Official UK procurement notice
Corporate Asset Management System
Authority: South Yorkshire Mayoral Combined Authority (Local council)
What is being bought
Published requirement descriptionThe opportunity is published by the South Yorkshire Mayoral Combined Authority (SYMCA/the Authority). Further information about the Authority can be found on our website at www.southyorkshire-ca.gov.uk ↗
Led by South Yorkshire's Mayor, Oliver Coppard, The South Yorkshire Mayoral Combined Authority (SYMCA) is a formal partnership of councils that shapes policy and leads on decision-making. Formed in 2014 as Sheffield City Region Combined Authority, the constituent members are Barnsley, Doncaster, Rotherham and Sheffield councils. We work together to create a stronger, greener, fairer South Yorkshire, to unlock the potential of our communities, our businesses and our places so they can thrive. Our vision is for an economy which works for everyone, with inclusive and sustainable growth, building on our strengths in innovation and advanced manufacturing.
SYMCA's role is to:
- Support our political and business leaders with economic analysis and insights to support their decision making on priority activity.
- Generate ideas and take forward, in partnership with other stakeholders, further devolution or investment strategies to deliver the results required.
- Deliver the programme of investment of the Mayor and MCA.
- Successfully operate in accordance with the transparency and compliance framework for local government.
The opportunity is for a modern SaaS-based Asset Management System to replace the end-of-life XV Plus platform used by Super Tram. The AMS will initially serve the Supertram light-rail network, operated on the Authority's behalf by South Yorkshire Future Trams Limited (SYFTL), and is procured as a single, modular platform able to extend to SYMCA Facilities Management, Bus and Corporate asset management through phased licence drawdown.
The estimated value of the contract, including any extension periods is up to £5,249,000 at list rates. This maximum contract value has been calculated based on initial user requirements for Tramway licensing, core implementation, secondary development and annual support over the term. Additional costs have then been estimated for further licenses and configuration as other SYMCA services are onboarded.
- How the procedure runs: The stages of this competitive flexible procedure are as follows: Stage 1: Conditions of Participation, including the Procurement Specific Questionnaire. Stage 1 is assessed pass/fail, with the exception of the relevant (AMS) experience, which is scored 0-5 with a minimum of 3 required to proceed; Stage 1 scores determine progression only and are not carried into the award. Stage 2: Award Criteria - Quality, Price and Social Value Tenders will be assessed based on the Most Advantageous Tender (MAT) with a weighting split of 30% Price / 60% Quality / 10% Social Value. The top three bidders with the highest scores will progress to Stage 3. In the event of a tie for third place, all bidders with an equal score will also progress to Stage 3. Stage 3: Award Criteria - Product Demonstration. The demonstration will be 20% overall weighting. The quality, price and social value scores from stage 2 will be carried forward to stage 3. Quality will be re-calculated out of 40% to allow 20% for the demonstration. Ultimate final weightings will be: 40% Quality 20% Project Demonstration 30% Price 10% Social Value Stage 2 quality award criteria will include: Mandatory pass/fail criteria: Core requirements - All must pass Secondary requirements - 50% must pass (provisional) Scored quality criteria will include: Linear Asset Management LAM data model, chainage, linear PM, route-based maintenance Core AMS Platform Work orders, PM, inventory, safety, reporting maturity Integration and Architecture M365 ecosystem, ERP readiness, API architecture, multi-entity isolation Platform and Infrastructure Azure hosting, Fabric data lake integration (S46), Co-pilot AI readiness (S47-S48), security Implementation Approach Methodology, timeline credibility, risk management, data migration Team and innovation Named team, roadmap, innovation, The demonstration will assess 5 scenarios - multi-entity asset register and linear assets, work-order lifecycle, mobile and offline, preventative maintenance and reporting, configurability and integration Award criteria at stage 2 and stage 3 may be refined based on the previous round outcomes to ensure a robust assessment of proposals and identification of the MAT.
- No preliminary market engagement: A Preliminary Market Engagement (PME) exercise with Notice identifier: ocds-h6vhtk-04c2fd was published on 06/12/2024 as a Prior Information Notice as required under the previous Public Contract Regulations 2015
CPV: IT services: consulting, software development, Internet and support · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£5,249,000
- Economic & financial standing
Financial accounts, Insurance, GDPR, Supply Chain Payment Terms
- Technical & professional ability
Relevant Experience (Scored), Cyber Security, AMS Technical Capability, Health and Safety.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Quality: 60%
- Price and Commercial: 30%
- Social Value: 10%
Published award criteria (3)
- Price and Commercial: Criteria will include Saas Licensing, Implementation, Annual Support, Day Rates, Comparison Scenario, Vendor Work Package Mapping, Transition and Exit and Licence Drawdown.
