Official UK procurement notice
DAERA – Forest Service – Supply and Delivery of Spare Parts for Plant and Equipment – Forest Service (ID 5328762)
Authority: Department of Agriculture, Environment and Rural Affairs DAERA - Forest Service
What is being bought12 lots · detail below
Published requirement descriptionForest Service wishes to invite tenders for the Supply and Delivery of Spare Parts for Plant and Equipment. Forest Service anticipates establishing a multi-lot Contract(s) with suppliers for the provision of these parts. Forest Service currently carries out servicing and repair of a range of plant and Equipment at Engineering Workshops across Northern Ireland (see Specification Section 6.2). The aim of this Contract is to enable Forest Service to establish call-off arrangements for the Supply and Delivery of Spare Parts for Plant and Equipment. It is intended that, via this arrangement, Forest Service will be able to source all Spare Parts necessary to enable the effective repair and maintenance of the fleet of plant and equipment. The overall objective is to deliver value for money and cash releasing savings for the organisation. The Contract will be structured into 12 Lots based on Plant type. A Contractor will be awarded for each Lot.
CPV: Agricultural machinery · Agricultural, farming, fishing, forestry and related products · Agricultural, forestry, horticultural, aquacultural and apicultural services · Earthmoving and excavating machinery, and associated parts · Harvesting and threshing machinery · Harvesting machinery · Loading or handling machinery · Mechanical spare parts except engines and engine parts · Miscellaneous spare parts · Miscellaneous transport equipment and spare parts · Parts of agricultural and forestry machinery · Parts of agricultural machinery · +5 more
Lots and requirements (12)Procurement structure
12 lots · no lot values published · a supplier may bid for at most 12 of them · same evaluation weights on every lotLot #1ATV SofTrackAwarded
Lot #2Bomford MowersAwarded
Lot #3Case TractorsCancelled
Lot #4Kubota TractorsAwarded
Lot #5John Deere TractorsCancelled
Lot #6New Holland TractorsAwarded
Lot #7Hitachi ExcavatorAwarded
Lot #8Hyundai ExcavatorsCancelled
Lot #9CAFS One SevenCancelled
Lot #10Kubota Mini ExcavatorAwarded
Lot #11Ifor Williams TrailersAwarded
Lot #12JCB Telescopic HandlerAwarded
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Supply Chain Arrangements All Lots: 10%
- Total Contract Price: 90%
Published award criteria (2)
- Supply Chain Arrangements All Lots: 10
- Total Contract Price: 90
- Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 20 Jun 2024, 13:23 BST
- Last source update
- 2 Sept 2024, 17:36 BST
- Award evaluation window
- 31 Jul 2024 – …
- Authority reference
ID 5328762- FTS notice number
2024/S 000-028011- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-047179Find a Tender
- Performance terms
Contract monitoring: the successful contractor’s performance on the contract will be.......... regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting.......... what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to....... improve.... If, after the specified time, they still fail to reach satisfactory levels of contract performance the matter will be escalated to....... senior... management in Construction and Procurement Delivery (CPD) for further action. If this occurs and your performance does....... not improve... to satisfactory levels within the specified period, this can be considered grounds for termination of the contract at your....... expense as... provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice..... of.. Unsatisfactory... Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance..... may,.. in accordance... with The Public Contracts Regulations 2015 (as amended) be excluded from future public procurement..... competitions for. a. period of up. to.. three years..
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and, where...... appropriate, incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information was communicated to...... tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to...... challenge the award decision before the contract was entered into.
Publisher note: Contract monitoring: the successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in construction and procurement delivery (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, this may be considered grounds for termination of the contract at your expense as provided for in the Conditions of Contract. In lieu of termination, CPD may issue a Notice of Written Warning or a Notice of Unsatisfactory Performance. A supplier in receipt of multiple Notices of Written Warning or a Notice of Unsatisfactory Performance may, in accordance with The Public Contracts Regulations 2015 (as amended), be excluded from future public procurement competitions for a period of up to three years.
How it was run
Official notice- Submission deadline
- 31 Jul 2024, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 31 Jul 2024, 15:30 BST
Timeline
31 Jul 2024 → 29 Oct 2024 · 4 dates- Submission deadline31 Jul 2024, 15:00 BST
- Bids opened31 Jul 2024, 15:30 BST
- Notice published2 Sept 2024, 17:36 BST
- Bids must remain valid until29 Oct 2024, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Sept 2024, 17:36 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · ATV SofTrack1 award | |||
| Log LogicSME | £29,000 † | — | Awarded |
| Lot 2 · Bomford Mowers1 award | |||
| D A ForgieSME | £29,000 † | — | Awarded |
| Lot 4 · Kubota Tractors1 award | |||
| D A ForgieSME | £29,000 † | — | Awarded |
| Lot 6 · New Holland Tractors1 award | |||
| BURKES OF CORNASCRIEBE 2014 LTDSME | £29,000 † | — | Awarded |
| Lot 7 · Hitachi Excavator1 award | |||
| TBF Thompson (Garvagh) LtdSME | £29,000 † | — | Awarded |
| Lot 10 · Kubota Mini Excavator1 award | |||
| D A ForgieSME | £29,000 † | — | Awarded |
| Lot 11 · Ifor Williams Trailers1 award | |||
| D A ForgieSME | £29,000 † | — | Awarded |
| Lot 12 · JCB Telescopic Handler1 award | |||
| D A ForgieSME | £29,000 † | — | Awarded |
4 further award records carry no date or value.
Contracts
LOT 1 - ATV SofTrack · Log LogicSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 10 - Kubota Mini Excavator · D A ForgieSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 11 - Ifor Williams Trailers · D A ForgieSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 12 - JCB Telescopic Handler · D A ForgieSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 2 - Bomford Mowers · D A ForgieSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 4 - Kubota Tractors · D A ForgieSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 6 - New Holland Tractors · BURKES OF CORNASCRIEBE 2014 LTDSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 7 - Hitachi Excavator · TBF Thompson (Garvagh) LtdSME
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
LOT 8 - Hyundai Excavators
- Signed
- 28 Aug 2024
- Value
- £29,000
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · ATV SofTrack | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 2 · Bomford Mowers | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 4 · Kubota Tractors | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 6 · New Holland Tractors | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 7 · Hitachi Excavator | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 8 · Hyundai Excavators | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 10 · Kubota Mini Excavator | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 11 · Ifor Williams Trailers | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
| 12 · JCB Telescopic Handler | 7bids · 7 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for review/appeal or mediation proceduresReview body
Bidders & participating suppliers
5 commercial parties on the notice- BURKES OF CORNASCRIEBE 2014 LTDAwarded supplier
- D A ForgieAwarded supplier
- Log LogicAwarded supplier
- NORTHERN LIFT TRUCKS N.I. LTDAwarded supplier
- T B F Thompson Garvagh LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria