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Find a TenderAwardedContract details notice
Published 17 Mar 2025, 10:45 GMT

Official UK procurement notice

COV - CVLR ORT Event Management

Official notice

Authority: Coventry City Council (Local council)

Framework agreementServicesBelow threshold - open competitionBelow threshold
Sectors: Business Services & Consultancy (79) Delivery: West Midlands (UKG33)
Framework ceiling (notional)£83,333framework ceiling, not attributable revenue
Submissions closed 7 Apr 2025awarded 29 Apr 2025
Framework period 2 moends 1 Jul 2025 · starts 25 Apr 2025

What is being bought

Published requirement description

Provision of an event management service for the Coventry Very Light Rail ("CVLR") On Road Test ("ORT") Route operations, which will occur concurrently with the ORT Route Operations, and necessitate close coordination. This includes management of the ORT Route perimeter, the interface between the ORT Route with Road Vehicles and Pedestrians and the management of external stakeholders requiring access to ORT Route. It also incorporates Passenger Experience and Event logistics, including the provision of basic Passenger welfare facilities, managing the outputs from the Event Booking System for Passengers and resultant requirements associated with checking Passenger tickets, safety briefings and access / egress to the CVLR Vehicle.

CPV: Event services

How this framework works

From the published notice
Type
Closed framework
Call-offs
every call-off is a further competition among the appointed suppliers
Framework period
2 mo from 25 Apr 2025
Published description of the framework

A standalone framework

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moPublished value£83,333
Contract period: 25 Apr 2025 – 1 Jul 2025 (2 mo)Value: £83,333 exc. VAT · £100,000 inc. VAT
Delivery: West Midlands
79952000 Event services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 40%
Published sub-criteria (5)
  • Methodology: 30%
  • Safe Event Management: 10%
  • Management & Delivery: 10%
  • Risk Mitigation: 10%
  • Net Price: 40%
Published award criteria (5)
  • Net Price: Total net price (fixed fee).
  • Methodology
  • Safe Event Management
  • Management & Delivery
  • Risk Mitigation
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “COV - CVLR ORT Event Management” is a framework: the contest is a place on its panel, not a single contract: each call-off is a further competition, so the pricing contest starts after appointment.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Mar 2025, 10:45 GMT
Last source update
30 Apr 2025, 09:27 BST
Authority reference
COV-21965
FTS notice number
2025/S 000-009593
Latest notice
Contract details notice (UK7)
Classification (CPV)
Event services
Delivery area
West Midlands (UKG33)
Official registry OCID
ocds-h6vhtk-04edaf Find a Tender

How it was run

Official notice
Appointment period ends
7 Apr 2025, 13:00 BST
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.csw-jets.co.uk ↗

Timeline

17 Mar 2025 → 30 Apr 2025 · 4 dates
  1. Tender notice published
    17 Mar 2025, 10:45 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    7 Apr 2025, 13:00 BST
  3. Contract starts
    25 Apr 2025
  4. Latest notice published
    30 Apr 2025, 09:27 BST

Notice history

3 events · 2 releases on Find a Tender · since 17 Mar 2025
  1. Tender notice published
    17 Mar 2025, 10:45 GMT
    UK4
  2. Contract details notice published
    30 Apr 2025, 09:27 BST
    UK7
  3. Status changed to complete
    30 Apr 2025, 09:27 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Contracts signed 1latest 29 Apr 2025

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • CVLR ORT Event Management

    Signed
    29 Apr 2025
    Value
    £129,723
    Period
    29 Apr 2025 – 28 Jun 2025
    Status
    active

Contracting authority & participating public bodies

Coventry City Council

Contracting authorityPublic undertaking GB-PPON: PMJC-6861-XJPP Council House, Earl Street, Coventry, West Midlands, CV1 5RRContact email

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender