Official UK procurement notice
Collection and reprocessing of Cardboard
Authority: City & County of Swansea (Local council)
Sectors: Cleaning & Environmental Services (90) Delivery: Wales (UKL18)
Published estimate£1,183,000≈ £592k / year · £1,419,600 inc. VAT2.6% above published estimate
Submissions closed 26 Jun 2026awarded 18 Aug 2026
Awarded to PW Commercial Co.Ltd
Contract term 2 yrsends 1 Aug 2028 · up to 1 Aug 2033 with extensions · starts 1 Aug 2026
What is being bought
Published requirement descriptionSwansea Council is seeking to procure services for the collection and reprocessing of baled cardboard collected via the Household Waste Recycling Centres (HWRC’s) and commercial collections.In 2023/24 the council collected around 2,600 tonnes of cardboard boxes from businesses throughout the county. The cardboard is baled and stored prior to collection by the re-processor. However, the Council cannot guarantee the quantity to be collected, and it is intended as a guide only and no warranty is given that such tonnages stated will be achieved or available during the contract period
- No preliminary market engagement: Market knowledge is widely understood due to previous contracts.
CPV: Refuse recycling services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,183,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality Evaluation: 46%
- Price: 54%
Published award criteria (2)
- Price: Price to be based on the Lets Recycle monthly price indexation mechanism, plus/minus adjustments documented on the Pricing Schedule. Price to be calculated based on 15% moisture level. 51% Floor Price 3%
- Quality Evaluation: Method Statement 1 - Service Delivery 5% Method Statement 2 - Contract Monitoring & Communication 5% Method Statement 3 - Contingency Plan 5% Method Statement 4 - Contamination 3% Method Statement 5 - Maximum moisture acceptance limit with no impact to the cost of the load What is your maximum moisture acceptance limit with no impact to the cost of the load? 4% Method Statement 6 - Maximum Moisture Acceptance limit What is your maximum moisture acceptance limit without the load being rejected even if there is a impact to the cost of the load 4% Method Statement 7 - Additional Cost Per Tonne The downgrade or charging mechanism used for a load with a moisture content of 20.0% Please show us the calculation on the income/payment for a load with a moisture content of 20%. 10% Method Statement 8 - State guaranteed Recycling Rate offered under the contract, provide a full breakdown on how the recycling rate offered has been arrived at. 10%
What this means for your bid
- Price carries 54 of 100 points: a 10% discount moves about 5.4 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 19 May 2026, 11:56 BST
- Last source update
- 24 Sept 2026, 11:21 BST
- Award evaluation window
- Submission end – 3 Jul 2026
- Authority reference
CCS/25/440- FTS notice number
2026/S 000-045692- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-069bc2Find a Tender
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 26 Jun 2026, 12:00 BST
- Clarification deadline
- 19 Jun 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en, cy
Detailed submission instructions & authority contactsFrom official release
Timeline
19 May 2026 → 24 Sept 2026 · 8 dates- Tender notice published150 days ago19 May 2026, 11:56 BST
- Clarification questions by119 days ago19 Jun 2026, 12:00 BST
- Submission deadline112 days ago26 Jun 2026, 12:00 BST
- Award decision expected by105 days ago3 Jul 2026, 23:59 BST
- Contract starts77 days ago1 Aug 2026, 00:00 BST
- Assessment summaries sent60 days ago18 Aug 2026, 00:00 BST
- Standstill ends50 days ago27 Aug 2026, 23:59 BST
- Latest notice published22 days ago24 Sept 2026, 11:21 BST
Notice history
5 events · 3 releases on Find a Tender · since 19 May 2026- Tender notice published19 May 2026, 11:56 BSTUK4
- Contract award notice published18 Aug 2026, 11:51 BSTUK6
- Status changed to complete18 Aug 2026, 11:51 BST
- Contract signature expected1 Sept 2026, 23:59 BSTscheduled
- Contract details notice published24 Sept 2026, 11:21 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,213,3331 award exc. VAT
Bids received 44 from SMEs
Contracts signed 1latest 1 Sept 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| PW Commercial Co.LtdSMEContract for the Collection and Reprocessing of Baled Cardboard 1 Sept 2026 – 1 Sept 2028 · up to 1 Sept 2033Extensions: Up to 60 month extension | £1,213,333 | 18 Aug 2026 | Awarded |
Contracts
CONTRACT FOR THE COLLECTION AND REPROCESS OF BALED CARDBOARD · PW Commercial Co.LtdSME
- Signed
- 1 Sept 2026
- Value
- £1,213,333
- Period
- 1 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2032 with extensions
- Status
- active
- Extensions
- Up to 60 month extension.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4final-stage tenders | 4 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- PW Commercial Co Ltd t/a PrintwasteAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender