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complete
Official procurement procedure
COV - Finance Software System
Software package and information systems
System and support services
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Coventry City Council: "COV - Finance Software System". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Coventry City Council | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Coventry City Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Coventry City Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
10.5Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 77 active published awards; 71 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityCoventry City Council | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published7 Oct 2024, 16:23 BST | Last source update7 Oct 2024, 16:23 BST | Recurring procurementNot published |
ClassificationSoftware package and information systems, System and support services | ||
Delivery area | ||
OCIDocds-h6vhtk-04a687 | ||
What is being bought
The Council of the City of Coventry has entered into a new contract with Unit4, in respect of the provision of finance software to the Council that includes implementation services, hosting and ongoing support and maintenance.
The contract will expire on the 31st December 2027.
The Council currently contracts and has a licence for the on -premise use of Unit 4's Business World Enterprise Resource Planning system.
What changed
From the official release history
- Status changed to complete
7 Oct 2024, 16:23 BST - Official notice release published
7 Oct 2024, 16:23 BST - Buyer information updated
7 Oct 2024, 16:23 BST
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcancelledPublished valueNot publishedThe Council of the City of Coventry has awarded a new contract with Unit4, in respect of the provision of finance software to the Council that includes implementation services, hosting and ongoing support and maintenance. The contract will expire on the 27th December 2027. The Council currently contracts and has a licence for the on -premise use of Unit 4's Business World Enterprise Resource Planning system. The Council has entered into the awarded contract with Unit 4 to enable the continuation of Unit 4 support and maintenance for its on-premise software and to cover Unit 4's implementation services, hosting and support for new hosted software for the contract term.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
7 Oct 2024, 16:23 BST - Award active
Not published · Not published - Contract active
Signed 30 Sept 2024, 00:00 BST · £1,438,690
Commercial outcome and competition
Awards Unit4 Business Software Limited Not published · Not published · active |
Contracts COV - Finance Software System £1,438,690 · signed 30 Sept 2024, 00:00 BST · active |
Bid statistics bids: 1 (lot 1) |
Buyer and organisations in this procedure
Coventry City Council
Contracting authority GB-FTS-340Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThis award is lawful in accordance with the regulation 32(2)(c) as due to reasons of extreme urgency brought about by events unforeseeable by the Council, the time limits for the open or restricted procedures or competitive procedures with negotiation could not be complied with.
Unit 4 announced on the 17th October 2023 that from the 31st December 2024, they will stop providing support for on-premise installations of Business World (which is currently in place at the Council). The Council had no prior knowledge or warning of this decision.
The Council has a licence to use on-premise Business World software following the 1st January 2025, without support in place. Despite this, the Council could not accept the risk of operating on an unsupported finance system, with the potential of a support issue preventing the day to day delivery of services/operations.
Unit 4's decision left the Council with a requirement to re-procure and implement a new finance software contract, prior to Unit 4's deadline for the end of support for the current solution.
It was established by the Council that there was insufficient time to (i) perform a full scoping and specification exercise for what is one of the Council's most fundamental and strategic software systems, (ii) run a PCR2015 compliant Competitive with Negotiation Procedure (required due to the complexity of the procurement) and (iii) allow sufficient time for implementation of the hosted software following a successful outcome to the procurement process.
For this reason, the Council did not have the necessary time to award and implement a new contract prior to support being withdrawn for the Council's current on-premise system.
The Council has entered into the new contract with Unit 4 for the minimum necessary period to enable the continuation of support and maintenance for its on-premise software and to cover Unit 4's implementation services, hosting and support for new hosted software for the contract term.
The awarded contract allows the Council the time necessary to conclude a procurement to award/implement a new contract for its finance software, with the new contract to commence prior to the end of this awarded contract (expiry 27th December 2027). |