Find a TenderAwardedContract details notice
Published 30 Apr 2025, 15:11 BST

Official UK procurement notice

COV - Hire of Plant with Operator (2026)

Official notice

Authority: Coventry City Council (Local council)

Framework agreement12 lotsServicesOpen procedureAbove thresholdSME suitable
Framework ceiling (notional)£9,000,000total for 12 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 24 Apr 2026awarded 12 Jun 2026
Awarded to Ambion Contractors Ltd +6 more15 awards
Framework period 4 yrsends 31 May 2030 · starts 1 Jun 2026

What is being bought12 lots · detail below

Published requirement description

Hire of plant with operator, used predominately for Highways related works.

  • The authority expects to re-tender this requirement around 1 Nov 2029, 23:59 GMT.

CPV: Earthmoving and excavating machinery, and associated parts · Hire of construction and civil engineering machinery and equipment with operator · Hire of earthmoving equipment with operator · Hire of trucks with driver

How this framework works

From the published notice
Type
Closed framework
Call-offs
call-offs are awarded directly to appointed suppliers, without further competition
Places
up to 43 suppliers · 6 bids on the busiest of 11 lots (0.1 per place) · 7 appointed
Framework period
4 yrs from 1 Jun 2026
Published description of the framework

Suppliers are ranked per lot.

Lots and requirements (12)Procurement structure

12 lots · all with a published value · same evaluation weights on every lot

Every one of these 8 lots carries the same published figure, £150,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1180-degree Excavator c/w Bucket and Lifting Forks with or without hydraulic breakerAwarded 4 yrsSMEPublished value£5,500,000

The source published no individual description for this lot.

Contract period: 1 Jun 2026 – 31 May 2030 (4 yrs)Value: £5,500,000 exc. VAT · £6,600,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Lot #2Telehandler up to and including 10mtr reachAwarded 4 yrsSMEceiling above
Lot #3Telehandler over 10mtr reachAwarded 4 yrsSMEceiling above
Lot #4Low loader 80TAwarded 4 yrsSMEceiling above
Lot #5Grab lorryAwarded 4 yrsSMEceiling above
Lot #6Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizesAwarded 4 yrsSMEceiling above
Lot #7Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizesAwarded 4 yrsSMEceiling above
Lot #8Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizesAwarded 4 yrsSMEceiling above
Lot #9Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizesAwarded 4 yrsSMEceiling above
Lot #104-wheeler 18 tonne gross/10 tonne capacity with dropsideAwarded 4 yrsSMEPublished value£800,000

The source published no individual description for this lot.

Contract period: 1 Jun 2026 – 31 May 2030 (4 yrs)Value: £800,000 exc. VAT · £960,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Lot #116-wheeler 26 tonne gross/16 tonne capacityAwarded 4 yrsSMEPublished value£700,000

The source published no individual description for this lot.

Contract period: 1 Jun 2026 – 31 May 2030 (4 yrs)Value: £700,000 exc. VAT · £840,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible
Lot #128-wheeler 32 tonne gross/20 tonne capacityAwarded 4 yrsSMEPublished value£800,000

The source published no individual description for this lot.

Contract period: 1 Jun 2026 – 31 May 2030 (4 yrs)Value: £800,000 exc. VAT · £960,000 inc. VAT
Delivery: West MidlandsEligibility: SME eligible

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 12 lots
Quality: 27%Price: 70%Social value: 3%
Published sub-criteria (8)
  • Servicing of machinery: 4%
  • Training: 4%
  • Business Continuity: 4%
  • Safe working/Accident Report: 4%
  • Roadworker duties: 4%
  • Skills & Abilities: 7%
  • Price: 70%
  • Social Value: 3%
Published award criteria (8)
  • Price
  • Servicing of machinery
  • Training
  • Business Continuity
  • Safe working/Accident Report
  • Roadworker duties
  • Skills & Abilities
  • Social Value
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
  • “COV - Hire of Plant with Operator (2026)” is a framework: the contest is a place on its panel, up to 43 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA, CPTPP)
Recurring procurement
Yes · next expected 1 Nov 2029
First published
30 Apr 2025, 15:11 BST
Last source update
2 Oct 2026, 17:26 BST
Award evaluation window
Submission end – 5 May 2026
Authority reference
COV21676
FTS notice number
2026/S 000-026989
Latest notice
Contract details notice (UK7)
Classification (CPV)
Earthmoving and excavating machinery, and associated partsHire of construction and civil engineering machinery and equipment with operatorHire of earthmoving equipment with operatorHire of trucks with driver
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-050a69 Find a Tender
Contract terms summary

Where the invoice is valid and to the extent that it is not disputed, pay the Contractor any amount due under the invoice within 30 days of:

(i) the date on which the invoice is received by the Council in respect of the sum; or, if later

(ii) the due date as stated on the invoice.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Appointment period ends
24 Apr 2026, 12:00 BST
Clarification deadline
17 Apr 2026, 23:59 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

30 Apr 2025 → 2 Oct 2026 · 11 dates
  1. Planning notice published
    30 Apr 2025, 15:11 BST
  2. Market engagement321 days ago
    5 Dec 2025, 23:59 GMT

    Interested suppliers are invited to register on www.csw-jets.co.uk ↗ and express an interest in the "Hire of Plant with Operator" opportunity.

    We will be hosting a webinar to provide further details about the framework and the tendering process.

    Please confirm all dates you are available to attend, and we will advise which session(s) you are booked for:

    Wednesday, 3 December at 12:00 pm (midday)

    Friday, 5 December at 9:30 am

    You can confirm attendance by providing the names and email addresses of attendees either via CSW-JETS or by emailing [email protected].

    If you experience any issues registering on CSW-JETS, please email [email protected].

  3. Next notice expected318 days ago
    8 Dec 2025, 23:59 GMT
  4. Tender notice published212 days ago
    24 Mar 2026, 16:16 GMT
  5. Clarification questions by188 days ago
    17 Apr 2026, 23:59 BST
  6. Admission / appointment period ends181 days ago · period end, not a bid countdown
    24 Apr 2026, 12:00 BST
  7. Award decision expected by170 days ago
    5 May 2026, 23:59 BST
  8. Contract starts144 days ago
    1 Jun 2026, 00:00 BST
  9. Standstill ends141 days ago
    3 Jun 2026, 23:59 BST
  10. Assessment summaries sent133 days ago
    12 Jun 2026, 00:00 BST
  11. Latest notice published20 days ago
    2 Oct 2026, 17:26 BST

Notice history

11 events · 6 releases on Find a Tender · since 30 Apr 2025
  1. First planning notice published
    30 Apr 2025, 15:11 BST
  2. Published value updated to £9,000,000
    24 Mar 2026, 16:16 GMT
    was £7,000,000
  3. Status changed to active
    24 Mar 2026, 16:16 GMT
  4. Procurement method changed
    24 Mar 2026, 16:16 GMT
  5. Deadline published: 24 Apr 2026, 12:00 BST
    24 Mar 2026, 16:16 GMT
  6. First tender notice published
    24 Mar 2026, 16:16 GMT
  7. Contract award notice published
    22 May 2026, 22:45 BST
    UK6
  8. Status changed to complete
    22 May 2026, 22:45 BST
  9. Contract award notice published
    12 Jun 2026, 18:32 BST
    UK6
  10. Contract signature expected
    25 Jun 2026, 23:59 BST
    scheduled
  11. Contract details notice published
    2 Oct 2026, 17:26 BST
    UK7
Routine re-releases (6)
  • 2026-03: 1 release · 24 Mar 2026
  • 2025-11: 1 release · 19 Nov 2025
  • 2025-04: 1 release · 30 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 723 awards · see the list ↓
Bids received 66 from SMEs · busiest of 11 lots
Named bidders 6published on the award notice
Contracts signed 11latest 14 Sept 2026

£150,000 is the framework's published maximum, restated by the publisher on 7 award rows. It is one ceiling, not 7 separate sums, and no share per lot is published; those rows read “ceiling above”.

Awarded toValueDateStatus
Lot 1 · 180-degree Excavator c/w Bucket and Lifting Forks with or without hydraulic breaker2 awards
Ambion Contractors LtdSME, Colden Plant Hire, Lee Parker Plant Ltd, P & A CastleSME, SAM TWINING PLANT25 Jun 2026 – 24 Jun 2030£5,500,00012 Jun 2026Awarded
Ambion Contractors LtdSME, Colden Plant Hire, Lee Parker Plant Ltd, P & A CastleSME, SAM TWINING PLANT, SIMPLICITY CIS LIMITED8 Jun 2026 – 7 Jun 2030£5,000,000 inc. VAT22 May 2026Awarded
Lot 2 · Telehandler up to and including 10mtr reach1 award
Ambion Contractors LtdSME, SIMPLICITY CIS LIMITEDLot 2 Telehandler up to and including 10mtr reach25 Jun 2026 – 24 Jun 2030ceiling above12 Jun 2026Awarded
Lot 3 · Telehandler over 10mtr reach1 award
Ambion Contractors LtdSME, SIMPLICITY CIS LIMITEDLot 3 Telehandler over 10mtr reach25 Jun 2026 – 24 Jun 2030ceiling above12 Jun 2026Awarded
Lot 4 · Low loader 80T1 award
Ambion Contractors LtdSME, John Hughes Haulage LimitedSME25 Jun 2026 – 24 Jun 2030ceiling above12 Jun 2026Awarded
Lot 5 · Grab lorry1 award
supplier not published—22 May 2026Awarded
Lot 6 · Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizes1 award
Ambion Contractors LtdSME, Lee Parker Plant Ltd, SIMPLICITY CIS LIMITEDLot 6 Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizes25 Jun 2026 – 24 Jun 2030ceiling above12 Jun 2026Awarded
Lot 7 · Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizes1 award
Ambion Contractors LtdSME, Lee Parker Plant Ltd, SIMPLICITY CIS LIMITEDLot 7 Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizes25 Jun 2026 – 24 Jun 2030ceiling above12 Jun 2026Awarded
Lot 8 · Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizes1 award
Ambion Contractors LtdSME, Lee Parker Plant Ltd, SIMPLICITY CIS LIMITEDLot 8 Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizes25 Jun 2026 – 24 Jun 2030ceiling above12 Jun 2026Awarded
Lot 9 · Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizes1 award
Ambion Contractors LtdSME, Lee Parker Plant Ltd, SIMPLICITY CIS LIMITEDLot 9 Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizes25 Jun 2026 – 24 Jun 2030ceiling above12 Jun 2026Awarded
Lot 10 · 4-wheeler 18 tonne gross/10 tonne capacity with dropside1 award
John Hughes Haulage LimitedSME25 Jun 2026 – 24 Jun 2030£800,00012 Jun 2026Awarded
Lot 11 · 6-wheeler 26 tonne gross/16 tonne capacity2 awards
John Hughes Haulage LimitedSME25 Jun 2026 – 24 Jun 2030£700,00012 Jun 2026Awarded
Ambion Contractors LtdSME, John Hughes Haulage LimitedSME8 Jun 2026 – 7 Jun 2030£700,00022 May 2026Awarded
Lot 12 · 8-wheeler 32 tonne gross/20 tonne capacity2 awards
John Hughes Haulage LimitedSME25 Jun 2026 – 24 Jun 2030£800,00012 Jun 2026Awarded
Ambion Contractors LtdSME, John Hughes Haulage LimitedSME8 Jun 2026 – 7 Jun 2030£800,00022 May 2026Awarded

Contracts

All 7 of these contracts carry the same published figure, £150,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 2 Telehandler up to and including 10mtr reach

    Signed
    14 Sept 2026
    Value
    ceiling above
    Period
    15 Sept 2026 – 13 Jul 2030
    Status
    active
    3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
    • On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
    • Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
    • H&S Incidents, Number of Health & Safety incidents
  • Lot 3 Telehandler over 10mtr reach

    Signed
    14 Sept 2026
    Value
    ceiling above
    Period
    15 Sept 2026 – 13 Jul 2030
    Status
    active
    3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
    • On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
    • Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
    • H&S Incidents, Number of Health & Safety incidents
  • Lot 6 Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizes

    Signed
    14 Sept 2026
    Value
    ceiling above
    Period
    15 Sept 2026 – 13 Jul 2030
    Status
    active
  • Lot 7 Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizes

    Signed
    14 Sept 2026
    Value
    ceiling above
    Period
    15 Sept 2026 – 13 Jul 2030
    Status
    active
  • Lot 8 Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizes

    Signed
    14 Sept 2026
    Value
    ceiling above
    Period
    15 Sept 2026 – 13 Jul 2030
    Status
    active
  • Lot 9 Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizes

    Signed
    14 Sept 2026
    Value
    ceiling above
    Period
    15 Sept 2026 – 13 Jul 2030
    Status
    active
  • Lot 1 180-degree Excavator c/w Bucket and Lifting Forks with or without hydraulic breaker · Ambion Contractors LtdSME, Colden Plant Hire, Lee Parker Plant Ltd, P & A CastleSME, SAM TWINING PLANT, SIMPLICITY CIS LIMITED

    Signed
    21 Jul 2026
    Value
    £5,000,000 inc. VAT
    Period
    22 Jul 2026 – 13 Jul 2030
    Status
    active
    5 agreed KPIs: On-time arrival · Reliability of Plant · H&S Incidents …
    • On-time arrival, Plant/Operator arriving on the date and times specified in any Order.
    • Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
    • H&S Incidents, Number of Health & Safety incidents
    • Complaints, Complaints from public or workforce
    • Competency & Efficiency, Skill level and ability to complete tasks efficiently in line with the Specification and accredited standard.
  • Lot 11 6-wheeler 26 tonne gross/16 tonne capacity · Ambion Contractors LtdSME, John Hughes Haulage LimitedSME

    Signed
    13 Jul 2026
    Value
    £700,000
    Period
    14 Jul 2026 – 13 Jul 2030
    Status
    active
    3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
    • On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
    • Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
    • H&S Incidents, Number of Health & Safety incidents
  • Lot 12 8-wheeler 32 tonne gross/20 tonne capacity · Ambion Contractors LtdSME, John Hughes Haulage LimitedSME

    Signed
    13 Jul 2026
    Value
    £800,000
    Period
    14 Jul 2026 – 13 Jul 2030
    Status
    active
    3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
    • On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
    • Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
    • H&S Incidents, Number of Health & Safety incidents
  • Lot 4 Low loader 80T

    Signed
    13 Jul 2026
    Value
    ceiling above
    Period
    14 Jul 2026 – 13 Jul 2030
    Status
    active
    3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
    • On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
    • Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
    • H&S Incidents, Number of Health & Safety incidents
  • Lot 10 4-wheeler 18 tonne gross/10 tonne capacity with dropside

    Signed
    13 Jul 2026
    Value
    £800,000
    Period
    14 Jul 2026 – 13 Jul 2030
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · 180-degree Excavator c/w Bucket and Lifting Forks with or without hydraulic breaker6final-stage tenders60—
2 · Telehandler up to and including 10mtr reach2final-stage tenders20—
3 · Telehandler over 10mtr reach2final-stage tenders20—
4 · Low loader 80T2final-stage tenders20—
6 · Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizes4final-stage tenders40—
7 · Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizes3final-stage tenders30—
8 · Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizes3final-stage tenders30—
9 · Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizes3final-stage tenders30—
10 · 4-wheeler 18 tonne gross/10 tonne capacity with dropside2final-stage tenders20—
11 · 6-wheeler 26 tonne gross/16 tonne capacity2final-stage tenders20—
12 · 8-wheeler 32 tonne gross/20 tonne capacity2final-stage tenders20—

Who bid

Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Framework contractors & participating bidders

8 commercial parties on the notice
  • AMBION CONTRACTORS LTDFramework contractorGB-COH: 08533281GB-PPON: PJWX-6427-MDJY 5 Station Road, Hinckley, East Midlands, LE10 1AWContact email
  • Colden Plant HireFramework contractorGB-PPON: PNJT-7724-QBWM 24 Flamville Road, Hinckley, East Midlands, LE10 2DQContact email
  • JOHN HUGHES HAULAGE LIMITEDFramework contractorGB-COH: 05092857GB-PPON: PQLT-5364-QQBT Featherstone Farm Leamington Road, Coventry, West Midlands, CV8 3ELContact email
  • LEE PARKER PLANT LTDFramework contractorGB-COH: 08672122GB-PPON: PCJM-2865-NBNY Arbury Farm Bungalow, Bedworth, West Midlands, CV12 9JWContact email
  • P & A CastleFramework contractorGB-PPON: PXCZ-9161-NYTD Castledean Boarding Kennels, Meriden Road, Coventry, West Midlands, CV7 8DRContact email
  • SAM TWINING PLANTFramework contractorGB-PPON: PDPC-5543-RPVP 8, Priory Walk, Atherstone, West Midlands, CV9 1QAContact email
  • SAM TWINING PLANTFramework contractorGB-PPON: PZZM-5133-JBHM 8, Priory Walk, Atherstone, West Midlands, CV9 1QAContact email
  • SIMPLICITY CIS LIMITEDFramework contractorGB-COH: 12404365GB-PPON: PHWP-1439-XLTD The Aspen Building, Mitcheldean, South West, GL17 0DDContact email

Official documents & specifications (42)

Official links; attachments are not copied

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