Find a TenderClosedTender notice
Published 3 Aug 2026, 16:50 BST

Official UK procurement notice

Contract for the Provision of Cleaning Services & Staff to support Education Departments

Official notice

Authority: City & County of Swansea (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitableVCSE suitable
Published estimate£120,000≈ £60k / year · £144,000 inc. VAT
Submissions closed 25 Aug 2026
Contract term 2 yrsends 31 Oct 2028 · up to 31 Oct 2030 with extensions · starts 1 Nov 2026

What is being bought

Published requirement description

Swansea Council require a cleaning provider & staff to support various educational buildings in Swansea.

CPV: Office, school and office equipment cleaning services

The lotProcurement structure

single lot · value published
Lot #1Renewal 2 yrsSMEVCSEPublished value£120,000
Contract period: 1 Nov 2026 – 31 Oct 2028 (2 yrs) · up to 31 Oct 2030 with extensionsValue: £120,000 exc. VAT · £144,000 inc. VAT
Delivery: WalesEligibility: SME eligibleVCSE eligible
Extensions: Up to 24 months
Pre-qualification & selection criteria (PQQ)1
  • Condition of participation

    See Tender Documents

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 30%Price: 70%
Published sub-criteria (2)
  • Method Statement Questions: 30%
  • Pricing Schedule: 70%
Published award criteria (2)
  • Method Statement Questions
  • Pricing Schedule
Conditions of participation1
  • Condition of participation

    See Tender Documents

What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
3 Aug 2026, 16:50 BST
Last source update
3 Aug 2026, 16:50 BST
Authority reference
CCS/26/160
FTS notice number
2026/S 000-073378
Latest notice
Tender notice (UK4)
Classification (CPV)
Office, school and office equipment cleaning services
Delivery area
Wales (UKL18)
Official registry OCID
ocds-h6vhtk-06da62 Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredElectronic submission allowed
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
25 Aug 2026, 12:00 BST
Clarification deadline
18 Aug 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Register your company on the eTenderWales portal (this is only required once):

— Navigate to the portal: etenderwales.bravosolution.co.uk ↗

— Click the “Suppliers register here” link.

— Enter your correct business and user details.

— Note the username you chose and click “Save” when complete.

— You will shortly receive an e-mail with your unique password (please keep this secure).

— Agree to the terms and conditions and click “continue”.

  1. Express an interest in the project:

— Login to the portal with your username/password.

— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).

— Click on the relevant ITT to access the content.

— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.

— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).

— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.

  1. Responding to the invitation to tender:

— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).

— You can now use the “Messages” function to communicate with the buyer and seek any clarification.

— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the Bravo Solution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

— E-mail: [email protected]

— Phone: +44 8003684850

Timeline

3 Aug 2026 → 1 Nov 2026 · 4 dates
  1. Tender notice published84 days ago
    3 Aug 2026, 16:50 BST
  2. Clarification questions by69 days ago
    18 Aug 2026, 12:00 BST
  3. Submission deadline62 days ago
    25 Aug 2026, 12:00 BST
  4. Today
    27 Oct 2026
  5. Contract startsin 4 days
    1 Nov 2026

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    3 Aug 2026, 16:50 BST
    UK4

Contracting authority & participating public bodies

City & County of Swansea

Contracting authorityPublic authority - sub-central governmentWelsh devolved regulations apply GB-PPON: PYYD-8699-BJGD Civic Centre, Swansea, Wales, SA1 3SNContact name, email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender