Find a Tender
complete
Official procurement procedure
Contract for the extension of existing access control security system to incorporate medicine storage cabinets
Repair and maintenance services of security equipment
Surveillance and security systems and devices
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Royal United Hospitals Bath NHS Foundation Trust: "Contract for the extension of existing access control security system to incorporate medicine storage cabinets". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Royal United Hospitals Bath NHS Foundation Trust | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Royal United Hospitals Bath NHS Foundation Trust
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Royal United Hospitals Bath NHS Foundation Trust. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
1.5Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 8 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityRoyal United Hospitals Bath NHS Foundation Trust | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published22 Dec 2023, 15:27 GMT | Last source update22 Dec 2023, 15:27 GMT | Recurring procurementNot published |
ClassificationRepair and maintenance services of security equipment, Surveillance and security systems and devices | ||
Delivery area | ||
OCIDocds-h6vhtk-0429aa | ||
What is being bought
Contract to extend existing access control security system to medicine storage cabinets
What changed
From the official release history
- Status changed to complete
22 Dec 2023, 15:27 GMT - Official notice release published
22 Dec 2023, 15:27 GMT - Buyer information updated
22 Dec 2023, 15:27 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedStatus not publishedPublished valueNot publishedA direct award to Tollgate Security Ltd to extend the existing access control security system to include medicine storage cabinets across the hospital.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
22 Dec 2023, 15:27 GMT - Award active
Not published · Not published - Contract active
Signed 22 Dec 2023, 00:00 GMT · £198,982
Commercial outcome and competition
Awards Tollgate Security Limited Not published · Not published · active |
Contracts Contract £198,982 · signed 22 Dec 2023, 00:00 GMT · active |
Bid statisticsNo aggregate bid statistics published |
Buyer and organisations in this procedure
Royal United Hospitals Bath NHS Foundation Trust
Contracting authority GB-FTS-81718Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published
Planning and rationale
Planning budgetNot published |
No-engagement rationaleNot published |
Procedure rationaleThe Royal United Hospital Foundation Trust (referred to in this notice as RUH) intends to award a contract under Regulation 32 (2) (b) (ii) " Absence of competition for technical reasons" to Tollgate Security Limited, to extend the hospital's existing door access control security system to the hospital's medicine storage cabinets.<br/><br/>The contract will specify the installation of an e-lock to nominated medicine storage cabinets, within the hospital setting, which will be integrated with the door access control system, utilising existing IT infrastructure. Hospital employees currently access the door security system by "tapping" their identity badges, which are pre-programmed with access to permitted areas. The access data generated by the system is monitored, updated and reported and provides an audit trail to the RUH Security Team. The extension of this system to the medicine storage cabinets will enable access data to be managed and reported in the same way, as part of the Security Team's remit.<br/><br/>The installation of this system will satisfy legislation surrounding controlled medicines in the UK, which state specific requirements which the RUH needs to meet. These include, but are not limited to: <br/>• systems for recording concerns (including complaints) relating to the safe management or use of controlled drugs, (The Controlled Drugs (supervision of management and use) regulations 2013)<br/>• Storage requirements and record keeping <br/>• The storage environment of controlled drugs <br/>• Staff access to controlled drugs <br/><br/>In addition, the ability to pre-programme employee ID cards with quick access to the medicine cabinets will significantly reduce the time spent by employees locating traditional keys for the cupboard locks.<br/><br/>Tollgate Security Ltd is the RUH incumbent supplier for the Provision of CCTV and Access Control Maintenance, Remedial Works and Upgrades. The RUH intends to direct award this contract to Tollgate for the following technical reasons:<br/><br/>i) The e-locks, integrated into the access control system, must be purchased, installed and maintained by the same security organisation to ensure that warranties, liabilities and performance responsibilities of the new system are transparent and cannot be disputed.<br/>ii) The hospital would increase its risk in terms of both performance and liability if it employed two separate suppliers to manage and maintain its security systems. <br/>iii) The system must be integrated to enable the Security Team to access data from the medicine cabinets via the IT infrastructure and report in the same way as they report door access.<br/>iv) Tollgate are regularly present on the RUH site, maintaining the existing system. They would maintain the locks during the same visits, providing a less disruptive service to the wards and therefore patients, rather than having two separate organisations present on site, maintaining two different systems.<br/>As a result of a review of the reasons outlined above, RUH considers the direct award of this contract to Tollgate Security Ltd is the only reasonable solution as it mitigates the risk of a detrimental effect of having more than one security supplier managing and maintaining the access control system <br/><br/>RUH will observe a 10 day standstill period from the date of this notice before entering into a contract with Tollgate Security Ltd. |