Find a Tender
complete
Official procurement procedure
Corporate Finance Application Support and Cloud Hosting
Software-related services
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: West Berkshire District Council: "Corporate Finance Application Support and Cloud Hosting". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | West Berkshire District Council | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: West Berkshire District Council
Market Analytics
Derived from OCDS awards & bid statistics
Published history for West Berkshire District Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Competition Density
Not availableNo published reports
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 1 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityWest Berkshire District Council | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published21 Feb 2025, 07:32 GMT | Last source update21 Feb 2025, 07:32 GMT | Recurring procurementNot published |
ClassificationSoftware-related services | ||
Delivery area | ||
OCIDocds-h6vhtk-04e5be | ||
What is being bought
This notice sets out West Berkshire Council's intention to award a contract to Unit4 Business Software Ltd for the provision of a cloud-based corporate finance system. The Unit 4 Agresso application is used by the Council for the management of its finances. It is a business-critical system that allows the Council to meet its statutory obligations.
The proposed contract is for a period of 4 years. The estimated maximum value of the proposed contract is £1,000,000. This is based on the current estimation of licensing costs at £200,000 per year and an estimated £200,000 for the implementation.
What changed
From the official release history
- Status changed to complete
21 Feb 2025, 07:32 GMT - Official notice release published
21 Feb 2025, 07:32 GMT - Buyer information updated
21 Feb 2025, 07:32 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedStatus not publishedPublished valueNot publishedThis notice sets out West Berkshire Council's intention to award a contract to Unit4 Business Software Ltd for the provision of a cloud-based corporate finance system. The Unit 4 Agresso application is used by the Council for the management of its finances. It is a business-critical system that allows the Council to meet its statutory obligations. The proposed contract is for a period of 4 years. The estimated maximum value of the proposed contract is £1,000,000. This is based on the current estimation of licensing costs at £200,000 per year and an estimated £200,000 for the implementation. The Council considers that the award of the contract is permitted under Regulation 32(2)(c) of the Public Contract Regulations 2015 (the PCR 2015). Regulation 32 of the PCR 2015 allows contracting authorities to award a public contract by a negotiated procedure without prior publication. Regulation 32(2)(c) permits the award of a public contract for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. The Council considers that due to Unit4's unforeseeable decision on 17 October 2023 to remove support for the Council's on-premises solution from 31 December 2024, the Council does not have sufficient time to conduct market tests, complete a full procurement exercise and implement a new solution. The award of a contract pursuant to Regulation 32(2)(c) is therefore strictly necessary, for reasons of extreme urgency, to ensure business continuity for the Council. Further details are set out in Section IV below.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
21 Feb 2025, 07:32 GMT - Award active
Not published · Not published - Contract active
Signed 19 Feb 2025, 00:00 GMT · £1,000,000
Commercial outcome and competition
Awards Unit4 Business Software Limited Not published · Not published · active |
Contracts Corporate Finance Application Support and Cloud Hosting £1,000,000 · signed 19 Feb 2025, 00:00 GMT · active |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
West Berkshire District Council
Contracting authority GB-FTS-138888Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThe Council considers that the award of the contract is permitted under Regulation 32(2)(c) of the PCR 2015. Regulation 32 of the PCR 2015 allows contracting authorities to award a public contract by a negotiated procedure without prior publication.
Regulation 32(2)(c) permits the award of a public contract for reasons of extreme urgency brought about by events unforeseeable by the contracting authority, the time limits for the open or restricted procedures or competitive procedures with negotiation cannot be complied with. The Council considers that its reliance on Regulation 32(2)(c) is justified for the following reasons:
The finance solution is an essential and integral part of the Council's systems. Unit4's announcement that it would cease to provide maintenance and support services or any on premises solutions post 31 December 2024 was not foreseeable by the Council and has given rise to a situation of extreme urgency in which the Council must ensure that its corporate finance systems do not become unsupported.
At the present time it would be impossible for the council to execute a comprehensive open procurement and implement an alternative economic operator to provide this service. A 4 year term is a realistic and necessary period that would be required to procure and implement a system of this nature. The Council would not be acting responsibly by running a business-critical system unsupported due to the security risks this poses. Therefore, it is key that the council upgrades to the cloud software to ensure stability of provision.
The decision to award a contract pursuant to Unit4 to Regulation 32(2)(c) is therefore considered to be strictly necessary in a situation of extreme urgency, to ensure business continuity for the Council. This approach would provide the council with scope to align several other significant strategic systems which would provide the opportunity to ensure value for money and would give time for consideration of Government updates regarding devolution. |