) is not a call for competition.

The reason for this Prior Information Notice (PIN) is to provide awareness to the market of a possible upcoming tender and to invite interested suppliers to provide feedback to Sanctuary on the proposed tender process's scope and eligibility requirements.

At a later date a formal procurement process is intended to be followed in line with the Public Contracts Regulations 2015 (as amended). Sanctuary anticipates that an open procedure tender process will be run. Any such tender process will be commenced by the publication of a contract notice.

The information given in this PIN is indicative only, and may be subject to change. Sanctuary shall be entitled to revise its requirements, whether before or after the receipt of feedback from economic operators, and whether by taking such feedback into account or not.

Sanctuary will review all responses received in relation to the PIN.

If felt necessary Sanctuary will make direct contact with respondents (either in writing or via video call / phone) in order to elicit further details on the feedback provided.

After reviewing the feedback, the Group will decide whether any amendments will be made to the tender process’s proposed scope and / or eligibility criteria.

Individuals will receive a direct written response to their specific feedback e.g. in terms of whether their feedback has impacted on the scope and / or eligibility requirements that will be included in the tender. (Verbal feedback can be requested by the date stated in the written feedback).

All respondents will receive generic written notification advising if changes are to be made to the scope / requirements proposed in the PIN, following the collective feedback.

If you have any feedback on the contents of this notice, please email – [email protected] by 12.00 hours on 13 April 2022.

Any values stated are estimates only, based on an initial contract duration of five years.