Find a TenderAwardedContract details notice

Published 12 Aug 2025, 12:59 BST

Official UK procurement notice

COV - Market Operator 2025

Official notice

Authority: Coventry City Council (Local council)

ServicesOpen procedureAbove thresholdConcessionSME suitable

Sectors: Business Services & Consultancy (79) Delivery: West Midlands (UKG33)

Concession value (operator's revenue)£800,000operator revenue, not the authority's budget

Submissions closed 11 Sept 2025awarded 18 Sept 2025

Awarded to RDC ATTRACTIONS LIMITED

Contract term 1 yr 8 moends 30 May 2027 · up to 30 May 2029 with extensions · starts 3 Oct 2025

What is being bought

Published requirement description

The Council is seeking to appoint a single market operator to plan and deliver festive food, drink and retail stalls with a look and feel that is commensurate with a typical Christmas Market offering food, drink, and festive goods.

The successful operator will be responsible for the content, look and feel of its operation. This is from the start of set up, to the end of de-rig on its completion; including provision of all infrastructure and services at their own cost.

CPV: Event services

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 1 yr 8 moSMEPublished value£800,000

Contract period: 3 Oct 2025 – 30 May 2027 (1 yr 8 mo) · up to 30 May 2029 with extensionsValue: £800,000 exc. VAT · £960,000 inc. VAT

Delivery: West MidlandsEligibility: SME eligible

Extensions: The initial term of the Contract will be for the period of two (2) years from commencement, but may be extended, by mutual agreement by two (2) increments of one (1) year to an expiry date no later than 30 May 2029.

79952000 Event services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 40%Price: 60%

Published award criteria (2)

Price
Quality

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Concession
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: Unspecified in notice
First published: 12 Aug 2025, 12:59 BST
Last source update: 11 Nov 2025, 13:23 GMT
Award evaluation window: Submission end – 19 Sept 2025
FTS notice number: 2025/S 000-048012
Latest notice: Contract details notice (UK7)
Classification (CPV): Event services
Delivery area: West Midlands (UKG33)
Official registry OCID: ocds-h6vhtk-058610 Find a Tender

How it was run

Official notice

Run through: In-tend · Who buys & how to bid on In-tend

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup

Submission deadline: 11 Sept 2025, 13:00 BST
Clarification deadline: 26 Aug 2025, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

This procurement is being undertaken through the use of an electronic tendering web-based system called CSW-JETS, a joint system used by members of the Coventry, Solihull and Warwickshire Shared Service.

In order to participate in this procurement, you will need to be registered on the Council's e-tendering site at in-tendhost.co.uk/csw-jets ↗. Tenderers only need to register once to receive tender notifications from 8 local authorities.

Use of the Council's e-Tendering system is free for Tenderers throughout the whole procurement process. Access to the submissions will only be made available to those employees of the Council and/or their authorised advisors in respect of this project.

Timeline

12 Aug 2025 → 11 Nov 2025 · 7 dates

Tender notice published
12 Aug 2025, 12:59 BST
Clarification questions by
26 Aug 2025, 17:00 BST
Submission deadline
11 Sept 2025, 13:00 BST
Assessment summaries sent400 days ago
18 Sept 2025, 00:00 BST
Award decision expected by398 days ago
19 Sept 2025, 23:59 BST
Contract starts385 days ago
3 Oct 2025, 00:00 BST
Latest notice published345 days ago
11 Nov 2025, 13:23 GMT

Notice history

5 events · 3 releases on Find a Tender · since 12 Aug 2025

Tender notice published
12 Aug 2025, 12:59 BST
UK4
Contract award notice published
18 Sept 2025, 12:41 BST
UK6
Status changed to complete
18 Sept 2025, 12:41 BST
Contract signature expected
1 Oct 2025, 23:59 BST
scheduled
Contract details notice published
11 Nov 2025, 13:23 GMT
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £800,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 11 Nov 2025

Awarded to	Value	Date	Status
RDC ATTRACTIONS LIMITED1 Oct 2025 – 30 May 2027 · up to 30 May 2029Extensions: 2 x 12-month extensions.	£800,000	18 Sept 2025	Awarded

Contracts

Contract 1 · RDC ATTRACTIONS LIMITED
Signed
11 Nov 2025
Value
£800,000
Period
11 Nov 2025 – 30 May 2027 · up to 30 May 2029 with extensions
Status
active
Extensions
2 x 12-month extensions

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders · 2 at stage one	1	0	—

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Bidders & participating suppliers

1 commercial party on the notice

RDC ATTRACTIONS LIMITEDAwarded supplierGB-COH: 11426401GB-PPON: PLLB-5381-LVDT 1 Fairacre Coventry Road, Lutterworth, East Midlands, LE17 4FAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender11 Nov 2025, 13:23 GMT
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender18 Sept 2025, 12:41 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender12 Aug 2025, 12:59 BST