- Quality: At stage 2 this weighting will be 60%, and re-calculated to 40% at stage 3 to incorporate the 20% weighting for the product demonstration. Evaluation criteria include: Linear Asset Management LAM data model, chainage, linear PM, route-based maintenance Core AMS Platform Work orders, PM, inventory, safety, reporting maturity Integration and Architecture M365 ecosystem, ERP readiness, API architecture, multi-entity isolation Platform and Infrastructure Azure hosting, Fabric data lake integration (S46), Co-pilot AI readiness (S47-S48), security Implementation Approach Methodology, timeline credibility, risk management, data migration Team and innovation Named team, roadmap, innovation, The stage 3 demonstration will assess 5 scenarios - multi-entity asset register and linear assets, work-order lifecycle, mobile and offline, preventative maintenance and reporting, configurability and integration Award criteria at stage 2 and stage 3 may be refined based on the previous round outcomes to ensure a robust assessment of proposals and identification of the MAT.
- Social Value: Submission of a quantitative 40% and qualitative 60% social value commitment via the Social Value Portal including a social value delivery plan.
- Economic & financial standing
Financial accounts, Insurance, GDPR, Supply Chain Payment Terms
- Technical & professional ability
Relevant Experience (Scored), Cyber Security, AMS Technical Capability, Health and Safety.
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 Jun 2026, 14:03 BST
- Last source update
- 21 Jul 2026, 12:09 BST
- Award evaluation window
- Submission end – 16 Nov 2026
- Authority reference
C-26-003 / DN819156- FTS notice number
2026/S 000-059880- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06bd27Find a Tender
- How it runs
The stages of this competitive flexible procedure are as follows:
Stage 1: Conditions of Participation, including the Procurement Specific Questionnaire. Stage 1 is assessed pass/fail, with the exception of the relevant (AMS) experience, which is scored 0-5 with a minimum of 3 required to proceed; Stage 1 scores determine progression only and are not carried into the award.
Stage 2: Award Criteria - Quality, Price and Social Value Tenders will be assessed based on the Most Advantageous Tender (MAT) with a weighting split of 30% Price / 60% Quality / 10% Social Value. The top three bidders with the highest scores will progress to Stage 3. In the event of a tie for third place, all bidders with an equal score will also progress to Stage 3.
Stage 3: Award Criteria - Product Demonstration. The demonstration will be 20% overall weighting. The quality, price and social value scores from stage 2 will be carried forward to stage 3. Quality will be re-calculated out of 40% to allow 20% for the demonstration. Ultimate final weightings will be:
40% Quality
20% Project Demonstration
30% Price
10% Social Value
Stage 2 quality award criteria will include:
Mandatory pass/fail criteria:
Core requirements - All must pass
Secondary requirements - 50% must pass (provisional)
Scored quality criteria will include:
Linear Asset Management
LAM data model, chainage, linear PM, route-based maintenance
Core AMS Platform
Work orders, PM, inventory, safety, reporting maturity
Integration and Architecture
M365 ecosystem, ERP readiness, API architecture, multi-entity isolation
Platform and Infrastructure
Azure hosting, Fabric data lake integration (S46), Co-pilot AI readiness (S47-S48), security
Implementation Approach
Methodology, timeline credibility, risk management, data migration
Team and innovation
Named team, roadmap, innovation,
The demonstration will assess 5 scenarios - multi-entity asset register and linear assets, work-order lifecycle, mobile and offline, preventative maintenance and reporting, configurability and integration
Award criteria at stage 2 and stage 3 may be refined based on the previous round outcomes to ensure a robust assessment of proposals and identification of the MAT.
- Risks
- Risk of legislative changes, regulatory changes or changes in law during the term of the contract
- Risk of unforeseen changes to delivery/operational standards
- Risk of changes in associated technology, IT solutions or systems
- Risk of unforeseen increase in Contracting Authority budgets/increased volume of works/services
- Risk of unforeseen circumstances that cause the value of the contract to increase or decrease (previous examples include BREXIT, war, pandemic and the cost-of-living crisis)
- Risk of unforeseen political impact
- Risk of unforeseen increase or decrease in property/Asset volume
- Government/departmental restructures which may change the shape and responsibilities of SYMCA and directly impact on a need to modify a system or process to meet requirements.
How it was run
Official notice- Requests to participate (first stage)
- 10 Aug 2026, 12:00 BST
- Submission deadline
- 10 Aug 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
The tender pack can be found by registering at Proactis (procontract.due-north.com/Login ↗) and project ID DN819156
Timeline
25 Jun 2026 → 10 Dec 2026 · 5 dates- Tender notice published119 days ago25 Jun 2026, 14:03 BST
- Latest notice published93 days ago21 Jul 2026, 12:09 BST
- Submission deadline73 days ago10 Aug 2026, 12:00 BST
- Today22 Oct 2026
- Award decision expected byin 25 days16 Nov 2026, 23:59 GMT
- Contract startsin 48 days10 Dec 2026
Notice history
2 events · 2 releases on Find a Tender · since 25 Jun 2026- Tender notice published25 Jun 2026, 14:03 BSTUK4
- Tender notice published21 Jul 2026, 12:09 BSTUK4
Published amendments (1)
2 week extension to tender return to give bidders more time to complete stage 1 requirements.
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender