Official UK procurement notice
Contract for the Provision of an Off-Site Storage Service
Authority: Police and Crime Commissioner for South Wales (Police & fire)
What is being bought3 lots · detail below
Published requirement descriptionThe Commissioner requires the Contractor to provide a secure off-site storage facility (the “Storage Facility”) whereby the Contractor shall ensure that storage adhere to the recommendations outlined in British Standard PD5454:2012 (or equivalent) which addresses issues relating to preservation, legal compliance, secure storage, retrieval and destruction.
- Recurrence: If there is a requirement for this ongoing service we will go out to tender again.
CPV: Storage and warehousing services
How this framework works
From the published notice- Places
- up to 3 suppliers · 1 bids received (0.3 per place) · 1 appointed
Lots and requirements (3)Procurement structure
3 lots · no lot values publishedThe Commissioner requires the Contractor to provide a secure off-site storage facility as described in the Tender documents.
Lot #1Major Crime archiving storage for South Wales PoliceAwardedRenewal
The Commissioner requires the Contractor to provide a secure off-site
storage facility (the “Storage Facility”)
Lot #2Evidence Management Unit storage for South Wales PoliceRenewal
Lot #3Disaster Recovery Storage Facility for South Wales Police, Gwent Police and Dyfed Powys PoliceRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- technical question: 30%
- price: 70%
Published award criteria (2)
- technical question: 30
- price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
- “Contract for the Provision of an Off-Site Storage Service” is a framework: the contest is a place on its panel, up to 3 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · If there is a requirement for this ongoing service we will go out to tender again.
- First published
- 20 Sept 2022, 13:57 BST
- Last source update
- 18 Jan 2023, 16:20 GMT
- Award evaluation window
- 21 Oct 2022 – …
- Authority reference
ITT 97059 File JCPS 0343- FTS notice number
2023/S 000-001594- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-036995Find a Tender
Publisher note: All tender documents are available on etenderwales:- https://etenderwales.bravosolution.co.uk/web/login.shtml Please search for itt_97059 (WA Ref:128264)
How it was run
Official noticeTender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk ↗
- Appointment period ends
- 21 Oct 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en, cy
- Bids opened
- 21 Oct 2022, 12:00 BST
Timeline
21 Oct 2022 → 18 Jan 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown21 Oct 2022, 12:00 BST
- Bids opened21 Oct 2022, 12:00 BST
- Notice published18 Jan 2023, 16:20 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete18 Jan 2023, 16:20 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 001594-2023-JCPS0343-1
- Signed
- 12 Jan 2023
- Value
- £2,556,984
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Major Crime archiving storage for South Wales Police | 1bids · 1 electronic | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High CourtReview body
Framework contractors & participating bidders
1 commercial party on the notice- Serco Group PLCFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria