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Published 13 Jun 2025, 08:55 BST

Official UK procurement notice

Cyngor Gwynedd’s Tree surveying, maintenance and cutting framework 2025 – 2029 Option to extend for a further 2 years in 12 month intervals (Total 4 years)

Official notice

Authority: Cyngor Gwynedd (Public body)

Framework agreement3 lotsServicesOpen procedureAbove thresholdSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Agricultural, forestry, horticultural, aquacultural and apicultural services (77) Delivery: UKWales (UKL12)
Framework ceiling (notional)£200,000envelope for 3 lots · framework ceiling, not attributable revenue
Submissions closed 15 Jul 2025awarded 5 Aug 2025
Awarded to Back of the Woods Tree Surgery and Forestry +9 more3 awards
Framework period 2 yrsends 31 Jul 2027 · up to 31 Jul 2029 with extensions · starts 1 Aug 2025

What is being bought3 lots · detail below

Published requirement description

UK7 - Contract Details Notice for Cyngor Gwynedd’s Tree surveying, maintenance and cutting framework 2025 – 2029 Option to extend for a further 2 years in 12 month intervals (Total 4 years)

CPV: Agricultural, farming, fishing, forestry and related products · Agricultural, forestry, horticultural, aquacultural and apicultural services

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Bids received
8 bids on the busiest of 3 lots · 10 suppliers appointed
Framework period
2 yrs · up to 4 yrs from 1 Aug 2025
Supplier levy on call-offs (max %)
None
Published description of the framework

Any Contract(s) awarded as a result of this procurement will be awarded on the basis of the offer that is most advantageous to the Authority

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same conditions of participation on every lot

Every one of these 2 lots carries the same published figure, £50,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Arboricultural Tree ConsultantsAwardedRenewal 2 yrsSMEceiling above

The Authority is looking for suitably qualified and experience Arboricultural Tree Consultant in order to carry out a variety of tree surveys and, inspections and consultancy works.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensions
Delivery: UKEligibility: SME eligible
Extensions: Option to extend for a further 2 years in 12 month intervals (Total 4 years)
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Please refer to ITT 113892 for documents and further information

Lot #2Arboricultural Tree Surveyors / InspectorsAwardedRenewal 2 yrsSMEPublished value£49,998

The Authority is looking for suitably qualified and experience Arboricultural Surveyors and Inspectors in order to carry out a variety of tree surveys and, inspections and consultancy works.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensionsValue: £49,998 exc. VAT · £55,000 inc. VAT
Delivery: UKEligibility: SME eligible
Extensions: Option to extend for a further 2 years in 12 month intervals (Total 4 years)
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Please refer to ITT 113892 for documents and further information

Lot #3Arborist / Tree SurgeonsAwardedRenewal 2 yrsSMEceiling above

The Authority is looking for suitably qualified and experience Arborist / Tree Surgeons in order to carry out the necessary maintenance. This involves a wide variety of works including felling, dismantling, highways works, cable bracing etc, during normal working hours and to include out of hours and emergency works.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs) · up to 31 Jul 2029 with extensions
Delivery: UKEligibility: SME eligible
Extensions: Option to extend for a further 2 years in 12 month intervals (Total 4 years)
03000000 Agricultural, farming, fishing, forestry and related products77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    Please refer to ITT 113892 for documents and further information

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation · identical on every lot1
  • Technical & professional ability

    Please refer to ITT 113892 for documents and further information

What this means for your bid
  • “Cyngor Gwynedd’s Tree surveying, maintenance and cutting framework…” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
13 Jun 2025, 08:55 BST
Last source update
1 Oct 2025, 14:04 BST
Award evaluation window
Submission end – 21 Jul 2025
Authority reference
ITT113892
FTS notice number
2025/S 000-032123
Latest notice
Contract details notice (UK7)
Classification (CPV)
Agricultural, farming, fishing, forestry and related productsAgricultural, forestry, horticultural, aquacultural and apicultural services
Delivery area
UKWales (UKL12)
Official registry OCID
ocds-h6vhtk-054828 Find a Tender
Contract terms summary

Please refer to the ITT and Cyngor Gwynedd's Framework Terms and Conditions

Review and risk notes
Risks

Please refer to the ITT and Cyngor Gwynedd's Framework Terms and Conditions

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowedLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Appointment period ends
15 Jul 2025, 13:00 BST
Clarification deadline
11 Jul 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en, cy
Supplier levy on call-offs (max %)
call-off levy · None
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk ↗

Timeline

13 Jun 2025 → 1 Oct 2025 · 8 dates
  1. Tender notice published
    13 Jun 2025, 08:55 BST
  2. Clarification questions by
    11 Jul 2025, 13:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    15 Jul 2025, 13:00 BST
  4. Award decision expected by
    21 Jul 2025, 23:59 BST
  5. Contract starts
    1 Aug 2025, 00:00 BST
  6. Assessment summaries sent
    5 Aug 2025, 00:00 BST
  7. Standstill ends
    14 Aug 2025, 23:59 BST
  8. Latest notice published380 days ago
    1 Oct 2025, 14:04 BST

Notice history

5 events · 3 releases on Find a Tender · since 13 Jun 2025
  1. Tender notice published
    13 Jun 2025, 08:55 BST
    UK4
  2. Contract award notice published
    5 Aug 2025, 16:21 BST
    UK6
  3. Status changed to complete
    5 Aug 2025, 16:21 BST
  4. Contract signature expected
    21 Aug 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    1 Oct 2025, 14:04 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 103 awards · see the list ↓
Bids received 88 from SMEs · busiest of 3 lots
Contracts signed 3latest 21 Aug 2025

£50,000 is the framework's published maximum, restated by the publisher on 2 award rows. It is one ceiling, not 2 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · Arboricultural Tree Consultants1 award
Back of the Woods Tree Surgery and ForestrySME, Dryad Tree Specialists LtdSME, Nant Tree Services LTDSME, Still GreenSME Lot 1. Arboricultural Tree Consultants 1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2029Extensions: Option to extend for a further 2 years in 12 month intervals (Total 4 years)ceiling above5 Aug 2025Awarded
Lot 2 · Arboricultural Tree Surveyors / Inspectors1 award
Back of the Woods Tree Surgery and ForestrySME, Dryad Tree Specialists LtdSME, Nant Tree Services LTDSME, Still GreenSME1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2029Extensions: Option to extend for a further 2 years in 12 month intervals (Total 4 years)ceiling above5 Aug 2025Awarded
Lot 3 · Arborist / Tree Surgeons1 award
Back of the Woods Tree Surgery and ForestrySME, Bodacc LimitedSME, Gethin Hughes Tree ServicesSME, Gwasanaethau Coed HGH Tree Services SME, Nant Tree Services LTDSME, Pearson & Co Tree Services LtdSME +2 more1 Sept 2025 – 31 Aug 2027 · up to 31 Aug 2029Extensions: Option to extend for a further 2 years in 12 month intervals (Total 4 years)£100,0005 Aug 2025Awarded

Contracts

All 3 of these contracts carry the same published figure, £50,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Arboricultural Tree Consultants4final-stage tenders40—
2 · Arboricultural Tree Surveyors / Inspectors4final-stage tenders40—
3 · Arborist / Tree Surgeons8final-stage tenders80—

Contracting authority & participating public bodies

Cyngor Gwynedd

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PTCX-9875-MZPQ Swyddfeydd y Cyngor / Council Offices, Caernarfon, Wales, LL55 1SHContact name, email, phone

Framework contractors & participating bidders

10 commercial parties on the notice
  • Back of the Woods Tree Surgery & ForestryFramework contractorGB-PPON: PTQP-9851-JZGW Carreg Sidan, Brynsiencyn, Llanfairpwll, Anglesey, Wales, LL61 6UAContact email
  • Bodacc LtdFramework contractorGB-PPON: PWDD-1782-ZGCW Unit 8 Griffin Enterprise Park, Penrhyndeudraeth, Gwynedd, Wales, LL48 6LEContact email
  • Dryad Tree Services LtdFramework contractorGB-PPON: PNNY-4581-LWNR Woodcote Park Nursery, Ripley Road, Woking, South East, GU23 7LTContact email
  • Gethin Hughes Tree ServicesFramework contractorGB-PPON: PLYN-4721-YJQM Tyddyn Meirion, Rhiw, Pwllheli, Gwynedd, Wales, LL53 8AHContact email
  • Gwasanaethau Coed HGH Tree ServicesFramework contractorGB-PPON: PLCL-1521-XQMG 9 Y Glyn, Bethel Road, Caernarfon, Gwynedd, Wales, LL55 1HDContact email
  • Nant Tree Services LtdFramework contractorGB-PPON: PXTM-5579-HWJN Ty Clyd, Ystad Coed Madog, Talysarn, Caernarfon, Gwynedd, Wales, LL54 6AXContact email
  • Pearson & Co Tree Services LtdFramework contractorGB-PPON: PWCP-4831-WQPY Twll Wenci, Llanfrothen, Penrhyndeudraeth, Gwynedd, Wales, LL48 6SWContact email
  • Still GreenFramework contractorGB-PPON: PTTZ-8189-JGGV 3 Frondirion, Dolgellau, Gwynedd, Wales, LL40 2YPContact email
  • Tir a Choed LtdFramework contractorGB-PPON: PRLX-4844-VWHQ Bryn Derwen Bach, Coed y Parc, Bethesda, Gwynedd, Wales, LL57 4YWContact email
  • Williams and Williams Network ServicesFramework contractorGB-PPON: PTTN-7716-DWMX 12 Maes Gwynedd, Caernarfon, Gwynedd, Wales, LL55 1DHContact email

Official documents & specifications (9)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender