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Official procurement procedure

Delivery of Community Funerals - Funeral Director Services

Funeral and related services
Funeral services
Funeral supplies
South East (UKJ31)
Published value
£455,000
Submission deadline 15 Jul 2022, 12:00 BST
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Portsmouth City Council: "Delivery of Community Funerals - Funeral Director Services". Published status: active. Published value: £455,000. 1 published lot. Recorded submission deadline: 15 Jul 2022, 12:00 BST. See the official notice for participation instructions.
Contracting AuthorityPortsmouth City CouncilScope & CategoriesNot publishedSubmission Window
Closed
15 Jul 2022, 12:00 BST
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)£455,000
Bidder Intelligence · Authority Profile: Portsmouth City Council
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Portsmouth City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
6.2Bids / Report
5% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 21 active published awards; 20 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityPortsmouth City Council
Procedure methodNot published
Procurement categoryNot published
Statusactive
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published9 Jun 2022, 09:35 BST
Last source update9 Jun 2022, 09:35 BST
Recurring procurementYes
ClassificationFuneral and related services, Funeral services, Funeral supplies
Delivery area
South East (UKJ31)
OCIDocds-h6vhtk-034475
What is being bought
Portsmouth City Council, "the Council", is inviting tenders from suitably qualified funeral directors, ''the Supplier'' to deliver funeral and burial services. Under Section 46 of the Public Health Act 1984 Local Authorities have a statutory duty to make arrangements for the disposal of a deceased's body if it appears to the local Council that no suitable arrangements have been made. Agencies such as the Coroner's Office and the National Health Service will notify the Council whenever they are unable to find any relatives who are willing and able to arrange a funeral for a deceased person. In the event that there is no-one able or willing to organise a funeral Councils have a duty to instruct a funeral director to make all necessary arrangements for a funeral service and burial. The Supplier will be responsible upon instruction for the collection of the deceased's body from the Queen Alexandra Hospital mortuary or from another identified location within Portsmouth or the surrounding area, and for arranging the funeral, providing a suitable coffin, vehicle and adequate staff on the day of the funeral. All deceased bodies will be buried unless otherwise instructed by the Council. The Council is targeting to have awarded the contract by 23rd August 2022 with a subsequent commencement date of 1st October 2022. The initial Contract period will be for 3 years with possibility of extending the term by a further 4 years to a maximum total term of 7 years in increments to be agreed, subject to the agreement and performance of both parties. The estimated value of the contract is £60,000 to £65,000 per annum based on the last 7-years average. The Council gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the contract period. The procurement process will be undertaken in line with the following programme: - Issue FTS Contract Notice - 9 June 2022 - Issue Invitation to Tender - 9 June 2022 - ITT Return Deadline - 15 July 2022 at midday - Standstill period - 13 August 2022 - 22 August 2022 - Contract Award - 23 August 2022 - Service Commencement - 1 October 2022 Application is via completed tender submission by the deadline stated above via the Council's e-sourcing system InTend which will be used to administrate the procurement process, the system can be accessed free of charge via the web link below: https://in-tendhost.co.uk/portsmouthcc/aspx/home
What changed
From the official release history
  1. Published value updated to £455,000
    9 Jun 2022, 09:35 BST
  2. Status changed to active
    9 Jun 2022, 09:35 BST
  3. Official notice release published
    9 Jun 2022, 09:35 BST
  4. Submission deadline changed to 15 Jul 2022, 12:00 BST
    9 Jun 2022, 09:35 BST
  5. Buyer information updated
    9 Jun 2022, 09:35 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    active
    Published value£455,000
    The Supplier will perform in accordance with the 'Code of Practice' of 'the National Association of Funeral Directors': The Supplier will be required to carry out burials as instructed by the Council. The requirement for cremations will only be carried out upon explicit request, however these are a possibility. The supplier will be required to carry out the following duties / funeral arrangements including, but not limited to: • The Suppliers services and arrangements for the burial (this will include liaison with third parties as necessary - such as partner authorities and friends / family of the deceased) • the collection of the deceased from the Queen Alexandra Hospital mortuary (or other locality as necessary) to the Supplier's mortuary. • the collection of the deceased out of normal working hours as is necessary • care of the deceased from point of collection to the funeral • the provision of a coffin suitable for the purpose of burial - to include a name plate and other necessary furniture • a glass sided hearse to take the deceased to the cemetery. • all necessary funeral staff and professional liveried pall bearers • appropriate religious services at the graveside for all burials • the cemetery fee • the provision of administrative and financial staff • all coffins shall be accompanied by a floral tribute and other accompaniments as defined by the Council . The Supplier is advised that on occasions burials may take place outside the boundary of Portsmouth.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    9 Jun 2022, 09:35 BST
  2. Submission deadline
    15 Jul 2022, 12:00 BST
Commercial outcome and competition
AwardsNo award published
ContractsNo contract published
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Portsmouth City Council

Contracting authority GB-FTS-54773
View buyer profile
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published