Official UK procurement notice
Delivery of assessed care packages within Chestnut Grange, MacGregor Tithe and Tyldesley Court.
Authority: Staffordshire County Council (Local council)
What is being bought
Published requirement descriptionThe Council will fund the supplier for those individuals who are eligible for planned care packages at:
- MacGregor Tithe (Extra Care Scheme), Hospital Street, Tamworth, B79 7EF
- Chestnut Grange (Extra Care Scheme), All Saints Road, Burton upon Trent, DE14 3HL.
- Tyldesley Court (Retirement Housing Complex), High Street, Burton upon Trent, DE14 1LJ which opens in 2026.
The care commissioned at the sites will be paid on the Authority's extra care hourly rate.
The Authority will not subsidise any care that is delivered outside of the commissioned Care Package throughout the day and night.
The Authority will not provide any additional funding for care delivery that is in addition to the Care Packages of Service Users residing at the Sites.
The Housing Providers of the Sites may fund the delivery of unplanned care and support at the Extra Care Sites with the supplier. This decision has not yet been taken by the Housing Providers at the point the tender is commenced. This service is not in the scope of this Agreement, but there is an expectation that if requested the supplier would enter into a separate agreement for any such service with the Housing Provider.
Residents located at the Sites may approach the supplier to self-fund care packages, social support or housekeeping tasks. Self-funded care packages are not within the scope of this Agreement, but there is an expectation that if requested the supplier would enter into a separate agreement for any such service with Residents.
The supplier must ensure that they develop and maintain a positive and constructive working relationship with the Housing Providers during the term of this Agreement.
There will be one supplier who will deliver planned care and support at all 3 sites:
MacGregor Tithe (Extra Care Scheme), Hospital Street, Tamworth, B79 7EF, Chestnut Grange (Extra Care Scheme), All Saints Road, Burton upon Trent, DE14 3HL and Tyldesley Court (Sheltered accommodation), High Street, Burton upon Trent, DE14 1LJ.
Therefore, the advertised value for the total estimated agreement value for planned care and support at the sites will be £3,250,590 - £3,413,119 excluding VAT
- The authority expects to re-tender this requirement around 6 Jan 2028, 23:59 GMT.
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£3,413,119
- Economic & financial standing
Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation.
- Technical & professional ability
Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Delivery Model: 60%
- Staffing: 40%
Published award criteria (2)
- Delivery Model
- Staffing
- Economic & financial standing
Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation.
- Technical & professional ability
Please refer to Part 3A Conditions of Participation within the IA3758 ITT PS Questionnaire for the Conditions of Participation.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 6 Jan 2028
- First published
- 22 Aug 2025, 09:53 BST
- Last source update
- 26 Jun 2026, 08:53 BST
- Award evaluation window
- Submission end – 5 May 2026
- Authority reference
IA3758- FTS notice number
2026/S 000-002100- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-058c88Find a Tender
- Risks
Risk: Annual discretionary fee review
Modification required: Annual discretionary price review to be provided for in Agreement. Pricing schedule to be updated annually to confirm price. The total value of the Agreement will need to account for any potential increase to the budget.
Risk: Increases to Budget
Modification required: To be provided for in Agreement. The total value of the Agreement will need to account for any potential increase to the budget
Risk: Budget reduction
Modification required: Agreement to allow for termination due to funding removal. Pricing annex will be updated annually.
Risk: Supplier failure
May result in having to source services urgently and at short notice. Modification required: Agreement to include relevant termination provisions.
Risk: Increase in demand.
Modification required: To be provided for in Agreement. The total value of the Agreement will need to account for any potential increase to the budget.
Risk: Supplier is not awarded enough care packages to enable the service to be viable.
Modification required: Specification and Agreement to include appropriate termination clauses.
Risk: Local Government Re-organisation means that the Agreement can no longer be operational .
Modification required: May result in having to source care urgently and at short notice. Termination provisions specifically for Local Government Reorganisation to be included in Agreement.
Risk: Housing Provider may no longer allow other care suppliers to deliver within the sites.
Modification required: Agreement to allow for appropriate termination clauses.
Risk: Changes to National Legislation.
Modification required: Modification clauses to be provided for in Agreement. Agreement to allow for appropriate termination clauses.
Risk: Changes to the use of the building by housing provider.
Modification required: Agreement to allow for appropriate termination clauses.
How it was run
Official notice- Submission deadline
- 17 Feb 2026, 12:00 GMT
- Clarification deadline
- 10 Feb 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Suppliers should register on the Proactis system supplierlive.proactisp2p.com ↗
Suppliers will need to Log in and select "Opportunities" then enter the tender reference "IA3758" in the box and select "Search"
All tender documents will be found in the request document section.
Timeline
22 Aug 2025 → 6 Jul 2026 · 10 dates- Planning notice published22 Aug 2025, 09:53 BST
- Market engagement302 days ago24 Dec 2025, 23:59 GMT
The purpose of this Preliminary Market Engagement (PME) is to seek further input from potential suppliers building on previous PME obtained in August 2025 in relation to Staffordshire County Council's (SCC) need to procure planned care support services in current Extracare facilities in East Staffordshire and Tamworth.
The purpose of this additional PME is to further explore the requirements and services to be commissioned as part of the proposed tender . The questions within this PME follow on from responses the Council received from the Provider market.
The care delivery would be funded by SCC at the Council's predetermined hourly Extracare rate of £21.74.
Currently SCC funded care hours within the schemes are 354 hours per week for the East Staffordshire scheme and 389 hours per week for the Tamworth scheme. This PME would like to explore with Providers the interest in an additional site within East Staffordshire in close proximity to the original identified scheme.
Please email [email protected] quoting IA3758 to obtain a copy of further background information and request a questionnaire that contains the specific questions that SCC requires feedback on.
If your organisation did not respond to the first PME and would like to review the initial set of questions, please advise and these can be shared with you for your information and/or response.
The deadline for responses is Wednesday 24th December 2025.
Completed questionnaires should be returned via email to [email protected]
- Tender notice published283 days ago12 Jan 2026, 08:53 GMT
- Clarification questions by254 days ago10 Feb 2026, 17:00 GMT
- Submission deadline247 days ago17 Feb 2026, 12:00 GMT
- Award decision expected by170 days ago5 May 2026, 23:59 BST
- Assessment summaries sent168 days ago8 May 2026, 00:00 BST
- Standstill ends156 days ago19 May 2026, 23:59 BST
- Latest notice published118 days ago26 Jun 2026, 08:53 BST
- Contract starts109 days ago6 Jul 2026, 00:00 BST
Notice history
13 events · 6 releases on Find a Tender · since 22 Aug 2025- Preliminary market engagement notice published22 Aug 2025, 09:53 BSTUK2
- Preliminary market engagement notice published5 Dec 2025, 11:16 GMTUK2
- Tender notice published12 Jan 2026, 08:53 GMTUK4
- Published value published: £3,413,11912 Jan 2026, 08:53 GMT
- Status changed to active12 Jan 2026, 08:53 GMT
- Procurement method changed12 Jan 2026, 08:53 GMT
- Deadline published: 10 Feb 2026, 12:00 GMT12 Jan 2026, 08:53 GMT
- Tender notice published3 Feb 2026, 15:58 GMTUK4
- Deadline moved to 17 Feb 2026, 12:00 GMT3 Feb 2026, 15:58 GMT+7 days · was 10 Feb 2026, 12:00 GMT
- Contract award notice published8 May 2026, 08:46 BSTUK6
- Status changed to complete8 May 2026, 08:46 BST
- Contract signature expected29 May 2026, 23:59 BSTscheduled
- Contract details notice published26 Jun 2026, 08:53 BSTUK7
Published amendments (1)
Extension to the enquiry deadline and tender submission deadline.
Routine re-releases (6)
- 2026-01: 1 release · 12 Jan 2026
- 2025-12: 1 release · 5 Dec 2025
- 2025-08: 1 release · 22 Aug 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Ave Maria Care LimitedSME6 Jul 2026 – 5 Jul 2028 · up to 5 Jul 2029Extensions: The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028. At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement. · Options: The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028. At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement. | £3,413,119 | 8 May 2026 | Awarded |
Contracts
Contract 1 · Ave Maria Care LimitedSME
- Signed
- 23 Jun 2026
- Value
- £3,413,119
- Period
- 6 Jul 2026 – 5 Jul 2028 · up to 5 Jul 2029 with extensions
- Status
- active
- Extensions
- The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028. At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement.
- Options
- The agreement will commence on 6th July 2026 and, subject to earlier termination in accordance with its terms, will continue until midnight on 5th July 2028. At the Authority's entire discretion, the term may be extended by 12 months until 5th July 2029 on the same terms for such period(s) in accordance with the agreement.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 31final-stage tenders · 33 at stage one | 29 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- AVE MARIA CARE LTDAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender