Find a TenderAwardedContract details notice

Published 16 Feb 2026, 15:38 GMT

Official UK procurement notice

CPU 8027 Mechanical Services

Official notice

Authority: Nottingham City Council (Local council)

WorksOpen procedureAbove thresholdSME suitableVCSE suitable

Sectors: Construction & Civil Engineering (45) Delivery: East Midlands (UKF14)

Published estimate£4,500,000≈ £1.1m / year · £5,400,000 inc. VAT

Submissions closed 17 Mar 2026awarded 12 May 2026

Awarded to Miller Freeman & Sons (Nottingham) Limited

Contract term 4 yrsends 11 May 2030 · up to 11 May 2032 with extensions · starts 12 May 2026

What is being bought

Published requirement description

Nottingham City Council is seeking tenders from suitably experienced and qualified entities for the provision of Mechanical Services.

The Service consists of:

High quality new mechanical installations
Project design
Manage, test and commission mechanical works.
Reactive maintenance including remedial repairs, where applicable

The Contractor will provide the Service:

during Normal Working Hours
outside of Normal Working Hours
with 24-hours coverage 365 days a year

The authority expects to re-tender this requirement around 1 Oct 2029, 23:59 BST.

CPV: Mechanical installations

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 4 yrsSMEVCSEPublished value£4,500,000

Contract period: 12 May 2026 – 11 May 2030 (4 yrs) · up to 11 May 2032 with extensionsValue: £4,500,000 exc. VAT · £5,400,000 inc. VAT

Delivery: East MidlandsEligibility: SME eligibleVCSE eligible

Extensions: 1 + 1 year

45350000 Mechanical installations

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 30%Price: 70%

Published award criteria (2)

Price
Quality

What this means for your bid

Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Works
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Yes · next expected 1 Oct 2029
First published: 16 Feb 2026, 15:38 GMT
Last source update: 17 Jun 2026, 11:19 BST
Award evaluation window: Submission end – 28 Apr 2026
Authority reference: CPU 8027
FTS notice number: 2026/S 000-013956
Latest notice: Contract details notice (UK7)
Classification (CPV): Mechanical installations
Delivery area: East Midlands (UKF14)
Official registry OCID: ocds-h6vhtk-065531 Find a Tender

How it was run

Official notice

Submission deadline: 17 Mar 2026, 12:00 GMT
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

16 Feb 2026 → 17 Jun 2026 · 6 dates

Tender notice published250 days ago
16 Feb 2026, 15:38 GMT
Submission deadline221 days ago
17 Mar 2026, 12:00 GMT
Award decision expected by179 days ago
28 Apr 2026, 23:59 BST
Assessment summaries sent166 days ago
12 May 2026, 00:00 BST
Contract starts166 days ago
12 May 2026, 00:00 BST
Latest notice published129 days ago
17 Jun 2026, 11:19 BST

Notice history

5 events · 3 releases on Find a Tender · since 16 Feb 2026

Tender notice published
16 Feb 2026, 15:38 GMT
UK4
Contract award notice published
12 May 2026, 13:28 BST
UK6
Status changed to complete
12 May 2026, 13:28 BST
Contract signature expected
8 Jun 2026, 23:59 BST
scheduled
Contract details notice published
17 Jun 2026, 11:19 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £4,500,0001 award exc. VAT

Bids received 99 from SMEs

Named bidders 9published on the award notice

Contracts signed 1latest 10 Jun 2026

Awarded to	Value	Date	Status
Miller Freeman & Sons (Nottingham) LimitedSME15 Jun 2026 – 14 Jun 2030 · up to 14 Jun 2032Extensions: 1 + 1 year	£4,500,000	12 May 2026	Awarded

Contracts

Contract 1 · Miller Freeman & Sons (Nottingham) LimitedSME
Signed
10 Jun 2026
Value
£4,500,000
Period
29 Jun 2026 – 28 Jun 2030 · up to 28 Jun 2032 with extensions
Status
active
Extensions
1+ 1 years
3 agreed KPIs: Reactive orders · PPM Activities · PPM Activities - overdue
- Reactive orders, All reactive maintenance orders to be completed by target date
- PPM Activities, All PPM activities to be completed by target date
- PPM Activities - overdue, No PPM activities that have a status of overdue

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
9final-stage tenders	9	0	—

Who bid

wonMILLER FREEMAN & SONS (NOTTINGHAM) LIMITEDSME · East Midlands
did not winC.F. ROBERTS (ELECTRICAL CONTRACTORS) LIMITEDSME · South West England
did not winDFP SERVICES LIMITEDSME · North East England
did not winHeating & Process Engineering Services LtdSME · East Midlands
did not winMIDLAND COUNTIES HEATING SERVICES LIMITEDSME · East Midlands
did not winMIRAMAR ENGINEERING LTD · East of England
did not winPARR FACILITIES MANAGEMENT LIMITED · Northern Ireland
did not winSHIELD MECHANICAL ELECTRICAL & FACILITIES SERVICES LTDSME · South West England
did not winWILLIAM FREER LIMITEDSME · East Midlands

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Nottingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZGG-1891-TDCX Loxley House, Station Street, Nottingham, East Midlands, NG2 3NGContact email

Bidders & participating suppliers

9 commercial parties on the notice · 1 awarded

C.F. ROBERTS (ELECTRICAL CONTRACTORS) LIMITEDBidder / tendererGB-COH: 03146195GB-PPON: PNWQ-4132-VNPR Barrington House, Cheltenham, South West, GL51 9NN
DFP SERVICES LIMITEDBidder / tendererGB-COH: 04123832GB-PPON: PZZZ-9725-WQBQ 1 West Durham St. Johns Road, Durham, North East, DH7 8RD
Heating & Process Engineering Services LtdBidder / tendererGB-COH: 1367785GB-PPON: PYNC-2272-XMMP Unit 1 Orchard Court, Crompton Road, Ilkeston, East Midlands, DE7 4BG
MIDLAND COUNTIES HEATING SERVICES LIMITEDBidder / tendererGB-COH: 01127648GB-PPON: PGRP-1297-QDTT Rees House, Unit 27 Parker Industrial Estate, Derby, East Midlands, DE21 4SZ
MILLER FREEMAN & SONS (NOTTINGHAM) LIMITEDAwarded supplierGB-COH: 02222641GB-PPON: PPZP-2379-MHDH 4 Parkyn Road, Nottingham, East Midlands, NG5 6BGContact email
MIRAMAR ENGINEERING LTDBidder / tendererGB-COH: 09455633GB-PPON: PJXZ-3318-YNGD Unit 5 South Fens Enterprise Park, Chatteris, East of England, PE16 6WA
PARR FACILITIES MANAGEMENT LIMITEDBidder / tendererGB-COH: NI632852GB-PPON: PHNV-9528-MGRZ Suites 3 & 4, Fortwilliam House, Belfast, Northern Ireland, BT3 9JQ
SHIELD MECHANICAL ELECTRICAL & FACILITIES SERVICES LTDBidder / tendererGB-COH: 09748445GB-PPON: PJHN-7886-HQLJ Shield Home, 135 Hanham High Street, Hanham, Bristol, South West, BS15 3QY
WILLIAM FREER LIMITEDBidder / tendererGB-COH: 00229334GB-PPON: PGCM-9386-JGVV 360 Melton Road, Leicester, East Midlands, LE4 7SL

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender17 Jun 2026, 11:19 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender12 May 2026, 13:28 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender16 Feb 2026, 15:38 GMT