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Official procurement procedure

T1655 - Tender for the Provision of a Document Storage and Retrieval Service

Storage and retrieval services
Storage and warehousing services
Storage services
Northern Ireland (UKN0)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Intelligence
Published evidence · v1
Prepared 7 Sept 2026, 18:16 BST
A pre-calculated analytical view of official UK procurement facts, competition benchmarks and decision timelines.
Bid readiness
Review notice
Submission deadline not published
Check official notice for submission route
Scope structure
1lots
1 lot · 1 published item
1 published CPV family
Decision Velocity
~52 days
Typical sector award window after deadline
Sector median: 52 days
Contract lifecycle
Not published
No future linked contract end in retained records
No published extension signal
Pricing & Budget Savings
£1,500,000
Contract/award value: £1,500,000
1 award supplier linked
Bidding Competition
4 bids
0 SME bids · 4 electronic
No bid spread metrics published
Sector Market Benchmark (CPV 63)
Based on 26 published procedures
Median Winning Discount
22.5%
Award reduction below published budget
Typical Bids Received
1 bidders
Median competitive participation in sector
Typical Evaluation Window
52 days
Median time between deadline and award
Top Contenders in this Sector (CPV 63)
Active commercial suppliers winning public contracts in this field
SupplierAwards won in sectorTotal awarded valueAvg. winning discount
Air Charter Service LtdCRN: Air Charter Services Ltd
17 contracts£73,495,332At ceiling / not disclosed
PERK UK LIMITEDCRN: 03770815
9 contracts£100,035,473,666At ceiling / not disclosed
Doree Bonner International
8 contracts£28,356,025-27.1% below budget
Central Traffic Management Ltd
5 contracts£54,500,000At ceiling / not disclosed
The BIG Partnership
5 contracts£33,425,000At ceiling / not disclosed
Air Charter Service LtdCRN: 2525806
5 contracts£27,974,864At ceiling / not disclosed
Virgin Atlantic Airways LtdCRN: 1600117
5 contracts£15,990,000At ceiling / not disclosed
Contraflow Ltd
4 contracts£26,500,000At ceiling / not disclosed
Diversity Travel LimitedCRN: 05993481
4 contracts£14,945,000At ceiling / not disclosed
sharp business systems UK PLC
3 contracts£2,080,000,000At ceiling / not disclosed
Evidence coverage
7/12 core inputs published
Standard procedure facts
Comparable published opportunities
Historic records ranked from matching published evidence. They are research comparables, not expected competitors or a price forecast.
Published procedurePublished valueMatching evidence
Pathology Storage and Scanning Solutions Tender NoticeMID AND SOUTH ESSEX NHS FOUNDATION TRUST · 15 May 2026, 13:46 BST
£120,000,000
same CPV family
P0808 – Framework for the Provision of a Furniture Collection, Storage and Delivery ServiceNorthern Ireland Housing Executive · 3 Sept 2026, 14:41 BST
£13,900,000
same CPV family
South Wales Towage ServicesASSOCIATED BRITISH PORTS · 10 Jul 2026, 17:20 BST
£10,000,000
same CPV family
CBC Traffic Management ServicesCrawley Borough Council · 29 Jun 2026, 13:44 BST
£410,000
same CPV family
Storage & Removals ServicesTower Hamlets · 26 May 2026, 15:27 BST
£870,000
same CPV family
Method: tender-intelligence-v1. Values and dates are retained OCDS facts; missing source data remains unknown.
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Northern Ireland Housing Executive: "T1655 - Tender for the Provision of a Document Storage and Retrieval Service". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityNorthern Ireland Housing ExecutiveScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Northern Ireland Housing Executive
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Northern Ireland Housing Executive. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
4Bids / Report (median)
7.2% of reports have one bid · Mean: 6 bids
Supplier ConcentrationModerate Concentration
COASTWAYS STORAGE REMOVALS LTDTop vendor: 26% of attributable value
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 227 active published awards; 222 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Historical Awarded Suppliers in this Category (CPV 63):
Supplier NameHistoric AwardsAttributable ValueAvg. Price Discount
COASTWAYS STORAGE REMOVALS LTD3 wins£10,810,000—
BROWNS REMOVAL STORAGE LTD3 wins£10,810,000—
SWIFT SHIFT REMOVALS LTD3 wins£10,810,000—
DERRYS LIMITED2 wins£7,695,000—
IRON MOUNTAIN UK LTD1 win£1,500,000—
Procedure terms
Contracting AuthorityNorthern Ireland Housing Executive
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published14 Jan 2025, 14:06 GMT
Last source update14 Jan 2025, 14:06 GMT
Recurring procurementNot published
ClassificationStorage and retrieval services, Storage and warehousing services, Storage services
Delivery area
Northern Ireland (UKN0)
OCIDocds-h6vhtk-04ac43
What is being bought
The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement.
What changed
From the official release history
  1. tender value changed
    14 Jan 2025, 14:06 GMT
  2. Status changed to complete
    14 Jan 2025, 14:06 GMT
  3. Official notice release published
    14 Jan 2025, 14:06 GMT
  4. Submission deadline changed to published date
    14 Jan 2025, 14:06 GMT
  5. Published value updated to £1,100,000
    15 Oct 2024, 15:30 BST
  6. Status changed to active
    15 Oct 2024, 15:30 BST
  7. Official notice release published
    15 Oct 2024, 15:30 BST
  8. Submission deadline changed to 15 Nov 2024, 15:00 GMT
    15 Oct 2024, 15:30 BST
  9. Buyer information updated
    15 Oct 2024, 15:30 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The Housing Executive requires safe and secure offsite storage facilities for various types of Records in various formats e.g. reports, letters, case assessments, memos, messages, statistical forms, media storage. Records may be presented in boxes, files or in rolls. Records must be stored in a box at the Contractors facility. All storage of records is to be supported with a collection and delivery service, as well as possible destruction of identified records and the potential purchase of consumables. Please see the Tender Documentation for full details on this requirement. Additional information: The Contract will commence on the 1st February 2025 and last until midnight on the 31st January 2029. The Housing Executive has the option, entirely at our discretion, to extend the Contract for a further periods of up to and including 96 months, or part thereof.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    14 Jan 2025, 14:06 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 10 Jan 2025, 00:00 GMT · £1,500,000
Commercial outcome and competition
Awards
IRON MOUNTAIN UK LTD
Not published · Not published · active
Contracts
Contract
£1,500,000 · signed 10 Jan 2025, 00:00 GMT · active
Bid statistics
bids: 4 (lot 1)
electronicBids: 4 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Northern Ireland Housing Executive

Contracting authority GB-FTS-418
View buyer profile

  • Northern Ireland Housing Executive
    buyer

    2 Adelaide Street, Belfast, UK, BT2 8BP
    james.mcerlean@nihe.gov.uk

  • IRON MOUNTAIN UK LTD
    supplier

    Unit 1 Meadowlands, Antrim, UK, BT41 2QN
    emma.murphy@ironmountain.com

  • Royal Courts of Justice
    reviewBody

    Chichester Street, Belfast, BT1 3JF
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published