Official UK procurement notice
Award for the Supply and Distribution of Amb,Chill,Froz,Dairy,Fresh Meat and F&V for Surrey and Sussex NHS Trust
Authority: SURREY AND SUSSEX HEALTHCARE NHS TRUST (Central government)·On behalf of: Avendra International
What is being bought6 lots · detail below
Published requirement descriptionContract for the Supply and Distribution of Ambient, Chilled, Frozen, Dairy, Fresh Meat and Fruit and Vegetable Products for Surrey and Sussex NHS Trust
- The authority expects to re-tender this requirement around 15 Jun 2028, 23:59 BST.
- No preliminary market engagement: Avendra International have not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements
CPV: Food, beverages, tobacco and related products
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£6,798,306 together) · evaluation weights differ by lotLot #1Ambient, Chilled & FrozenAwardedRenewalPublished value£3,222,426
supply and distribution of Ambient, Chilled & Frozen products
Lot #2DairyAwardedRenewalPublished value£598,704
Supply and Distribution of Dairy Products
Lot #3Fruit & VegetablesAwardedRenewalPublished value£574,704
Supply and distribution of Fruit & Vegetable Products
Lot #4Fresh MeatAwardedRenewalPublished value£623,910
Supply and Distribution of Fresh Meat Products
Lot #5IDDSI MealsAwardedRenewalPublished value£271,683
Supply and Distribution of IDDSI Meals
Lot #6Patient MealsAwardedRenewalPublished value£1,506,879
Supply and Distribution of Patient Meals
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Ambient, Chilled & Frozen | 20% | 70% | 10% | |
| 2 · Dairy | 20% | 70% | 10% | |
| 3 · Fruit & Vegetables | 35% | 55% | 10% | |
| 4 · Fresh Meat | 40% | 50% | 10% | |
| 5 · IDDSI Meals | 35% | 55% | 10% | |
| 6 · Patient Meals | 35% | 55% | 10% |
- Price carries 50–70 points depending on the lot. Read the split per lot below.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 15 Jun 2028
- First published
- 9 Jun 2025, 16:06 BST
- Last source update
- 17 Nov 2025, 13:03 GMT
- Award evaluation window
- Submission end – 18 Aug 2025
- Authority reference
SUSU01- FTS notice number
2025/S 000-031040- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05458eFind a Tender- Contract terms summary
See ITT Documents
- Risks
See ITT Documents
How it was run
Official notice- Submission deadline
- 11 Jul 2025, 10:00 BST
- Clarification deadline
- 4 Jul 2025, 16:30 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
9 Jun 2025 → 17 Nov 2025 · 8 dates- Tender notice published9 Jun 2025, 16:06 BST
- Clarification questions by4 Jul 2025, 16:30 BST
- Submission deadline11 Jul 2025, 10:00 BST
- Award decision expected by18 Aug 2025, 23:59 BST
- Assessment summaries sent389 days ago23 Sept 2025, 00:00 BST
- Contract starts381 days ago1 Oct 2025, 00:00 BST
- Standstill ends378 days ago3 Oct 2025, 23:59 BST
- Latest notice published334 days ago17 Nov 2025, 13:03 GMT
Notice history
5 events · 3 releases on Find a Tender · since 9 Jun 2025- Tender notice published9 Jun 2025, 16:06 BSTUK4
- Contract award notice published24 Sept 2025, 12:30 BSTUK6
- Status changed to complete24 Sept 2025, 12:30 BST
- Contract signature expected6 Oct 2025, 23:59 BSTscheduled
- Contract details notice published17 Nov 2025, 13:03 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ambient, Chilled & Frozen1 award | |||
| BrakesLot 1 Ambient , Chilled and Frozen15 Oct 2025 – 14 Oct 2027 · up to 14 Oct 2028Extensions: 12 months | £3,222,426 | 23 Sept 2025 | Awarded |
| Lot 2 · Dairy1 award | |||
| Elite Fine Foods, FRESHWAYSjoint award15 Oct 2025 – 14 Oct 2027 · up to 14 Oct 2028Extensions: 12 months | £598,704 | 23 Sept 2025 | Awarded |
| Lot 3 · Fruit & Vegetables1 award | |||
| Fresh ConnectSMELot 3 Fresh Produce15 Oct 2025 – 14 Oct 2027 · up to 14 Oct 2028Extensions: 12 months | £574,704 | 23 Sept 2025 | Awarded |
| Lot 4 · Fresh Meat1 award | |||
| Middlesex Meat Company LtdSME15 Oct 2025 – 14 Oct 2027 · up to 14 Oct 2028Extensions: 12 months | £623,910 | 23 Sept 2025 | Awarded |
| Lot 5 · IDDSI Meals1 award | |||
| supplier not published | — | 3 Sept 2025 | Awarded |
| Lot 6 · Patient Meals1 award | |||
| supplier not published | — | 3 Sept 2025 | Awarded |
Contracts
Contract for the supply and distribution of Dairy products to Surrey and Sussex NHS Trust · Elite Fine Foods, FRESHWAYS
- Signed
- 31 Oct 2025
- Value
- £599,037
- Period
- 3 Nov 2025 – 2 Nov 2027 · up to 2 Nov 2028 with extensions
- Status
- active
- Extensions
- 12 months
No agreed KPIs: below 5million
Contract for the supply and distribution of Fresh Produce products to Surrey and Sussex NHS Trust · Fresh ConnectSME
- Signed
- 24 Oct 2025
- Value
- £574,704
- Period
- 3 Nov 2025 – 2 Nov 2027 · up to 2 Nov 2028 with extensions
- Status
- active
- Extensions
- 12 months
No agreed KPIs: below 5million threshold
Contract for the supply and distribution of Fresh Meat products to Surrey and Sussex NHS Trust · Middlesex Meat Company LtdSME
- Signed
- 23 Oct 2025
- Value
- £674,196
- Period
- 3 Nov 2025 – 2 Nov 2027 · up to 2 Nov 2028 with extensions
- Status
- active
- Extensions
- 12 months
No agreed KPIs: below 5million threshold
Contract for the supply and distribution of Ambient, Chilled and Frozen products to Surrey and Sussex NHS Trust · Brakes
- Signed
- 21 Oct 2025
- Value
- £3,096,702
- Period
- 3 Nov 2025 – 31 Oct 2027 · up to 1 Nov 2028 with extensions
- Status
- active
- Extensions
- 12 months
No agreed KPIs: Below threshold
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ambient, Chilled & Frozen | 4final-stage tenders · 5 at stage one | 0 | 0 | — |
| 2 · Dairy | 9final-stage tenders | 3 | 0 | — |
| 3 · Fruit & Vegetables | 7final-stage tenders | 3 | 0 | — |
| 4 · Fresh Meat | 9final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Avendra InternationalProcuring entityMain procurement lead
Bidders & participating suppliers
5 commercial parties on the notice- BrakesAwarded supplier
- Elite Fine Foods Awarded supplier
- Fresh ConnectAwarded supplier
- Fresh WaysAwarded supplier
- Middlesex Meat Company LtdAwarded supplier
Official documents & specifications (13)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Surrey and Sussex Tender Documents
- Bidding documents and specifications Appendix IT - Supplier Requirements
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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