Official UK procurement notice
Cremator Maintenance · Laplace Solutions for Glasgow City Council (Aug 2022)
Authority: Glasgow City Council (Local council)
What is being bought
Published requirement descriptionThe council is seeking tender submissions for the provision of a cremator maintenance contract. This contract is for the inclusive maintenance of the Council’s 6 cremators.
This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure.
Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T.
- Recurrence: The contract duration is for 6 Years with an option to extend for a further two periods of 12 months each.
CPV: Cremators · Miscellaneous repair and maintenance services · Repair and maintenance services · Repair and maintenance services of machinery
The lotProcurement structure
single lot · no lot value publishedLot #1The council is inviting tender bids for the provision of a cremator maintenance contractAwardedRenewal
The council is inviting tender bids for the provision of a cremator maintenance contract. This contract is for the inclusive maintenance of the Council’s 6 cremators. The contract will require compliance with all the relevant legislation/regulations both general and specific/defined. This will include the provision of an annual 'stack test' at each site.
The contract will also provide a call-out service for repairs. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (9)
- Service Delivery: 15%
- Continuous Operation: 15%
- Replacement Spares: 10%
- Breakdown Response: 5%
- Research and Development: 5%
- Annual Testing: 5%
- Fair Work First: 5%
- Maintenance Requirement: 30%
- Spare Parts: 10%
Published award criteria (9)
- Service Delivery: 15%
- Continuous Operation: 15%
- Replacement Spares: 10%
- Breakdown Response: 5%
- Research and Development: 5%
- Annual Testing: 5%
- Fair Work First: 5%
- Maintenance Requirement: 30%
- Spare Parts: 10%
- Economic & financial standing
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance = 10 million GBP
Public Liability Insurance = 5 million GBP
Products Liability Insurance = 5 million GBP
Bidders must comply with the undernoted financial requirements in order to participate in the tendering process:-
There is a minimum financial requirement that affects trading performance, balance sheet strength and current liquidity.
Financial requirements for trading performance and balance sheet strength should be calculated on latest filed accounts with Companies House.
Trading Performance Ratio
An overall positive outcome on pre-tax profit over a 3-year period.
Exceptional items can be excluded from the calculation.
The above would be expressed in the ratio Pre-Tax Profit/Turnover
Balance Sheet Strength
Net worth of the organisation must be positive at the time of evaluation and organisation must not be subject to an insolvency process.
Intangibles can be included for purposes of the Total Assets figure.
The above would be expressed in the ratio Total Assets/Total Liabilities
If an applicant is only required to file abbreviated accounts with Companies House, then in the event of the company being successful in the procurement process, full set of accounts will be required in order to verify the above ratios have been complied with.
A…
- Technical & professional ability
Selection criteria as stated in the procurement documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The contract duration is for 6 Years with an option to extend for a further two periods of 12 months each.
- First published
- 4 Aug 2022, 15:30 BST
- Last source update
- 2 Jun 2023, 11:13 BST
- Award evaluation window
- 6 Sept 2022 – …
- Authority reference
GCC005170CPU- FTS notice number
2023/S 000-015664- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-035901Find a Tender
- Review procedure
Glasgow City Council (“the Council”) must, by notice in writing as soon as possible after the decision has been made, inform all tenderers and candidates concerned of its decision to award the contract, conclude the framework agreement or establish a dynamic purchasing system. The Council must allow a period of at least the relevant standstill period (where the notice is sent by facsimile or electronic means the period is 10 days ending at midnight at the end of the 10th day after that on which the last notice is sent, when sent by other means the period is 15 days) to elapse between the date of despatch of the notice referred to in Regulation 85(1) of the Public Contracts (Scotland) Regulations 2015 (“the Regulations”). The Council is obliged to comply with the Regulations and any eligible economic operator can bring an action in the Sheriff Court or the Court of Session where as a consequence of a breach by the Council, suffers or risks suffering loss or damage. The bringing of court proceedings during the standstill period means that the Council must not enter into the contract, conclude the framework agreement or establish the dynamic purchasing system unless the proceedings are determined, discontinued or disposed of; or the court, by interim order, brings to an end the prohibition. The bringing of court proceedings after the standstill period has elapsed and the remedies that are available to the courts are detailed in the Regulations. Economic Operators can write to the Council seeking further clarification on the notice, to which the Council must respond within 15 days. Economic Operators should be mindful to seek their own independent legal advice when they consider appropriate to do so.
Publisher note: Bidders must hold certificates for Quality Assurance, Health & Safety and Environmental Management Standards or comply with all questions noted in SPD Section 4D. H&S–applicants must complete & return the H&S questionnaire found in the Buyers Attachments area of the tender portal. Information on the FOI Act is contained in Appendix A of the ITT. Applicants must note the implications of this legislation & ensure that any information they wish the council to consider withholding is specifically indicated on the FOI Certificate contained in the Qualification Envelope within the PCS Tender portal(NB the council does not bind itself to withhold this information). Tenderers Amendments-Applicants must enter any clause, condition, amendment to specification or any other qualification they may wish to make conditional to this offer. Applicants will be required to complete the tenderers amendment certificate. Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any. Applicants will be required to complete the prompt payment certificate. Applicants will be required to complete the Non-Collusion certificate. All successful suppliers will be required to sign an Insurance Mandate, which will be issued in conjunction with the award letter authorising the Council to request copies of insurance documents from the supplier’s insurance provider. If the mandate is not signed & returned the Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Request For Documentation: All documentation specified in the SPDS must be provided. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice. (SC Ref:734152)
How it was run
Official notice- Submission deadline
- 6 Sept 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 6 Sept 2022, 12:00 BST
Timeline
6 Sept 2022 → 2 Jun 2023 · 3 dates- Submission deadline6 Sept 2022, 12:00 BST
- Bids opened6 Sept 2022, 12:00 BST
- Notice published2 Jun 2023, 11:13 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete2 Jun 2023, 11:13 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Laplace SolutionsSME | £300,651 † | — | Awarded |
Contracts
Contract 015664-2023-1 · Laplace SolutionsSME
- Signed
- 1 Mar 2023
- Value
- £300,651
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff Court and Justice of the Peace CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Laplace Solutions LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.