TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded
Published 5 Jan 2021, 14:33 GMT

Official UK procurement notice

COV - Provision of Event Ticketing, Admission Control and Car Parking Management

Official notice

Authority: Coventry City Council (Local council)

Framework agreementServicesOpen procedure
Sectors: Business Services & Consultancy (79) Delivery: West Midlands (UKG3)
Framework ceiling (notional)£900,000framework ceiling, not attributable revenue
Submissions closed 8 Feb 2021awarded 7 Apr 2021

What is being bought

Published requirement description

The Council wishes to appoint a Supplier to provide the following services for its events within the City.

•Sell the event tickets on the Council's behalf via the Supplier's sales platform and an on site box office

•Provide staffing and equipment during the actual event for admission control / to validate the event tickets when the customers arrive

•Sell the event car parking tickets on the Council's behalf via the Supplier's sales platform and on arrival

•Provide staffing and equipment during the actual event to validate the car parking tickets when the cars arrive

•Provide an internal (i.e. inside the event grounds) traffic management service and Staff to manage the actual car parking during the event.

•Provide staffing and equipment to manage on site visitor parking at the event, and control visitor vehicles while in the event site

•Provide up to date sales data on a weekly basis and on-site real time data

•Work with the Council to establish customer conditions of sale for tickets

CPV: Event services

How this framework works

From the published notice
Places
up to 1 suppliers · 8 bids received (8.0 per place) · 1 appointed (full)

The lotProcurement structure

single lot · no lot value published
Lot #1AwardedRenewal
Delivery: West Midlands
Extensions: The framework period is for 2 years with an option to extend by a further two 12 months periods at the Council's discretion. The framework may be renewed after this point. · The framework period is for 2 years with an option to extend by a further two 12 months periods at the Council's discretion. The framework may be renewed after this point.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 35%Price: 60%Social value: 5%
Published sub-criteria (6)
  • Contract Experience: 10%
  • Complex Event Management: 10%
  • Contract Performance and Reliability: 10%
  • Added Value: 5%
  • price: 60%
  • Social Value: 5%
Published award criteria (6)
  • Contract Experience: 10%
  • Complex Event Management: 10%
  • Contract Performance and Reliability: 10%
  • Added Value: 5%
  • Social Value: 5%
  • Price: 60%
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “COV - Provision of Event Ticketing, Admission Control and Car Parking…” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
5 Jan 2021, 14:33 GMT
Last source update
26 Apr 2021, 15:37 BST
Award evaluation window
9 Feb 2021 – …
Authority reference
COV - 10048
FTS notice number
2021/S 000-008910
Classification (CPV)
Event services
Delivery area
West Midlands (UKG3)
Official registry OCID
ocds-h6vhtk-0287cb Find a Tender

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
8 Feb 2021, 16:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bids opened
9 Feb 2021, 09:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.csw-jets.co.uk ↗

Timeline

8 Feb 2021 → 26 Apr 2021 · 3 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    8 Feb 2021, 16:00 GMT
  2. Bids opened
    9 Feb 2021, 09:00 GMT
  3. Notice published
    26 Apr 2021, 15:37 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    26 Apr 2021, 15:37 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 8
Contracts signed 1latest 7 Apr 2021

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • COV - Provision of Event Ticketing, Admission Control and Car Parking Management

    Signed
    7 Apr 2021
    Value
    £900,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
8bids———

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House,Earl Street, COVENTRY, West Midlands, CV15RRContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Coventry City Council Procurement & CommissioningReview body Coventry

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.