Official UK procurement notice
DAERA - Servicing and Maintenance of Plant Machinery 2025 - 2029 (ID 5574122)
Authority: Department of Agriculture, Environment and Rural Affairs (Central government)
What is being bought6 lots · detail below
Published requirement descriptionThis contract will be for the Repair and Maintenance to Plant and Machinery. The Contract will be divided into 6 Lots linked to council areas within Northern Ireland. There will be no restrictions on the number of Lots a Tender can bid for or be awarded. Each Lot will be evaluated and awarded independently. Where Tenderers bid for multiple Lots, they must ensure that they have the capacity to deliver the requirements for each should they be successful in more than one. Only one Contractor will be appointed per LOT.
CPV: Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of motor vehicles and associated equipment
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£375,000 together) · a supplier may bid for at most 6 of them · same evaluation weights on every lotLot #1Ards and North Down District CouncilAwardedRenewalPublished value£44,563
Lot #2Causeway Coast and Glens District CouncilAwardedRenewalPublished value£101,738
Lot #3Fermanagh and Omagh District CouncilAwardedRenewalPublished value£71,469
Lot #4Lisburn and Castlereagh District CouncilAwardedRenewalPublished value£34,473
Lot #5Mid Ulster District CouncilAwardedRenewalPublished value£50,448
Lot #6Newry, Mourne and Down District CouncilAwardedRenewalPublished value£72,309
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Price: 90%
- Social Value: Promoting Wellbeing: 10%
Published award criteria (2)
- Social Value: Promoting Wellbeing: 10
- Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Feb 2025, 11:04 GMT
- Last source update
- 20 May 2025, 13:47 BST
- Award evaluation window
- 28 Mar 2025 – …
- Authority reference
ID 5574122- FTS notice number
2025/S 000-023255- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e4b8Find a Tender
- Performance terms
Contract monitoring: the successful contractor’s performance on the contract will be.. regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting.. what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve.. If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior.. management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does not improve.. to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your expense as.. provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory.. Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may in accordance.. with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement competitions for a period of up to.. three years.
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and, where appropriate, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information was communicated to Tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful Tenderers to challenge the award decision before the contract was entered into.
Publisher note: Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is.. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If after the specified time they still fail to reach satisfactory levels of contract performance the matter will be escalated to senior management in Construction and Procurement Delivery(CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a certificate of unsatisfactory performance and the contract may be terminated. The issue of a certificate of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by centres of procurement expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
How it was run
Official notice- Submission deadline
- 28 Mar 2025, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 28 Mar 2025, 15:30 GMT
Timeline
28 Mar 2025 → 26 Jun 2025 · 4 dates- Submission deadline28 Mar 2025, 15:00 GMT
- Bids opened28 Mar 2025, 15:30 GMT
- Notice published20 May 2025, 13:47 BST
- Bids must remain valid until26 Jun 2025, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 May 2025, 13:47 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ards and North Down District Council1 award | |||
| CYRIL JOHNSTON CO LTDSME | £45,000 † | — | Awarded |
| Lot 2 · Causeway Coast and Glens District Council1 award | |||
| D A ForgieSME | £102,000 † | — | Awarded |
| Lot 3 · Fermanagh and Omagh District Council1 award | |||
| Modern Tyres Ltd.SME | £71,000 † | — | Awarded |
| Lot 4 · Lisburn and Castlereagh District Council1 award | |||
| CYRIL JOHNSTON CO LTDSME | £35,000 † | — | Awarded |
| Lot 5 · Mid Ulster District Council1 award | |||
| D A ForgieSME | £50,000 † | — | Awarded |
| Lot 6 · Newry, Mourne and Down District Council1 award | |||
| CYRIL JOHNSTON CO LTDSME | £72,000 † | — | Awarded |
Contracts
LOT 1 - Ards and North Down District Council · CYRIL JOHNSTON CO LTDSME
- Signed
- 20 May 2025
- Value
- £45,000
- Status
- active
LOT 2 - Causeway Coast and Glens District Council · D A ForgieSME
- Signed
- 20 May 2025
- Value
- £102,000
- Status
- active
LOT 3 - Fermanagh and Omagh District Council · Modern Tyres Ltd.SME
- Signed
- 20 May 2025
- Value
- £71,000
- Status
- active
LOT 4 - Lisburn and Castlereagh District Council · CYRIL JOHNSTON CO LTDSME
- Signed
- 20 May 2025
- Value
- £35,000
- Status
- active
LOT 5 - Mid Ulster District Council · D A ForgieSME
- Signed
- 20 May 2025
- Value
- £50,000
- Status
- active
LOT 6 - Newry, Mourne and Down District Council · CYRIL JOHNSTON CO LTDSME
- Signed
- 20 May 2025
- Value
- £72,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ards and North Down District Council | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 2 · Causeway Coast and Glens District Council | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 3 · Fermanagh and Omagh District Council | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 4 · Lisburn and Castlereagh District Council | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 5 · Mid Ulster District Council | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
| 6 · Newry, Mourne and Down District Council | 5bids · 5 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for review/appeal or mediation proceduresReview body
Bidders & participating suppliers
3 commercial parties on the notice- CYRIL JOHNSTON CO LTDAwarded supplier
- D A ForgieAwarded supplier
- Modern Tyres Ltd.Awarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria