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Published 28 May 2025, 13:54 BST

Official UK procurement notice

CPU 5361 Mechanical Contracting Framework

Official notice

Authority: Nottingham City Council (Local council)

Framework agreementWorksOpen procedureAbove thresholdSME suitableVCSE suitable
Sectors: Construction & Civil Engineering (45) Delivery: East Midlands (UKF14)
Framework ceiling (notional)£4,500,000framework ceiling, not attributable revenue
Submissions closed 9 Jul 2025awarded 18 Aug 2025
Awarded to Aaron Services Ltd +2 more
Framework period 4 yrsends 31 Aug 2029 · starts 1 Sept 2025

What is being bought

Published requirement description

Nottingham City Council (the 'Authority' or 'Employer') is seeking tenders from suitably experienced and qualified entities (the 'Tenderer') for the inclusion on a framework for the provision of Mechanical Contractors for Supply and Install.

The authority wishes to appoint high quality contractors to undertake maintenance, repairs, servicing and testing to their property portfolio throughout the city.

It is the Authority's intention to appoint 3 Contractors to the framework.

  • The authority expects to re-tender this requirement around 1 Aug 2029, 23:59 BST.

CPV: Mechanical installations

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs may be awarded directly or by further competition
Places
up to 3 suppliers · 6 bids received (2.0 per place) · 3 appointed (full)
Framework period
4 yrs from 1 Sept 2025
Published description of the framework

Direct Award-Ranked Order up to £5,000.00

Further Competition- Over £5,000.00

The lotProcurement structure

single lot · value published
Lot #1Awarded 4 yrsSMEVCSEPublished value£4,500,000
Contract period: 1 Sept 2025 – 31 Aug 2029 (4 yrs)Value: £4,500,000 exc. VAT · £5,400,000 inc. VAT
Delivery: East MidlandsEligibility: SME eligibleVCSE eligible
45350000 Mechanical installations

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “CPU 5361 Mechanical Contracting Framework” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract: call-offs may be direct or by further competition.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 1 Aug 2029
First published
28 May 2025, 13:54 BST
Last source update
3 Nov 2025, 17:48 GMT
Award evaluation window
Submission end – 1 Aug 2025
Authority reference
CPU 5361
FTS notice number
2025/S 000-028106
Latest notice
Contract details notice (UK7)
Classification (CPV)
Mechanical installations
Delivery area
East Midlands (UKF14)
Official registry OCID
ocds-h6vhtk-0527ef Find a Tender

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
9 Jul 2025, 12:00 BST
Clarification deadline
2 Jul 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

The Eastmids Tender portal used by the Authority for the purposes of this Procurement and

which can be accessed here: www.eastmidstenders.org ↗

Timeline

28 May 2025 → 3 Nov 2025 · 8 dates
  1. Tender notice published
    28 May 2025, 13:54 BST
  2. Clarification questions by
    2 Jul 2025, 12:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    9 Jul 2025, 12:00 BST
  4. Award decision expected by
    1 Aug 2025, 23:59 BST
  5. Assessment summaries sent
    18 Aug 2025, 00:00 BST
  6. Standstill ends
    28 Aug 2025, 23:59 BST
  7. Contract starts
    1 Sept 2025, 00:00 BST
  8. Latest notice published352 days ago
    3 Nov 2025, 17:48 GMT

Notice history

5 events · 3 releases on Find a Tender · since 28 May 2025
  1. Tender notice published
    28 May 2025, 13:54 BST
    UK4
  2. Contract award notice published
    18 Aug 2025, 15:54 BST
    UK6
  3. Status changed to complete
    18 Aug 2025, 15:54 BST
  4. Contract signature expected
    4 Sept 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    3 Nov 2025, 17:48 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 31 award · see the list ↓
Bids received 65 from SMEs
Named bidders 6published on the award notice
Contracts signed 1latest 3 Nov 2025
Awarded toValueDateStatus
Aaron Services Ltd, Midlands Counties Heating Services Ltd SME, Miller Freeman & Sons (Nottingham) LimitedSME1 Oct 2025 – 30 Sept 2029£4,500,00018 Aug 2025Awarded

Contracts

  • Contract 1 · Aaron Services Ltd, Midlands Counties Heating Services Ltd SME, Miller Freeman & Sons (Nottingham) LimitedSME

    Signed
    3 Nov 2025
    Value
    £4,500,000
    Period
    4 Nov 2025 – 30 Sept 2029
    Status
    active
    3 agreed KPIs: All reactive maintenance orders to be completed by target date · All PPM activities to be completed by target daye · No PPM activities that have a status of overdue.
    • All reactive maintenance orders to be completed by target date, Reactive maintenance orders where the supplier's completed date/time is before or equal to the target date/time.
    • All PPM activities to be completed by target daye, PPM activities where the completed date/time is before or equal to the target date/time
    • No PPM activities that have a status of overdue., PPM activities that have exceeded the target date/time and do not contain a completed date/time.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
6final-stage tenders50—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Nottingham City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZGG-1891-TDCX Loxley House, Station Street, Nottingham, East Midlands, NG2 3NGContact email

Framework contractors & participating bidders

6 commercial parties on the notice · 3 awarded

Official documents & specifications (6)

Official links; attachments are not copied

Tender pack and attachments

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender