Official UK procurement notice
Dementia Day Opportunities Service - Block
Authority: Warwickshire County Council (Local council)
What is being bought
Published requirement descriptionWarwickshire County Council (the Council) has commissioned a single provider to deliver a countywide dementia day opportunities service. The provider must be able to
demonstrate and evidence to the Council's satisfaction that they are already providing dementia day opportunities in a group setting of a similar size, level of activity and value to this tender
opportunity.
A Dementia Day Opportunity is defined as a scheduled session of specified duration that is delivered in a dementia friendly building. Sessions are managed by providers and are designed to support a specified number of individuals diagnosed with dementia.
Sessions offer individuals living with dementia an opportunity to socialise, engage in meaningful activities, and be supported by trained staff.
Day opportunities encourage community inclusion through organised trips and having members of the community visit the centre.
The aims of the service are:
- To provide high quality, specialist, and person-centred support to individuals diagnosed with dementia.
- To provide an opportunity for people with dementia to engage with their community.
- To support people with dementia to remain in the community for as long as is appropriate and possible and to prevent unnecessary admissions to hospital and/ or residential or nursing care.
The outcomes of the service will help maintain the health, wellbeing, independence, and social inclusion of people diagnosed with dementia whilst providing an opportunity for
informal carers to receive organised and planned respite from their caring role.
This was an open procedure to commission a dementia day opportunities service within Warwickshire.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation, changes due to Local Government Reorganisation and the changing demands placed on the Council by its customers.
- The authority expects to re-tender this requirement around 23 Sept 2030, 23:59 BST.
- No preliminary market engagement: Joint preliminary market engagement was conducted together with Dementia Day Opportunities in March 2024 prior to the new Procurement Act coming into force therefore no market engagement notice has been published in connection with the preliminary market engagement exercise. Information of the proposed service, as described in Appendix 4 service specification, was discussed as part of the market engagement. To ensure equity of service across the County the service is not being divided into Lots.
CPV: Community health services · Other community, social and personal services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,192,015
- Economic & financial standing
As detailed n the tender documentation
- Technical & professional ability
As detailed n the tender documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Economic & financial standing
As detailed n the tender documentation
- Technical & professional ability
As detailed n the tender documentation
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 23 Sept 2030
- First published
- 21 Oct 2025, 10:09 BST
- Last source update
- 28 Jan 2026, 14:22 GMT
- Award evaluation window
- Submission end – 6 Jan 2026
- Authority reference
0010- FTS notice number
2025/S 000-066979- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d06fFind a Tender
- Risks
The satisfactory performance of the contract may be jeopardised by the following risks, which by their nature, are unable to be addressed in the contract as awarded:
- The changing needs and requirements of the Council and the changing demands placed on the Council by its customers. increases or decreases in funding - such as reductions or additions in budget allocations as part of the Council's budget setting processes, or as a consequence of additional funding streams which were unknown at the time of awarding the contract, but which are provided to increase the volume and scope of services delivered
Please note: This service is funded through the Local Authority Better Care Grant which is not guaranteed
- Changes in legislation or national guidance
- Changes due to Local Government Reorganisation
- The identification of additional service recipients, not originally captured by the scope of the contract
- Opportunities offered by emerging/new technologies.
How it was run
Official notice- Submission deadline
- 25 Nov 2025, 12:00 GMT
- Clarification deadline
- 12 Nov 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
in-tendhost.co.uk/csw-jets/aspx/Home ↗
Warwickshire County Council will be using its new e-tendering system (In-Tend Warwickshire County Council) for the administration of this procurement process. Providers must register with the system to be able to express an interest and download documents. The web address for the portal is:
in-tendhost.co.uk/warwickshirecc/aspx/… ↗
Registration and use of our portal is free. When registering you will be re-directed to the In-Tend sell2midlands site. If you already registered and have issues logging in then you may need to re-set your password. You will need to select "Log in to portal" next to Warwickshire County Council.
All correspondence or clarifications relating to this procurement must be via the portals' correspondence function. If you are having trouble registering with the portal, please email us at: [email protected]
Providers must register on In-Tend and log in to our portal to express an interest in this project and to be able to correspond with us about this procurement.
Timeline
21 Oct 2025 → 1 Apr 2026 · 7 dates- Tender notice published370 days ago21 Oct 2025, 10:09 BST
- Clarification questions by348 days ago12 Nov 2025, 12:00 GMT
- Submission deadline335 days ago25 Nov 2025, 12:00 GMT
- Award decision expected by292 days ago6 Jan 2026, 23:59 GMT
- Assessment summaries sent285 days ago14 Jan 2026
- Latest notice published271 days ago28 Jan 2026, 14:22 GMT
- Contract starts208 days ago1 Apr 2026, 00:00 BST
Notice history
5 events · 3 releases on Find a Tender · since 21 Oct 2025- Tender notice published21 Oct 2025, 10:09 BSTUK4
- Contract award notice published14 Jan 2026, 09:42 GMTUK6
- Status changed to complete14 Jan 2026, 09:42 GMT
- Contract details notice published28 Jan 2026, 14:22 GMTUK7
- Contract signature expected6 Mar 2026, 23:59 GMTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Age UK Coventry and WarwickshireVCSE1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031Extensions: The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant and available funding. | £1,192,015 | 13 Jan 2026 | Awarded |
Contracts
Contract 1 · Age UK Coventry and WarwickshireVCSE
- Signed
- 27 Jan 2026
- Value
- £1,192,015
- Period
- 1 Apr 2026 – 31 Mar 2029 · up to 31 Mar 2031 with extensions
- Status
- active
- Extensions
- The initial contract term will be for 3 years however the Council reserves the right to extend the contract by further periods not exceeding 24 months (24 being the maximum available extension period) at the discretion of the Council based on the contract performance of the successful applicant and available funding.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 6 at stage one | 0 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AGE UK COVENTRY AND WARWICKSHIREAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender