Cyclical Repairs and External Decoration

{
  "id": "062691-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-07-03T11:31:55+01:00",
  "ocid": "ocds-h6vhtk-06c331",
  "buyer": {
    "id": "GB-COH-12251475",
    "name": "QUALIS PROPERTY SOLUTIONS LTD"
  },
  "tender": {
    "id": "ocds-h6vhtk-06c331",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 3000000,
          "currency": "GBP",
          "amountGross": 3600000
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Price",
              "type": "price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-09-13T23:59:59+01:00",
          "startDate": "2026-09-14T00:00:00+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKH3",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "45442100",
            "scheme": "CPV",
            "description": "Painting work"
          },
          {
            "id": "45442110",
            "scheme": "CPV",
            "description": "Painting work of buildings"
          },
          {
            "id": "45451000",
            "scheme": "CPV",
            "description": "Decoration work"
          }
        ]
      }
    ],
    "title": "Cyclical Repairs and External Decoration",
    "value": {
      "amount": 3000000,
      "currency": "GBP",
      "amountGross": 3600000
    },
    "status": "active",
    "documents": [
      {
        "id": "062691-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/062691-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-07-03T11:31:55+01:00"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "1.0\tPurpose\n1.1.\tTo carry out external repairs and full redecoration to all Council‑owned dwellings and communal blocks, ensuring asset protection, extended component life and improved resident satisfaction. \n1.2.\tProperty Types\n•\tHouses\n•\tBungalows\n•\tLow/medium-rise flat blocks\n•\tCommunal internal areas\n•\tOutbuildings, garages and associated structures\n1.3.\tKey Qualis Property Solutions Responsibilities\n•\tPre‑works survey including checking services, access, and condition.\n•\tTenant liaison: letter drop 14 days before works, appointment management, vulnerable tenant support.\n•\tResident liaison/communication.\n•\tIdentify asbestos or suspect materials.\n1.4.\tContractor Responsibilities\n•\tFull protection of tenant property and gardens.\n•\tSafe working methods and full compliance with Health & Safety and Asbestos regulations.\n•\tQuality control: schedule of condition, photographic evidence, handover pack.\n•\tCommunal works to be undertaken efficiently to agreed times, to reduce inconvenience to communities. \n2.0\tPerformance Management\n2.1\tKPIs will include:\n•\tTenant satisfaction\n•\tCost estimate accuracy (within 10%) \n•\tComplaint management\n•\tHealth & Safety compliance\n \n3.0\tTechnical Requirements\n3.1\tExternal repair specifications covering:\n•\tTimber (new/previously coated) Inc. fences, gates, external joinery\n•\tMetal (new/previously coated) Inc stairs, railings, gates\n•\tPVCu cleaning\n•\tInternal plaster surfaces (Communal only)\n•\tWoodstains, gloss systems, opaque systems\n•\tAll previously painted external surfaces\n•\tWindows, doors, frames (timber, metal, PVCu)\n•\tBargeboards, soffits, fascias\n•\tRainwater goods (gutters, downpipes, hoppers)\n•\tMasonry (brick, render, texture coatings)\n•\tBalconies, balustrades, handrails\n•\tMinor roof repairs (tile replacement, flashing repairs)\n•\tAll works must comply with British Standards, manufacturer guidance.\n3.2\tInternal repair and redecorating specification: (communal only)\n•\tCeilings\n•\tWalls\n•\tWoodwork\n•\tMetalwork\n•\tStair balustrades\n•\tMeter cupboards/utility boxes\n•\tFlooring installation/replacement (where required in blocks)\n4.0\tAccess Requirements\n4.1\tThe Contractor will be responsible for supplying all access equipment for the required works where scaffolding or equivalent is required.\n4.2\tThe Contractor is to provide and erect all necessary scaffolding, safety boards, fans, rails, curbs, gangways, fences, etc. for the protection of the staff and general public and his own workmen. \n4.3\tThe Contractor will be required to provide a 'hand over certificate' for each independent scaffold erected.\n \n5.0\tPreparation of Work\n5.1\tWashing down\n5.2\tRemoval of loose/flaking materials\n5.3\tRepairs to:\n•\tDecayed timber\n•\tDamaged render/brickwork\n•\tDefective gutters/downpipes\n•\tLoose fixings and ironmongery\n•\tFungicidal treatment where required\n6.0\tPainting & Finishing\n6.1\tApply systems as specified including:\n•\tPrimer\n•\tUndercoat\n•\tTopcoat (one or two depending on system)\n•\tObserve:\n•\tWeather limits\n•\tTemperature/humidity constraints\n•\tManufacturer curing times\n•\tClean Down & Handover\n•\tRemove waste daily\n•\tClear gutters and downpipes\n•\tRestore access and security\n•\tProvide photographic evidence\n7.0\tProvide handover pack to include:\n•\tSurvey sheets\n•\tBefore/after photos\n•\tVariations\n•\tCertification (scaffold, H&S)\n8.0\tManagement & Compliance\n8.1\tContractor must:\n•\tProvide competent Site Supervisor\n•\tAttend monthly progress meetings\n•\tProvide full audit access\n•\tProtect confidential and personal data\n•\tCarry relevant insurance (£2m PLI)\n9.0\tQuality & Performance Requirements\n•\tAll work must be to British Standards & manufacturer requirements\n•\tWorkmanship to \"good industry standard\"\n•\tMaterials must match approved lists\n10.0\tDefect Liability\n•\t12‑month defects period\n•\tContractor must rectify at own cost\n•\tEmergency defect attendance: 2 hours\n•\tRoutine defect attendance: 24 hours\n11.0\tHealth & Safety\n11.1\tContractor must comply with:\n•\tHealth & Safety at Work Act 1974\n•\tCDM responsibilities (Principal Contractor role)\n•\tCOSHH\n•\tAsbestos regulations (stop work immediately if found)\n•\tSecure scaffolding and fencing\n•\tProtection of tenants, staff and public\n12.0\tData, Records & Handover\n12.1\tContractor must provide:\n•\tPre/post photos\n•\tCondition survey sheets\n•\tMeasurement sheets\n•\tVariations log\n•\tAccess records\n•\tKPI submissions monthly\n•\tSecure storage of personal data (destroyed after defects period)\n \n12.2\tPricing & Measurement\n•\tWorks to be measured against the Schedule of Rates\n•\tVariations based on tendered SOR rates or NHF v7.2",
    "tenderPeriod": {
      "endDate": "2026-07-24T12:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-07-17T12:00:00+01:00"
    },
    "aboveThreshold": false,
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "procurementMethod": "selective",
    "mainProcurementCategory": "works",
    "submissionMethodDetails": "This procurement is being conducted through Qualis Property Solutions Dynamic Purchasing Market (DPM). \nSuppliers who are not already admitted to the DPM  must successfully complete the evaluation process before they can be invited to tender. \nTender responses must be submitted electronically via the Qualis Property Solutions procurement email address procurement@qualispropertysolutions.co.uk \nFull submission instructions, deadlines and clarification arrangements are contained within the procurement documentation.",
    "procurementMethodDetails": "Below threshold - by reference to dynamic market"
  },
  "parties": [
    {
      "id": "GB-COH-12251475",
      "name": "QUALIS PROPERTY SOLUTIONS LTD",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKH35",
        "country": "GB",
        "locality": "Loughton",
        "postalCode": "IG10 3FQ",
        "countryName": "United Kingdom",
        "streetAddress": "180 Oakwood Hill"
      },
      "details": {
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "12251475",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "procurement@qualispropertysolutions.co.uk"
      },
      "additionalIdentifiers": [
        {
          "id": "PYPR-8517-LCZD",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "initiationType": "tender",
  "relatedProcesses": [
    {
      "id": "framework",
      "uri": "https://www.find-tender.service.gov.uk/api/1.0/ocdsReleasePackages/ocds-h6vhtk-0557b7",
      "scheme": "ocid",
      "identifier": "ocds-h6vhtk-0557b7",
      "relationship": [
        "framework"
      ]
    }
  ]
}