Official UK procurement notice
Contract for the provision of WORKTRIBE SAAS Agreement to the University of Birmingham
Authority: THE UNIVERSITY OF BIRMINGHAM (Education)
What is being bought
Published requirement descriptionWorktribe is a market leading software-as-service research management platform for research management. The suite provides a range of capabilities in use by the institution The Research Management has been developed from the ground up to help academics and administrators manage research activity from initial project conception to bid preparation, approval, submission and post-award. The functionality includes; Costing and pricing, Document management, Approvals workflow, Ethics and peer reviews, Contracts management, Structured assessment and management of benefits and risks. These modules provide a cloud-based software platform for higher education research and curriculum management across the entire research project lifecycle. Worktribe is integrated into the institutions Oracle Fusion Cloud (HR/Finance/Payroll system and separately the data warehouse.
CPV: Miscellaneous software package and computer systems
The lotProcurement structure
single lot · no lot value publishedLot #1An end-to-end research lifecycle management consisting of the following: research…
An end-to-end research lifecycle management consisting of the following: research pre-award, post-award and contracts products. UoB receives external funding to carry out academic research projects A very large proportion of this is won through competitive bids to funders, through charities, government bodies and industrial organisations.
The process of submitting applications to funders, the receipt of award funding, tracking of the award through its lifecycle and invoicing of expenditure against the award is then carried out mainly by nominated staff.
The management overhead on staff across the university in application and awards management is very large, and the need for communication and collaboration within the university is critical.
In order to improve and streamline these processes as much as possible UoB has explored the market for Research Awards Management systems. These are systems that assist with "end-to-end" management of the awards process, from bid development through to project closure.
Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. In addition since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training. As such, The University has decided to extend the maintenance contract for 3 years.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Award procedure without prior publication of a call for competition
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded without competition
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Direct award (no call for competition)
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 1 Apr 2021, 15:55 BST
- Last source update
- 1 Apr 2021, 15:55 BST
- Authority reference
SC9082/21- FTS notice number
2021/S 000-006865- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02a242Find a Tender
- Why no open competition
- The procurement falls outside the scope of application of the directive
- Published justification
An end-to-end research lifecycle management consisting of the following: research pre-award, post-award and contracts products. UoB receives external funding to carry out academic research projects A very large proportion of this is won through competitive bids to funders, through charities, government bodies and industrial organisations.
The process of submitting applications to funders, the receipt of award funding, tracking of the award through its lifecycle and invoicing of expenditure against the award is then carried out mainly by nominated staff.
The management overhead on staff across the university in application and awards management is very large, and the need for communication and collaboration within the university is critical.
In order to improve and streamline these processes as much as possible UoB has explored the market for Research Awards Management systems. These are systems that assist with "end-to-end" management of the awards process, from bid development through to project closure.
Worktribe is a market-leading research management system. Through examination of the market and discussions with staff at other institutions, there appear to be few main options currently available for consideration. In addition since first procuring Worktribe the University has made a substantial investment in terms of integrations into the rest of the technical estate, working processes and staff training. As such, The University has decided to extend the maintenance contract for 3 years.
Publisher note: 01 August 2021 to 31 July 2022: £142,522.76 01 August 2022 to 31 July 2023: £149,648.90 01 August 2023 to 31 July 2024: £157,131.34
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastContracting authority & participating public bodies
Dispute resolution & review bodies
- The University of BirminghamReview body
Bidders & participating suppliers
1 commercial party on the notice- Worktribe LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.