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Published 23 Mar 2022, 15:10 GMT

Official UK procurement notice

COV - Library Management Software System

Official notice

Authority: Coventry City Council (Local council)

GoodsOpen procedureSME suitable
Sectors: Software Packages & ERP (48) Delivery: West Midlands (UKG3)
Published estimate£310,000exc. VAT29% below published estimate
Submissions closed 25 Apr 2022awarded 31 May 2022
Awarded to Axiell ALM Ltd

What is being bought

Published requirement description

The Council is tendering to contract for a cloud / supplier hosted Library Management Software (LMS) system. The contract will include within its scope the implementation, project management, data migration, training, ongoing hosting, subscription / licensing, ongoing support & maintenance and any relative development and/or upgrades required during the contract term.

The awarded contract will be for software for the use primarily by Coventry City Council's Libraries and Information Service (Library Service). Please see the ITT documents for further details.

  • Recurrence: March 2032

CPV: Library management system · Library software package

The lotProcurement structure

single lot · value published
Lot #1AwardedPublished value£310,000
Delivery: West Midlands · Within the City of Coventry
Variant bids: not allowed
48160000 Library software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published sub-criteria (2)
  • sub criteria qualitative questions: 70%
  • price: 30%
Published award criteria (2)
  • sub criteria qualitative questions: 70%
  • Price: 30%
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · March 2032
First published
23 Mar 2022, 15:10 GMT
Last source update
14 Jun 2022, 14:23 BST
Award evaluation window
25 Apr 2022 – …
Authority reference
COV-12995
FTS notice number
2022/S 000-016285
Classification (CPV)
Library management systemLibrary software package
Delivery area
West Midlands (UKG3)
Official registry OCID
ocds-h6vhtk-032569 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic payment

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
25 Apr 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
25 Apr 2022, 12:05 BST
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/csw-jets/aspx/Home ↗

Timeline

25 Apr 2022 → 14 Jun 2022 · 3 dates
  1. Submission deadline
    25 Apr 2022, 12:00 BST
  2. Bids opened
    25 Apr 2022, 12:05 BST
  3. Notice published
    14 Jun 2022, 14:23 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Jun 2022, 14:23 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £220,0001 contract exc. VAT
Bids received 64 from SMEs
Contracts signed 1latest 31 May 2022
Awarded toValueDateStatus
Axiell ALM LtdSME£220,000 †—Awarded

Contracts

  • COV - Library Management Software System · Axiell ALM LtdSME

    Signed
    31 May 2022
    Value
    £220,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The Council is tendering to contract for a cloud / supplier hosted Library Management…6bids · 6 electronic4——
Whole notice———£0 – £310,000

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Council House,Earl Street, COVENTRY, West Midlands, CV15RRContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Coventry City Council Legal ServicesReview body Coventry

Bidders & participating suppliers

1 commercial party on the notice
  • Axiell ALM LtdAwarded supplier 100 Avebury Boulevard, Milton Keynes, South East, MK9 1FH

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria