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Contract Variation for Continued Provision of HRIS Solution

Financial systems software package
Personnel and payroll services
Software package suites
+2 more
South East (UKJ)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Moat Homes Limited: "Contract Variation for Continued Provision of HRIS Solution". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityMoat Homes LimitedScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Moat Homes Limited
Market Analytics
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Derived from OCDS awards & bid statistics
Published history for Moat Homes Limited. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
1Bids / Report
100% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 2 active published awards; 1 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityMoat Homes Limited
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published23 May 2025, 16:53 BST
Last source update23 May 2025, 16:53 BST
Recurring procurementNot published
ClassificationFinancial systems software package, Personnel and payroll services, Software package suites, Time accounting or human resources software development services, Time accounting or human resources software package
Delivery area
South East (UKJ)
OCIDocds-h6vhtk-0524ac
What is being bought
This contract variation covers the continued provision of Moat's HRIS platform, including modules for HR, Recruitment, Payroll, and Expenses, provided by The Access Group. The variation reflects a shift to the Access Evo solution following product retirement of the previous platform
What changed
From the official release history
  1. Status changed to complete
    23 May 2025, 16:53 BST
  2. Official notice release published
    23 May 2025, 16:53 BST
  3. Buyer information updated
    23 May 2025, 16:53 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    The procurement relates to a contract variation with The Access Group to continue provision of an integrated HRIS solution via the Access Evo platform. The contract includes modules for HR (employee records, case management), Recruitment (ATS and onboarding), Payroll (monthly processing, payslip management), and Expenses (claim submission and approval). The variation reflects updated commercial terms, a product upgrade to the Evo suite, and pricing aligned to a 24-month fixed term with a 24-month extension option. Benefits include continuity of service, improved system performance, and reduced risk from supplier-driven retirement of the previous solution. For clarity, the price for the initial term of 24 months is £295,966.38
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    23 May 2025, 16:53 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 23 May 2025, 00:00 BST · £591,933
Commercial outcome and competition
Awards
Access UK Limited
Not published · Not published · active
Contracts
Contract
£591,933 · signed 23 May 2025, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Moat Homes Limited

Contracting authority GB-COH-17434R
View buyer profile

  • Moat Homes Limited
    buyer

    GB-COH: 17434R
    Mariner House, Galleon Boulevard, Crossways, Dartford, UKJ43, DA26QE
    Tenders@moat.co.uk
    +44 3003230011

  • ACCESS UK LTD
    supplier

    GB-COH: 2343760
    Armstrong Building Oakwood Drive, Loughborough University Science & Enterprise Park, Loughborough, UKF2, LE11 3QF

  • High Court of Justice
    reviewBody

    The Royal Courts of Justice, Strand, London, WC2A 2LL
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe extension is considered lawful under Regulation 72(1)(e) because: 1. The modification does not render the contract materially different in character: The contract remains for the provision of HRIS services, albeit with updated technical features and a revised pricing mechanism. The core nature of the services remains unchanged. 2. The modification does not change the economic balance in favour of the contractor: While the pricing mechanism has been updated, Moat will ensure that the revised terms reflect reasonable compensation and do not result in over-compensation. 3. The modification does not considerably extend the scope of the contract: The extension is limited in duration and scope, intended solely to allow time for a compliant re-procurement process.