Official UK procurement notice
DBC (SLR) Commercial Heating, Ventilation & Air Conditioning (HVAC) Services - ITT
Authority: Dacorum Borough Council (Local council)
What is being bought
Published requirement descriptionCommercial HVAC services contract covering statutory compliance, planned and reactive maintenance, and associated repairs across the Council’s non-domestic estate. The scope includes heating, ventilation and air conditioning systems and associated plant, together with performance management, reporting and contract management requirements, as set out in the tender documentation.
Tender documents must be downloaded from, and completed submissions returned via, the Council’s e-tendering portal. Submissions made by any other means will not be accepted.
- How the procedure runs: This is being procured under the Competitive Flexible Procedure, with the tender instructions set out in the tender documents.
CPV: Boiler installations · Cooling and ventilation equipment · Heating equipment · Heating works · Heating, ventilation and air-conditioning installation work · Repair and maintenance services of central heating · Repair and maintenance services of cooler groups · Repair and maintenance services of mechanical building installations
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£4,500,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Jan 2026, 10:03 GMT
- Last source update
- 4 Sept 2026, 17:35 BST
- Award evaluation window
- Submission end – 22 Jun 2026
- Authority reference
CPU00581 ITT- FTS notice number
2026/S 000-026371- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060272Find a Tender- Contract terms summary
Payment terms in accordance with the Contract conditions.
- How it runs
This is being procured under the Competitive Flexible Procedure, with the tender instructions set out in the tender documents.
How it was run
Official notice- Submission deadline
- 5 May 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the Supply Hertfordshire e-tendering portal:
Suppliers must register (if not already registered), search for:
CPU00581 - Commercial Heating, Ventilation & Air Conditioning (HVAC) Services
and express interest in order to access and submit tender documents.
Submissions by email or other means will not be accepted.
Timeline
9 Jan 2026 → 15 Sept 2026 · 10 dates- Planning notice published285 days ago9 Jan 2026, 10:03 GMT
- Next notice expected262 days ago31 Jan 2026, 23:59 GMT
- Market engagement262 days ago31 Jan 2026, 23:59 GMT
Preliminary Market Engagement
Dacorum Borough Council is undertaking Preliminary Market Engagement (PME) in accordance with section 16 of the Procurement Act 2023.
The purpose of this engagement is to inform the development of the procurement strategy, specification, contract structure and evaluation approach for a forthcoming Commercial Heating, Ventilation and Air Conditioning (HVAC) Services contract.
Interested organisations are invited to provide non-binding feedback on the proposed scope of services, delivery model, contract term, commercial structure, performance management approach and market capacity.
Participation in this engagement is voluntary and will not form part of any future procurement process, nor will it confer any advantage or disadvantage in any subsequent competition.
All information shared as part of this engagement will be treated as indicative and non-contractual. The Council reserves the right to amend or not proceed with the procurement following completion of the engagement.
Tender Documents can be downloaded from the portal and any correspondence regarding tenders must be submitted via the portal in-tendhost.co.uk/supplyhertfordshire/… ↗ Suppliers must register to use the portal and will receive alerts for relevant tenders.
- Tender notice published212 days ago23 Mar 2026, 15:25 GMT
- Submission deadline169 days ago5 May 2026, 12:00 BST
- Award decision expected by120 days ago22 Jun 2026, 23:59 BST
- Contract starts81 days ago1 Aug 2026, 00:00 BST
- Assessment summaries sent47 days ago4 Sept 2026, 00:00 BST
- Latest notice published47 days ago4 Sept 2026, 17:35 BST
- Standstill ends35 days ago15 Sept 2026, 23:59 BST
Notice history
9 events · 3 releases on Find a Tender · since 9 Jan 2026- Preliminary market engagement notice published9 Jan 2026, 10:03 GMTUK2
- Tender notice published23 Mar 2026, 15:25 GMTUK4
- Published value updated to £4,500,00023 Mar 2026, 15:25 GMTwas £9,000,000
- Status changed to active23 Mar 2026, 15:25 GMT
- Procurement method changed23 Mar 2026, 15:25 GMT
- Deadline published: 5 May 2026, 12:00 BST23 Mar 2026, 15:25 GMT
- Tender notice published24 Mar 2026, 11:19 GMTUK4
- Contract award notice published4 Sept 2026, 17:35 BSTUK6
- Contract signature expected16 Sept 2026, 23:59 BSTscheduled
Published amendments (1)
The Authority has updated the submission instructions to clarify the correct access route to the tender documents. The original notice directed users to a system login page which may not have clearly guided suppliers to the opportunity. The notice has been amended to provide a direct link to the Supply Hertfordshire supplier portal and clearer instructions on how to locate the tender. This change …
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Aaron Services LtdCommercial Heating, Ventilation and Air Conditioning Services1 Nov 2026 – 13 Oct 2031 · up to 31 Oct 2036Extensions: The contract may be extended for a further period of up to five years, subject to satisfactory contractor performance, continued value for money, service requirements and the necessary Council governance approvals. | £9,000,000 | 4 Sept 2026standstill to 15 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 12final-stage tenders | 9 | 0 | — |
Who bid
- did not winG & D Higgins Mechanical Services LtdSME · Greater London
- did not winGasway Services Limited · East of England
- did not winGetFix LtdSME · East of England
- did not winOrion Building Engineering Services LtdSME · East of England
- did not winRe-Gen (M&E Services) LtdSME · East of England
- did not winThermatic Technical FMSME · North West England
- did not winThermoserv LtdSME · South East England
- did not winTSG Building Services plc · East of England
- did not winVentilation Surveys & Services LtdSME · North West England
- did not winVillage Heating LimitedSME · Greater London
- did not winASCOT SERVICES UK LIMITEDSME · North West England
- wonSureserve Compliance Central Limited · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
12 commercial parties on the notice · 1 awarded- ASCOT SERVICES UK LIMITEDBidder / tenderer
- G & D Higgins Mechanical Services LtdBidder / tenderer
- Gasway Services LimitedBidder / tenderer
- GetFix LtdBidder / tenderer
- Orion Building Engineering Services LtdBidder / tenderer
- Re-Gen (M&E Services) LtdBidder / tenderer
- Sureserve Compliance Central LimitedAwarded supplier
- TSG Building Services plcBidder / tenderer
- Thermatic Technical FMBidder / tenderer
- Thermoserv LtdBidder / tenderer
Show 2 more suppliers
- Ventilation Surveys & Services LtdBidder / tenderer
- Village Heating LimitedBidder / tenderer
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender