Official UK procurement notice
COV - Hire of Plant with Operator (2026)
Authority: Coventry City Council (Local council)
What is being bought12 lots · detail below
Published requirement descriptionHire of plant with operator, used predominately for Highways related works.
- The authority expects to re-tender this requirement around 1 Nov 2029, 23:59 GMT.
CPV: Earthmoving and excavating machinery, and associated parts · Hire of construction and civil engineering machinery and equipment with operator · Hire of earthmoving equipment with operator · Hire of trucks with driver
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 43 suppliers · 6 bids on the busiest of 11 lots (0.1 per place) · 7 appointed
- Framework period
- 4 yrs from 1 Jun 2026
Published description of the framework
Suppliers are ranked per lot.
Lots and requirements (12)Procurement structure
12 lots · all with a published value · same evaluation weights on every lotEvery one of these 8 lots carries the same published figure, £150,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1180-degree Excavator c/w Bucket and Lifting Forks with or without hydraulic breakerAwardedPublished value£5,500,000
The source published no individual description for this lot.
Lot #2Telehandler up to and including 10mtr reachAwardedceiling above
The source published no individual description for this lot.
Lot #3Telehandler over 10mtr reachAwardedceiling above
The source published no individual description for this lot.
Lot #4Low loader 80TAwardedceiling above
The source published no individual description for this lot.
Lot #5Grab lorryAwardedceiling above
The source published no individual description for this lot.
Lot #6Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizesAwardedceiling above
The source published no individual description for this lot.
Lot #7Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizesAwardedceiling above
The source published no individual description for this lot.
Lot #8Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizesAwardedceiling above
The source published no individual description for this lot.
Lot #9Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizesAwardedceiling above
The source published no individual description for this lot.
Lot #104-wheeler 18 tonne gross/10 tonne capacity with dropsideAwardedPublished value£800,000
The source published no individual description for this lot.
Lot #116-wheeler 26 tonne gross/16 tonne capacityAwardedPublished value£700,000
The source published no individual description for this lot.
Lot #128-wheeler 32 tonne gross/20 tonne capacityAwardedPublished value£800,000
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (8)
- Servicing of machinery: 4%
- Training: 4%
- Business Continuity: 4%
- Safe working/Accident Report: 4%
- Roadworker duties: 4%
- Skills & Abilities: 7%
- Price: 70%
- Social Value: 3%
Published award criteria (8)
- Price
- Servicing of machinery
- Training
- Business Continuity
- Safe working/Accident Report
- Roadworker duties
- Skills & Abilities
- Social Value
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “COV - Hire of Plant with Operator (2026)” is a framework: the contest is a place on its panel, up to 43 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Yes · next expected 1 Nov 2029
- First published
- 30 Apr 2025, 15:11 BST
- Last source update
- 2 Oct 2026, 17:26 BST
- Award evaluation window
- Submission end – 5 May 2026
- Authority reference
COV21676- FTS notice number
2026/S 000-026989- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050a69Find a Tender- Contract terms summary
Where the invoice is valid and to the extent that it is not disputed, pay the Contractor any amount due under the invoice within 30 days of:
(i) the date on which the invoice is received by the Council in respect of the sum; or, if later
(ii) the due date as stated on the invoice.
How it was run
Official notice- Appointment period ends
- 24 Apr 2026, 12:00 BST
- Clarification deadline
- 17 Apr 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
30 Apr 2025 → 2 Oct 2026 · 11 dates- Planning notice published30 Apr 2025, 15:11 BST
- Market engagement321 days ago5 Dec 2025, 23:59 GMT
Interested suppliers are invited to register on www.csw-jets.co.uk ↗ and express an interest in the "Hire of Plant with Operator" opportunity.
We will be hosting a webinar to provide further details about the framework and the tendering process.
Please confirm all dates you are available to attend, and we will advise which session(s) you are booked for:
Wednesday, 3 December at 12:00 pm (midday)
Friday, 5 December at 9:30 am
You can confirm attendance by providing the names and email addresses of attendees either via CSW-JETS or by emailing [email protected].
If you experience any issues registering on CSW-JETS, please email [email protected].
- Next notice expected318 days ago8 Dec 2025, 23:59 GMT
- Tender notice published212 days ago24 Mar 2026, 16:16 GMT
- Clarification questions by188 days ago17 Apr 2026, 23:59 BST
- Admission / appointment period ends181 days ago · period end, not a bid countdown24 Apr 2026, 12:00 BST
- Award decision expected by170 days ago5 May 2026, 23:59 BST
- Contract starts144 days ago1 Jun 2026, 00:00 BST
- Standstill ends141 days ago3 Jun 2026, 23:59 BST
- Assessment summaries sent133 days ago12 Jun 2026, 00:00 BST
- Latest notice published20 days ago2 Oct 2026, 17:26 BST
Notice history
11 events · 6 releases on Find a Tender · since 30 Apr 2025- First planning notice published30 Apr 2025, 15:11 BST
- Published value updated to £9,000,00024 Mar 2026, 16:16 GMTwas £7,000,000
- Status changed to active24 Mar 2026, 16:16 GMT
- Procurement method changed24 Mar 2026, 16:16 GMT
- Deadline published: 24 Apr 2026, 12:00 BST24 Mar 2026, 16:16 GMT
- First tender notice published24 Mar 2026, 16:16 GMT
- Contract award notice published22 May 2026, 22:45 BSTUK6
- Status changed to complete22 May 2026, 22:45 BST
- Contract award notice published12 Jun 2026, 18:32 BSTUK6
- Contract signature expected25 Jun 2026, 23:59 BSTscheduled
- Contract details notice published2 Oct 2026, 17:26 BSTUK7
Routine re-releases (6)
- 2026-03: 1 release · 24 Mar 2026
- 2025-11: 1 release · 19 Nov 2025
- 2025-04: 1 release · 30 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast£150,000 is the framework's published maximum, restated by the publisher on 7 award rows. It is one ceiling, not 7 separate sums, and no share per lot is published; those rows read “ceiling above”.
Contracts
All 7 of these contracts carry the same published figure, £150,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 2 Telehandler up to and including 10mtr reach
- Signed
- 14 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 13 Jul 2030
- Status
- active
3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
- On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
- Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
- H&S Incidents, Number of Health & Safety incidents
Lot 3 Telehandler over 10mtr reach
- Signed
- 14 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 13 Jul 2030
- Status
- active
3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
- On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
- Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
- H&S Incidents, Number of Health & Safety incidents
Lot 6 Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizes
- Signed
- 14 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 13 Jul 2030
- Status
- active
Lot 7 Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizes
- Signed
- 14 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 13 Jul 2030
- Status
- active
Lot 8 Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizes
- Signed
- 14 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 13 Jul 2030
- Status
- active
Lot 9 Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizes
- Signed
- 14 Sept 2026
- Value
- ceiling above
- Period
- 15 Sept 2026 – 13 Jul 2030
- Status
- active
Lot 1 180-degree Excavator c/w Bucket and Lifting Forks with or without hydraulic breaker · Ambion Contractors LtdSME, Colden Plant Hire, Lee Parker Plant Ltd, P & A CastleSME, SAM TWINING PLANT, SIMPLICITY CIS LIMITED
- Signed
- 21 Jul 2026
- Value
- £5,000,000 inc. VAT
- Period
- 22 Jul 2026 – 13 Jul 2030
- Status
- active
5 agreed KPIs: On-time arrival · Reliability of Plant · H&S Incidents …
- On-time arrival, Plant/Operator arriving on the date and times specified in any Order.
- Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
- H&S Incidents, Number of Health & Safety incidents
- Complaints, Complaints from public or workforce
- Competency & Efficiency, Skill level and ability to complete tasks efficiently in line with the Specification and accredited standard.
Lot 11 6-wheeler 26 tonne gross/16 tonne capacity · Ambion Contractors LtdSME, John Hughes Haulage LimitedSME
- Signed
- 13 Jul 2026
- Value
- £700,000
- Period
- 14 Jul 2026 – 13 Jul 2030
- Status
- active
3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
- On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
- Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
- H&S Incidents, Number of Health & Safety incidents
Lot 12 8-wheeler 32 tonne gross/20 tonne capacity · Ambion Contractors LtdSME, John Hughes Haulage LimitedSME
- Signed
- 13 Jul 2026
- Value
- £800,000
- Period
- 14 Jul 2026 – 13 Jul 2030
- Status
- active
3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
- On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
- Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
- H&S Incidents, Number of Health & Safety incidents
Lot 4 Low loader 80T
- Signed
- 13 Jul 2026
- Value
- ceiling above
- Period
- 14 Jul 2026 – 13 Jul 2030
- Status
- active
3 agreed KPIs: On-Time Arrival · Reliability of Plant · H&S Incidents
- On-Time Arrival, Plant/Operator arriving on the date and times specified in any Order.
- Reliability of Plant, Equipment and Plant functioning without breakdowns/downtime
- H&S Incidents, Number of Health & Safety incidents
Lot 10 4-wheeler 18 tonne gross/10 tonne capacity with dropside
- Signed
- 13 Jul 2026
- Value
- £800,000
- Period
- 14 Jul 2026 – 13 Jul 2030
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · 180-degree Excavator c/w Bucket and Lifting Forks with or without hydraulic breaker | 6final-stage tenders | 6 | 0 | — |
| 2 · Telehandler up to and including 10mtr reach | 2final-stage tenders | 2 | 0 | — |
| 3 · Telehandler over 10mtr reach | 2final-stage tenders | 2 | 0 | — |
| 4 · Low loader 80T | 2final-stage tenders | 2 | 0 | — |
| 6 · Tracked Excavator (360°) with Operator - 3t Ditching bucket, various bucket sizes | 4final-stage tenders | 4 | 0 | — |
| 7 · Tracked Excavator (360°) with Operator - 4t Ditching bucket, various bucket sizes | 3final-stage tenders | 3 | 0 | — |
| 8 · Tracked Excavator (360°) with Operator - 6t Ditching bucket, various bucket sizes | 3final-stage tenders | 3 | 0 | — |
| 9 · Tracked Excavator (360°) with Operator - 8t Ditching bucket, various bucket sizes | 3final-stage tenders | 3 | 0 | — |
| 10 · 4-wheeler 18 tonne gross/10 tonne capacity with dropside | 2final-stage tenders | 2 | 0 | — |
| 11 · 6-wheeler 26 tonne gross/16 tonne capacity | 2final-stage tenders | 2 | 0 | — |
| 12 · 8-wheeler 32 tonne gross/20 tonne capacity | 2final-stage tenders | 2 | 0 | — |
Who bid
- wonAMBION CONTRACTORS LTDSME · East Midlands · 1
- wonLEE PARKER PLANT LTD · West Midlands · 1
- wonSAM TWINING PLANT · West Midlands · 1
- wonP & A CastleSME · West Midlands · 1
- wonColden Plant Hire · East Midlands · 1
- wonSIMPLICITY CIS LIMITED · South West England · 1
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Framework contractors & participating bidders
8 commercial parties on the notice- AMBION CONTRACTORS LTDFramework contractor
- Colden Plant HireFramework contractor
- JOHN HUGHES HAULAGE LIMITEDFramework contractor
- LEE PARKER PLANT LTDFramework contractor
- P & A CastleFramework contractor
- SAM TWINING PLANTFramework contractor
- SAM TWINING PLANTFramework contractor
- SIMPLICITY CIS LIMITEDFramework contractor
Official documents & specifications (42)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
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