Official UK procurement notice
CP2306-22 Winter Service Vehicle Fleet (Gritter) Tracking System
Authority: Devon County Council (Local council)
What is being bought
Published requirement descriptionDevon County Council (DCC) requires a Winter Service Fleet Tracking System to track, monitor and record gritting activities across the road/cycleway network it has responsibility for within the county of Devon in order that it can deliver an effective and efficient Winter Service in accordance with the DCC’s Winter Service policies and procedures.
DCC requires the system to be web-based, externally hosted and accessible by the Authority's staff and those of the contractor who operates and manages the winter fleet along with the provision and installation of the necessary hardware into the winter service fleet to allow the vehicles to be tracked/monitored. The winter fleet currently consists of 37 dedicated front line vehicles, 12 dedicated reserve vehicles and a small fleet of white-out vehicles with demountable vehicle bodies. As a minimum the front line vehicles will be required to be tracked/monitored and equipped with the necessary hardware although consideration may be given to tracking/monitoring some or all of the remaining winter fleet during the contract.
CPV: Navigational instruments · Telematics services · Telematics system · Telemetry and control equipment
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 18 Nov 2022, 15:20 GMT
- Last source update
- 24 Nov 2023, 09:52 GMT
- Award evaluation window
- 31 May 2023 – …
- Authority reference
DN642686- FTS notice number
2023/S 000-034764- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03869cFind a Tender
Publisher note: The authority reserves the right to cancel the procurement process at any stage. The authority does not bind itself to accept the lowest or any tender, and reserve the right not to award a contract. The authority reserves the right to award the contract in part, or to call for new tenders should they consider this necessary. Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from them in connection with their participation in this procurement, whether incurred directly by them or their advisors or subcontractors and regardless of whether such costs arise as a consequence direct or indirect of any amendments to documents issued by the authority at any time, or as a consequence of the cancellation of the procurement by the authority. For the avoidance of doubt, the authority shall have no liability whatsoever to economic operators or their advisors or subcontractors, for any of their costs, including but not limited to those for any discussions or communications. Any contract(s) or agreement(s) entered into as a result of this contract notice shall be considered as a contract(s) or agreement(s) made under English law and subject to the exclusive jurisdiction of the English courts. If an economic operator considers that any information supplied by it during this procurement process is commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity as well as the duration of that sensitivity specified. Economic operators should be aware that even where they have indicated that information is commercially sensitive, the authority may disclose it pursuant to the Freedom of Information Act 2000 in response to a request for information where such disclosure is considered to be in the public interest. Please note that the receipt by any of the authority of any materials marked ‘confidential’ or equivalent shall not be taken to mean that the authority accepts any duty of confidence by virtue of that marking.
How it was run
Official notice- Submission deadline
- 31 May 2023, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 31 May 2023, 12:30 BST
Timeline
13 Jan 2023 → 24 Nov 2023 · 4 dates- Next notice expected13 Jan 2023
- Submission deadline31 May 2023, 12:00 BST
- Bids opened31 May 2023, 12:30 BST
- Notice published24 Nov 2023, 09:52 GMT
Notice history
5 events · 4 releases on Find a Tender · since 24 Apr 2023- Published value published: £200,00024 Apr 2023, 15:17 BST
- Status changed to active24 Apr 2023, 15:17 BST
- Procurement method changed24 Apr 2023, 15:17 BST
- Deadline published: 31 May 2023, 12:00 BST24 Apr 2023, 15:17 BST
- Status changed to complete24 Nov 2023, 09:52 GMT
Published amendments (1 · 0 deadline changes)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | TextCommunication · I.3 | https://procontract.due-north.com/Procurer/Advert/View?advertId=14b9b8e6-5067-ed11-811b-9f38301b3091&fromAdvertEvent=True | https://procontract.due-north.com/Advert?advertId=14b9b8e6-5067-ed11-811b-9f38301b3091 |
1 amendment published without a description.
Routine re-releases (4)
- 2022-11: 1 release · 18 Nov 2022
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| E-pire LtdSME | £49,068 † | — | Awarded |
Contracts
CP2306-22 Winter Service Vehicle Fleet (Gritter) Tracking System · E-pire LtdSME
- Signed
- 25 Oct 2023
- Value
- £49,068
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Technology and Construction CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- E-pire LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.