Official UK procurement notice
Defra Group Personal Protective Equipment (PPE)
Authority: DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)
What is being bought4 lots · detail below
Published requirement descriptionThe requirement is for general Personal Protective Equipment (PPE) and Corporate Workwear for Defra and it’s 33 agencies/Non-Departmental Public Bodies (NDPB’s). Many of Defra’s and it’s Arm’s Length Bodies (ALB’s) staff work in the field and there are a wide variety of different terrains which need to be catered for.<br/><br/>This contract is to provide the means to order from an approved list of clothing and PPE. This will include basics such as branded polo tops and fleeces as well as more complex gear such as breathing apparatus and chainsaw trousers. The suppliers need to be able to cope in emergency situations e.g. disease outbreaks or floods to deliver large quantities quickly. <br/><br/>There is also an element of equipment and single use PPE such as mops, brushes and disposable gloves and masks.<br/>We are keen to promote high sustainability standards in the market and have divided the requirement into Lots to encourage Small and Medium Enterprises (SME’s) to apply.
CPV: Protective and safety clothing · Protective footwear · Safety equipment
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£17,509,000 together)Lot #1General ClothingRenewalPublished value£7,979,000
Due to seasonal work, summer clothing options should be lightweight, water resistant, with sweat wicking options, and have an ultraviolet protection factor (UPF). Cotton options for those with allergies to polyester should also be available. Winter options need to be able to withstand all weather conditions, be waterproof and be compatible with other items for layering as staff are exposed to all weather conditions for long periods of the day.<br/>This Lot also includes corporate workwear which may be branded with our corporate logos.<br/><br/>Defra organisations have a high percentage of female employees. It is essential that all PPE and clothing is provided for women at the same level as men. Women need to feel secure, protected and at ease whilst performing their duties, but also visible to those operating around them. In addition to suitable fitting PPE and clothing comfort is a key aspect. Special bespoke order alternatives may be required from time to time on religious or ethnic grounds, pregnancy, allergy sufferers and for those who do not meet the normal sizing ranges.
Lot #2Personal Protective Equipment (PPE)RenewalPublished value£3,175,000
Range of equipment including face masks and respirators. APHA use Sundstrom RPE. Wide range of gloves, e.g. nitrile disposable, vinyl, chemical protection, thermal, touch screen, cut protection, needle protection, work gloves and virus-resistant gloves. Helmets & hats, safety glasses, face shields and ear defenders
Lot #3FootwearRenewalPublished value£2,920,000
Various types of footwear including safety shoes, shoes able to withstand disinfection, insulated shoes to withstand sever cold, safety waders, walking boots and walking wellingtons.
Lot #4EquipmentRenewalPublished value£3,435,000
Various pieces of PPE equipment including gas monitors, dry suits, first aid equipment, spill kits and biosecurity kits.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 21 Feb 2025, 10:44 GMT
- Last source update
- 21 Feb 2025, 10:44 GMT
- Authority reference
C28117- FTS notice number
2025/S 000-006582- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e604Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
How it was run
Official noticeTender documents are also served through a separate tool: https://defra-family.force.com/s/Welcome ↗
- Submission deadline
- 25 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
21 Feb 2025 → 1 Apr 2026 · 5 dates- Notice published21 Feb 2025, 10:44 GMT
- Submission deadline25 Mar 2025, 12:00 GMT
- Invitations to tender expected12 May 2025, 00:00 BST
- Bids must remain valid until294 days ago31 Dec 2025, 23:59 GMT
- Contract starts204 days ago1 Apr 2026, 00:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Public Procurement Review BodyMediation bodyReview bodyReview contact point
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria