Official UK procurement notice
Conversion of Base Vehicle Units
Authority: Lincolnshire County Council (Local council)
Sectors: Repair & Maintenance (50) Delivery: East Midlands (UKF3)
Published estimate£300,000≈ £150k / year · £360,000 inc. VAT · 1 value update7.1% below published estimate
Submissions closed 1 Sept 2025awarded 13 Oct 2025
Award (standstill) to Dack Conversion Ltd
Contract term 2 yrsends 30 Sept 2027 · up to 1 Aug 2027 with extensions · starts 1 Oct 2025
What is being bought
Published requirement descriptionLincolnshire County Council own a fleet of 8 seat minibuses to operate a demand responsive bus service, the vehicles are van conversions and this procurement is looking for a supplier for the conversion process
CPV: Motor vehicle conversion services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality or Technical: 40%
- cost: 60%
Published award criteria (2)
- Quality or Technical
- cost
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (CPTPP, GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 17 Apr 2025, 08:59 BST
- Last source update
- 17 Oct 2025, 14:21 BST
- Award evaluation window
- Submission end – 9 Sept 2025
- Authority reference
PL23.126- FTS notice number
2025/S 000-044102- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-050472Find a Tender
How it was run
Official noticeRun through: ProContract (Due North) · Who buys & how to bid on ProContract
Access & registration note: Free · short registration with manual review; public opportunity list
- Submission deadline
- 1 Sept 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
The Procurement will be run on ProContract
DN770429
Conversion of Base Vehicle Units
Timeline
17 Apr 2025 → 28 Oct 2025 · 10 dates- Planning notice published17 Apr 2025, 08:59 BST
- Market engagement1 May 2025, 00:59 BST
Request for Information (RFI) attached, respond date 30/04/2025
- Next notice expected22 Jul 2025, 23:59 BST
- Tender notice published30 Jul 2025, 09:52 BST
- Submission deadline1 Sept 2025, 12:00 BST
- Award decision expected by9 Sept 2025, 23:59 BST
- Contract starts390 days ago1 Oct 2025, 00:00 BST
- Assessment summaries sent375 days ago16 Oct 2025, 00:00 BST
- Latest notice published374 days ago17 Oct 2025, 14:21 BST
- Standstill ends362 days ago28 Oct 2025, 23:59 GMT
Notice history
12 events · 4 releases on Find a Tender · since 17 Apr 2025- Preliminary market engagement notice published17 Apr 2025, 08:59 BSTUK2
- Planned procurement notice published21 Jul 2025, 13:32 BSTUK3
- Status changed to planned21 Jul 2025, 13:32 BST
- Procurement method changed21 Jul 2025, 13:32 BST
- Deadline published: 22 Aug 2025, 12:00 BST21 Jul 2025, 13:32 BST
- Tender notice published30 Jul 2025, 09:52 BSTUK4
- Published value published: £300,00030 Jul 2025, 09:52 BST
- Status changed to active30 Jul 2025, 09:52 BST
- Deadline moved to 1 Sept 2025, 12:00 BST30 Jul 2025, 09:52 BST+10 days · was 22 Aug 2025, 12:00 BST
- Contract award notice published17 Oct 2025, 14:21 BSTUK6
- Status changed to complete17 Oct 2025, 14:21 BST
- Contract signature expected3 Nov 2025, 23:59 GMTscheduled
Routine re-releases (4)
- 2025-04: 1 release · 17 Apr 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £278,7001 award exc. VAT
Bids received 33 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Dack Conversion LtdConversion of Base Vehicle Unit4 Nov 2025 – 3 Nov 2026 · up to 3 Nov 2027Extensions: One extension of 12 months | £278,700 | 13 Oct 2025standstill to 28 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Dack Conversion LtdAwarded supplier
Official documents & specifications (4)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender