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Published 11 Dec 2025, 17:35 GMT

Official UK procurement notice

Cynnal Tiroedd / Grounds Maintenance

Official notice

Authority: Adra (Tai) Cyf (Public body)·Consortium: 2 public authorities

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: Wales (UKL12)
Published estimate£2,500,000≈ £833k / year · £3,000,000 inc. VAT · 2 value updates
Submissions closed 12 Oct 2026
Next notice expected 1 Sept 2026
Contract term 3 yrsends 14 Mar 2030 · up to 14 Mar 2032 with extensions · starts 15 Mar 2027

What is being bought

Published requirement description

Mae Adra yn edrych i apwyntio contractor ar gyfer gwaith Cynnal Tiroedd fel manylir yn y dogfennau tendro / Adra are looking for a Grounds Maintenance contractor as per tender documentation.

  • The authority expects to re-tender this requirement around 1 Sept 2031, 23:59 BST.

CPV: Grounds maintenance services

The lotProcurement structure

single lot · value published
Lot #1Renewal 3 yrsSMEPublished value£2,500,000
Contract period: 15 Mar 2027 – 14 Mar 2030 (3 yrs) · up to 14 Mar 2032 with extensionsValue: £2,500,000 exc. VAT · £3,000,000 inc. VAT
Delivery: WalesEligibility: SME eligible
Extensions: fel manylir yn y dogfennau tendro / as detailed within the tender documentation · possibility of excercising the right extensions of two further periods of 12 months
77314000 Grounds maintenance services
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    fel manylir yn y dogfennau tendro / as detailed within the tender documentation

  • Technical & professional ability

    fel manylir yn y dogfennau tendro / as detailed within the tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published award criteria (2)
  • Price
  • Quality
Conditions of participation2
  • Economic & financial standing

    fel manylir yn y dogfennau tendro / as detailed within the tender documentation

  • Technical & professional ability

    fel manylir yn y dogfennau tendro / as detailed within the tender documentation

What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Sept 2031
First published
11 Dec 2025, 17:35 GMT
Last source update
22 Sept 2026, 13:29 BST
Award evaluation window
Submission end – 7 Dec 2026
FTS notice number
2026/S 000-084374
Latest notice
Tender notice (UK4)
Classification (CPV)
Grounds maintenance services
Delivery area
Wales (UKL12)
Official registry OCID
ocds-h6vhtk-05f456 Find a Tender

How it was run

Official notice
Run through: Sell2Wales · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
Submission deadline
12 Oct 2026, 12:00 BST
Clarification deadline
28 Sept 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Detailed submission instructions & authority contactsFrom official release

submit via S2W postbox facility

www.sell2wales.gov.wales ↗

Timeline

11 Dec 2025 → 15 Mar 2027 · 9 dates
  1. Planning notice published314 days ago
    11 Dec 2025, 17:35 GMT
  2. Market engagement58 days ago
    24 Aug 2026, 23:59 BST

    another engagement process for the meet the buyer event arranged for the 24th of August 2026

  3. Next notice expected50 days ago
    1 Sept 2026, 23:59 BST
  4. Tender notice published45 days ago
    7 Sept 2026, 12:50 BST
  5. Latest notice published30 days ago
    22 Sept 2026, 13:29 BST
  6. Clarification questions by24 days ago
    28 Sept 2026, 12:00 BST
  7. Submission deadline10 days ago
    12 Oct 2026, 12:00 BST
  8. Today
    22 Oct 2026
  9. Award decision expected byin 47 days
    7 Dec 2026, 23:59 GMT
  10. Contract startsin 144 days
    15 Mar 2027

Notice history

11 events · 5 releases on Find a Tender · since 11 Dec 2025
  1. Preliminary market engagement notice published
    11 Dec 2025, 17:35 GMT
    UK2
  2. Preliminary market engagement notice published
    24 Jul 2026, 12:02 BST
    UK2
  3. Published value updated to £2,160,000
    24 Jul 2026, 12:02 BST
    was £1
  4. Buyer details updated
    24 Jul 2026, 12:02 BST
  5. Tender notice published
    7 Sept 2026, 12:50 BST
    UK4
  6. Published value updated to £2,500,000
    7 Sept 2026, 12:50 BST
    was £2,160,000
  7. Status changed to active
    7 Sept 2026, 12:50 BST
  8. Procurement method changed
    7 Sept 2026, 12:50 BST
  9. Deadline published: 12 Oct 2026, 12:00 BST
    7 Sept 2026, 12:50 BST
  10. Tender notice published
    15 Sept 2026, 16:46 BST
    UK4
  11. Tender notice published
    22 Sept 2026, 13:29 BST
    UK4
Routine re-releases (5)
  • 2026-07: 1 release · 24 Jul 2026
  • 2025-12: 1 release · 11 Dec 2025

Contracting authority & participating public bodies

2 public bodies on the notice

Adra (Tai) Cyf

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-MPR: 30776R · GB-PPON: PVTZ-9473-LCJW Ty Coch, Bangor, Wales, LL57 4BLContact name, email, phone

Official documents & specifications (39)

Official links; attachments are not copied

Tender pack and attachments

Show 16 more documents

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender

10 further documents are listed in the JSON mirror.