Official UK procurement notice
Current Research Information System & On-going Support
Authority: Glyndwr University (Education)
What is being bought
Published requirement descriptionThe University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information Software(CRIS) The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports.
A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of:
PGR student supervisory capacity and students supervised
Academic external engagement and esteem
Research publications and other outputs
Research projects and income (applied for and obtained)
Research impact
Other measures of esteem and engagement
A CRIS will:
Interface with internal and external systems specified in Section 4.1 of Appendix 1 – Technical Specification
Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts
Provide a workflow for central and distributed research ethics review and approval processes
Allow access to authoritative research related information that can be accessed via a reporting function within the system
Enable the university to make significant improvements to the current administrative processes
Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system
To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University’s staff portal.
To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University’s external Research Repository, and with the University’s web site.
Training on the system and on installation of vendor packages to enable day to day operation of the system by the University
Software licencing including ongoing annual support & maintenance for the system for up to 5 years
The Targeted contract dates will commence from 1st August 2021 for the implementation and “Go Live” from a software licencing perspective will commence once final acceptance testing has been signed off during University’s 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.
- Recurrence: Contract Renewal in 2026, hence further notices in May 2026
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1The University wishes to procure a modern, interfaced, flexible cloud hosted Current…RenewalPublished value£233,000
The University wishes to procure a modern, interfaced, flexible cloud hosted Current Research Information (CRIS). The University is seeking to implement a CRIS that will interface with its main corporate business systems in order to achieve maximum benefits in relation to interfaces /integration and process improvement, It seeks to find a solution that will not only comply with external agendas, manage research capacity and performance data and manage external funding and research ethics workflows, but also enable the user to build detailed, high level reports.
A CRIS is required to ensure that the University is able to identify, record, measure and report (internally and externally where appropriate) research capacity and performance in terms of:
PGR student supervisory capacity and students supervised
Academic external engagement and esteem
Research publications and other outputs
Research projects and income (applied for and obtained)
Research impact
Other measures of esteem and engagement
A CRIS will:
Interface with internal and external systems specified in Section 4.1 of Appendix 1 – Technical Specification
Provide a workflow for costing, pricing, monitoring, reporting and internal authorisation of bids for research and related grants and contracts
Provide a workflow for central and distributed research ethics review and approval processes
Allow access to authoritative research related information that can be accessed via a reporting function within the system
Enable the university to make significant improvements to the current administrative processes
Enable at least 250 individual academic and professional services staff users and up to 2,000 students to access and use relevant elements of the system
To define and implement an interfaced Current Research Information System [CRIS] accessible through the network to all Wrexham Glyndwr University sites. In addition, it should be accessible to remote users (e.g. from home) via the University’s staff portal.
To ensure that there are seamless and effective links between the CRIS and other corporate information systems including HR, Finance, WAM, SITS, Timetabling, with the University’s external Research Repository, and with the University’s web site.
Training on the system and on installation of vendor packages to enable day to day operation of the system by the University
Software licencing including ongoing annual support & maintenance for the system for up to 5 years
The Targeted contract dates will commence from 1st August 2021 for the implementation and “Go Live” from a software licencing perspective will commence once final acceptance testing has been signed off during University’s 2021/22 Financial Year. (between 1st August 2021 and 31st July 2022). Actual dates to be agreed with the university.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Suitability
Not Applicable
- Technical & professional ability
Please provide details of up to three contracts examples, one of which must be for a Higher Education institution in the United Kingdom for The supply and delivery for Current Research Information System & On-going Support within the last 3 years
Minimum: Please note at least ONE of the three contact examples MUST be from a Higher Education Institution in the UK which is a member of Universities UK or Guild HE within the last 3 years otherwise the Tender bid will not be considered further.
- Staff
- Names and qualifications of delivery staff must be submitted
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · Contract Renewal in 2026, hence further notices in May 2026
- First published
- 12 May 2021, 08:45 BST
- Last source update
- 12 May 2021, 08:45 BST
- Award evaluation window
- 14 Jun 2021 – …
- Authority reference
AS /SM/26042021- FTS notice number
2021/S 000-010364- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02afedFind a Tender
- Electronic trading
- e-invoicing allowed · electronic payment
- Performance terms
As specified in the Procurement documents
Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=110544. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (WA Ref:110544)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.sell2wales.gov.wales ↗
- Submission deadline
- 14 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bid validity
- 90 days from the deadline
- Bids opened
- 14 Jun 2021, 13:00 BST
Timeline
12 May 2021 → 14 Jun 2021 · 3 dates- Notice published12 May 2021, 08:45 BST
- Submission deadline14 Jun 2021, 12:00 BST
- Bids opened14 Jun 2021, 13:00 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria