Find a TenderClosed
Published 21 Feb 2025, 10:44 GMT

Official UK procurement notice

Defra Group Personal Protective Equipment (PPE)

Official notice

Authority: DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)

4 lotsGoodsRestricted procedure
Published estimate£17,500,000total for 4 lots
Submissions closed 25 Mar 2025
Lots 4see the lot list below
Contract term 5 yrsends 31 Mar 2031 · extension options published · starts 1 Apr 2026

What is being bought4 lots · detail below

Published requirement description

The requirement is for general Personal Protective Equipment (PPE) and Corporate Workwear for Defra and it’s 33 agencies/Non-Departmental Public Bodies (NDPB’s). Many of Defra’s and it’s Arm’s Length Bodies (ALB’s) staff work in the field and there are a wide variety of different terrains which need to be catered for.<br/><br/>This contract is to provide the means to order from an approved list of clothing and PPE. This will include basics such as branded polo tops and fleeces as well as more complex gear such as breathing apparatus and chainsaw trousers. The suppliers need to be able to cope in emergency situations e.g. disease outbreaks or floods to deliver large quantities quickly. <br/><br/>There is also an element of equipment and single use PPE such as mops, brushes and disposable gloves and masks.<br/>We are keen to promote high sustainability standards in the market and have divided the requirement into Lots to encourage Small and Medium Enterprises (SME’s) to apply.

CPV: Protective and safety clothing · Protective footwear · Safety equipment

Lots and requirements (4)Procurement structure

4 lots · all with a published value (£17,509,000 together)
Lot #1General ClothingRenewal 5 yrsPublished value£7,979,000

Due to seasonal work, summer clothing options should be lightweight, water resistant, with sweat wicking options, and have an ultraviolet protection factor (UPF). Cotton options for those with allergies to polyester should also be available. Winter options need to be able to withstand all weather conditions, be waterproof and be compatible with other items for layering as staff are exposed to all weather conditions for long periods of the day.<br/>This Lot also includes corporate workwear which may be branded with our corporate logos.<br/><br/>Defra organisations have a high percentage of female employees. It is essential that all PPE and clothing is provided for women at the same level as men. Women need to feel secure, protected and at ease whilst performing their duties, but also visible to those operating around them. In addition to suitable fitting PPE and clothing comfort is a key aspect. Special bespoke order alternatives may be required from time to time on religious or ethnic grounds, pregnancy, allergy sufferers and for those who do not meet the normal sizing ranges.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)
Delivery: UK
Extensions: 3 + 2 years. Option to extend for additional 2 years after the initial 3 to 31/3/31.Variant bids: not allowed
Lot #2Personal Protective Equipment (PPE)Renewal 5 yrsPublished value£3,175,000

Range of equipment including face masks and respirators. APHA use Sundstrom RPE. Wide range of gloves, e.g. nitrile disposable, vinyl, chemical protection, thermal, touch screen, cut protection, needle protection, work gloves and virus-resistant gloves. Helmets & hats, safety glasses, face shields and ear defenders

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)
Delivery: UK
Extensions: 3+2 years. Option to renew for additional 2 years after the initial 3.Variant bids: not allowed
Lot #3FootwearRenewal 5 yrsPublished value£2,920,000

Various types of footwear including safety shoes, shoes able to withstand disinfection, insulated shoes to withstand sever cold, safety waders, walking boots and walking wellingtons.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)
Delivery: UK
Extensions: 3+2 years. Option to renew for a further 2 years after the initial 3 years.Variant bids: not allowed
Lot #4EquipmentRenewal 5 yrsPublished value£3,435,000

Various pieces of PPE equipment including gas monitors, dry suits, first aid equipment, spill kits and biosecurity kits.

Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs)
Delivery: UK · UK
Extensions: 3+2 years. Options to renew additional 2 years after the initial 3 years.Variant bids: not allowed

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
21 Feb 2025, 10:44 GMT
Last source update
21 Feb 2025, 10:44 GMT
Authority reference
C28117
FTS notice number
2025/S 000-006582
Classification (CPV)
Protective and safety clothingProtective footwearSafety equipment
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04e604 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: Defra Group eSourcing
Supplier login requiredLanguage: EN
Access & registration note: Free

Tender documents are also served through a separate tool: https://defra-family.force.com/s/Welcome ↗

Submission deadline
25 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

21 Feb 2025 → 1 Apr 2026 · 5 dates
  1. Notice published
    21 Feb 2025, 10:44 GMT
  2. Submission deadline
    25 Mar 2025, 12:00 GMT
  3. Invitations to tender expected
    12 May 2025, 00:00 BST
  4. Bids must remain valid until294 days ago
    31 Dec 2025, 23:59 GMT
  5. Contract starts204 days ago
    1 Apr 2026, 00:00 BST

Contracting authority & participating public bodies

DEPARTMENT OF ENVIRONMENT, FOOD AND RURAL AFFAIRS (Defra Network eTendering Portal)

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsEnvironmental protection Seacole Building, 2 Marsham Street, London, UK, SW1P 4DFContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Public Procurement Review BodyMediation bodyReview bodyReview contact point N/AContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria