Official UK procurement notice
Denbighshire County Council Transformation of Corwen Library project / Cyngor Sir Ddinbych - Trawsffurfiad Llyfrgell Corwen
Authority: Denbighshire County Council (Local council)
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Architecture & Engineering (71) Delivery: Wales (UKL13)
Published estimate£40,000£48,000 inc. VAT14.5% below published estimate
Submissions closed 10 Sept 2025awarded 26 Sept 2025
Awarded to Laser Energy
Contract term 3 moends 9 Jan 2026 · starts 1 Oct 2025
What is being bought
Published requirement descriptionThe Council wished to appoint a single contractor to internally refurbish Corwen Library and One Stop Shop which included a design proposal, sourcing and installation of furnishings/fittings.
The aim of the project was to create a modern, welcoming, flexible space, with a designated Children’s area. / Y Cyngor yn dymuno penodi un contractwr i adnewyddu Llyfrgell a Siop Un Stop Corwen yn fewnol a fydd yn cynnwys cynnig dylunio, dod o hyd i ddodrefn/ffitiadau a'u gosod.
Nod y prosiect oedd creu lle modern, croesawgar a hyblyg, gydag ardal ddynodedig i Blant.
CPV: Display units · Miscellaneous seats and chairs · Office shelving · Project and design preparation, estimation of costs
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£40,000
39113000 Miscellaneous seats and chairs39131000 Office shelving39133000 Display units71242000 Project and design preparation, estimation of costs
Pre-qualification & selection criteria (PQQ)1
- Condition of participation
Instructions
- Log in to PROACTIS at supplierlive.proactisp2p.com ↗
- If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
- Click the “Sign Up” button at the bottom of the window
- Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. [email protected] then please use this as the primary contact email address.
- Please make a note of the Organisation ID and User Name, then click “Register”
- You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
- Please enter the information requested, click the “>” on the screen and follow the instructions, ensuring that you enter all applicable details.
- In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
- In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
- In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
- Accept the Terms and Conditions and then click “>”. This takes you to the Welcome window.
- In the Finish screen please enter a new password and note all your Login details for future reference.
- Now click “Complete Registration” and you will enter the Supplier Network page.
- On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.
- Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note there may be several opportunities that appear on this screen, please ensure that you select the correct one.
- In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you download all documents to your PC as you will be required to complete and upload some of them as part of your submission. There are instructions on how to complete your submission in the Guidance for Bidders document.
- You can now either create your response”, or “Decline” this opportunity
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality evaluation weighting: 70%
- Price evaluation weighting: 30%
Published award criteria (2)
- Price evaluation weighting: 30%
- Quality evaluation weighting: 70%
Conditions of participation1
- Condition of participation
Instructions
- Log in to PROACTIS at supplierlive.proactisp2p.com ↗
- If you are already registered on the Proactis portal please Login and start at Step 14 of these instructions if not go to STEP 3
- Click the “Sign Up” button at the bottom of the window
- Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and User Name. If you have a generic email address for your organisation e.g. [email protected] then please use this as the primary contact email address.
- Please make a note of the Organisation ID and User Name, then click “Register”
- You will receive an email asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
- Please enter the information requested, click the “>” on the screen and follow the instructions, ensuring that you enter all applicable details.
- In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice. Please ensure that the selected codes are relevant to your business to ensure that you get notification of opportunities that are of interest.
- In the Buyers screen please select Denbighshire County Council (you may register with other organisations if you wish)
- In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)
- Accept the Terms and Conditions and then click “>”. This takes you to the …
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 15 Aug 2025, 12:25 BST
- Last source update
- 16 Oct 2025, 15:40 BST
- FTS notice number
2025/S 000-049109- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0588dcFind a Tender
How it was run
Official noticeRun through: portal not identified
- Submission deadline
- 10 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Detailed submission instructions & authority contactsFrom official release
Timeline
15 Aug 2025 → 16 Oct 2025 · 4 dates- Tender notice published15 Aug 2025, 12:25 BST
- Submission deadline10 Sept 2025, 12:00 BST
- Contract starts390 days ago1 Oct 2025, 00:00 BST
- Latest notice published375 days ago16 Oct 2025, 15:40 BST
Notice history
3 events · 2 releases on Find a Tender · since 15 Aug 2025- Tender notice published15 Aug 2025, 12:25 BSTUK4
- Contract details notice published16 Oct 2025, 15:40 BSTUK7
- Status changed to complete16 Oct 2025, 15:40 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £34,1871 contract exc. VAT
Contracts signed 1latest 26 Sept 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Laser Energy | £34,187 † | — | Awarded |
Contracts
Contract award for Transformation of Corwen Library - Denbighshire County Council / Trawsffurfiad Llyfrgell Library - Cyngor Sir Ddinbych · Laser Energy
- Signed
- 26 Sept 2025
- Value
- £34,187
- Period
- 1 Oct 2025 – 31 Jan 2026
- Status
- active
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Commercial Services Education LimitedAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications All documents associated with this project can be found within the Proactis electronic system, project reference GSC1000349
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender