Official UK procurement notice
Contract for the provision of a school holiday programme
Authority: South Staffordshire Council (Local council)·On behalf of: Staffordshire County Council
What is being bought
Published requirement descriptionSouth Staffordshire District Council ("SSDC") operates four Leisure Centres. SSDC has a wish to provide a holiday programme to young people. In recent years an operator on behalf of SSDC has ran holiday activity programmes from 2 of the 4 centres. The Council is keen to continue these programmes and potentially expand to the other 2 facilities where possible.
SSDC is now looking to test the market to ensure best value. As such, it is now looking to refresh and deliver an innovative and exciting new holiday programme. The programme will be delivered largely by utilising the dry side facilities however, some access to swimming pools can be arranged to accommodate activities. If pool(s) are used, then SSDCs adult/child ratios and NOP requirements must be observed.
SSDC are looking for Ofsted registered Providers who can offer an exciting and innovative range of extended enrichment activities and courses for children and young people to participate in a wide range of enrichment, physical activity, sport and learn new skills. Provision must be in each school holiday as listed:
- February Half Term (1 week)
- Easter Holidays (2 weeks)
- Whitsun (1 week)
- Summer Holidays (generally 6 weeks)
- October (1 week)
CPV: Children's holiday-camp services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£43,200
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Sept 2025, 14:18 BST
- Last source update
- 11 Feb 2026, 08:31 GMT
- Authority reference
IA3713- FTS notice number
2025/S 000-053952- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-059432Find a Tender
How it was run
Official notice- Submission deadline
- 9 Oct 2025, 12:00 BST
- Clarification deadline
- 2 Oct 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'. Please note Staffordshire County Council (SCC) are running this procurement on behalf of SSDC.
SCC e-tendering system Proactis: supplierlive.proactisp2p.com ↗
Suppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IATBC.
All bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function. Please do not contact the Buyer direct.
Timeline
4 Sept 2025 → 11 Feb 2026 · 5 dates- Tender notice published4 Sept 2025, 14:18 BST
- Clarification questions by390 days ago2 Oct 2025, 17:00 BST
- Submission deadline383 days ago9 Oct 2025, 12:00 BST
- Contract starts299 days ago1 Jan 2026
- Latest notice published258 days ago11 Feb 2026, 08:31 GMT
Notice history
5 events · 3 releases on Find a Tender · since 4 Sept 2025- Tender notice published4 Sept 2025, 14:18 BSTUK4
- Contract award notice published18 Nov 2025, 10:45 GMTUK6
- Status changed to complete18 Nov 2025, 10:45 GMT
- Contract signature expected15 Dec 2025, 23:59 GMTscheduled
- Contract details notice published11 Feb 2026, 08:31 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ASPIRE ACTIVE EDUCATION GROUP LIMITED1 Jan 2026 – 31 Dec 2027 · up to 31 Dec 2028Extensions: At the Authority's entire discretion, the term may be extended by 12 months on the same terms for such period in accordance with the contract. | £150,000 | 18 Nov 2025 | Awarded |
Contracts
Contract for the provision of a school holiday programme · ASPIRE ACTIVE EDUCATION GROUP LIMITED
- Signed
- 10 Feb 2026
- Value
- £150,000
- Period
- 11 Feb 2026 – 31 Dec 2027 · up to 31 Dec 2028 with extensions
- Status
- active
- Extensions
- At the Authority's entire discretion, the term may be extended by 12 months on the same terms for such period in accordance with the contract.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Staffordshire County CouncilProcuring entityRunning Procurement Process
Bidders & participating suppliers
1 commercial party on the notice- ASPIRE ACTIVE EDUCATION GROUP LIMITEDAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender