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Published 17 Sept 2026, 11:34 BST
Official UK Procurement Procedure

Contract for Execution of the Grand Theatre Chiller Replacement

Official notice
Authority:City & County of Swansea(Local Council)
works
Below threshold - open competition
Below threshold
SME suitable
VCSE suitable
Published estimate
£300,000
Contract value exc. VAT
Submission deadline
15 Oct 2026, 12:00 BST
27d 23h leftTypical competition: 4 bidsThis authority · all categories · 24 months · n=86 bid reports
Clarification Cut-Off
8 Oct 2026, 12:00 BST
Tender enquiry deadline · 1 lot
Contract duration
5 months
Starts 30 Oct 2026, 00:00 GMT

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: City & County of Swansea: "Contract for Execution of the Grand Theatre Chiller Replacement". Published status: active. Published value: £300,000. 1 published lot. Recorded submission deadline: 15 Oct 2026, 12:00 BST. Published submission portal: etenderwales.bravosolution.co.uk.

Official Requirement Description:

The works feature the installation of a chiller package (2 modules) at roof level of the Grand Theatre, Swansea. The installation shall be split over several floors within the building. Upper Roof Level Second Floor First Floor Installation of chiller and associated services Replacement of AHU cooling coil pipework and valve arrangements Installation of buffer vessel, pumps etc.

Lots and requirements (1)

Procurement Structure
Published by the contracting authority
  • Lot #1
    Lot 1
    active
    Published value£300,000
    The source published no individual title or description for this lot.
    Contract period:
    30 Oct 2026 — 31 Mar 2027 (5 mo)
    Eligibility:
    SME eligible
    VCSE eligible
    Turnover benchmark:
    ~£600,000/yr
    Pre-Qualification & Selection Criteria (PQQ)
    • PQQ
      see tender documentation
    • PQQ
      see tender documentation

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Evaluation weighting
Quality: 40
Price: 160
Published as relative weights, not percentage points.
Published sub-criteria
  • Technical Capability — 4
  • Project Specifics — 5
  • Stakeholder Engagement — 3
  • Supply Chain/ Sub-Contractor Management — 2
  • CDM Regulations 2015 — 6
  • Technical Capability — 4
  • Project Specifics — 5
  • Stakeholder Engagement — 3
  • Supply Chain/ Sub-Contractor Management — 2
  • CDM Regulations 2015 — 6
  • Price — 80
  • Price — 80
Published terms
Contract duration5 months
Selection criteria are also published on 1 lot — see the lot list above.

Competition analysis · published record, not a forecast of who will bid

How City & County of Swansea buys Plumbing and sanitary works (CPV 4533) — and who usually turns up

City & County of Swansea’s own published record, next to the Wales (Cymru) market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: sector page →

1

How the contest usually goes

Left: this authority. Right: the market where the work is delivered. Bids and award-vs-estimate pairs are per lot, from contested contracts only — direct awards report one bid by definition and are left out. Empty means nothing was published, not filled in from elsewhere.

This authority

City & County of Swansea

contract notices in 36 months: 7 in CPV 4533 · 88 in division 45 (3 direct) · 220 in all categories (6 direct)

Bids per lot2division 45 · 36m · n=5 lots
Single-bid lots20%division 45 · 36m · n=5 lots
Award vs estimate7% belowCPV 4533 · 36m · n=4 pairs
Deadline → award34ddivision 45 · 36m · n=14 notices
Notice updates3all categories · 24m · n=334 notices
Awarded without competition0%CPV 4533 · 36m · n=7 notices
Bids per lot robust · n=5
  • 1 bid 20%
  • 2–3 60%
  • 4–6 20%
  • 7+ 0%

Median 2 · 5 lots on 5 contested notices · division 45.

Winning award vs estimate moderate · n=4
  • Below estimate 50%
  • Within ±2% 25%
  • Above estimate 25%

4 lot pairs · CPV 4533.

The market · delivery region

Wales (Cymru) · Plumbing and sanitary works (CPV 4533)

contract notices delivered in Wales (Cymru) in 36 months: 52 in CPV 4533 (52 contested) · 811 in division 45 (784 contested)

Bids per lot4CPV 4533 · 36m · n=29 lots
Single-bid lots3%CPV 4533 · 36m · n=29 lots
Award vs estimate2% belowCPV 4533 · 36m · n=21 pairs
Deadline → award40dCPV 4533 · 36m · n=8 notices
SME bidders87%CPV 4533 · 36m · n=14 lots
Winners based in the region80%CPV 4533 · 36m · n=30 awards
Bids per lot robust · n=29
  • 1 bid 3%
  • 2–3 38%
  • 4–6 31%
  • 7+ 28%

Median 4 · 29 lots on 15 contested notices · CPV 4533.

Winning award vs estimate robust · n=21
  • Below estimate 48%
  • Within ±2% 24%
  • Above estimate 29%

21 lot pairs · CPV 4533.

moderate · n=4 Awards in City & County of Swansea (CPV 4533, n=4 pairs) land a median 7% below. Too few pairs to turn into a pound figure with any confidence — read the percentage as a rough direction, not this notice’s estimate converted.

Method and what to read with care
  • Two columns, no blending. The authority column walks its own record only: notices in the 4-digit class, then the 2-digit division, then all categories (36 months, per lot, contested only), and as a last resort its 24-month row across all categories (per notice, every route). The market column is the notice’s primary delivery ITL1 × the same class, then division (36 months). Nothing is filled from the UK-wide class; an empty tile means the source published nothing usable.
  • Per lot, contested only. Find a Tender publishes bid counts per lot; a seven-lot tender is seven contests. Procedures awarded without competition (limited / direct) are excluded from bids, price pairs and decision days — they report one bid by definition. Frameworks and DPS are a separate population from contracts (6–7 bids per lot against 2–4) and only the notice’s own kind is shown.
  • Coverage. Roughly 40 % of notices publish a bid count; about half publish an ITL1 delivery location, so the market column reads the authority’s registered region when the notice has none (labelled). Award-vs-estimate pairs need a lot estimate, one active award on the lot, one canonical supplier and a gap under 60 %; about 30 % of pairs are exact matches (the buyer published the award at the estimate). n is on every figure; below 3 the tile is muted, never hidden.
  • Pounds. The expected award applies the authority’s median movement (or the region’s, when the authority has fewer than 3 pairs) to this notice’s estimate; the middle half uses the region’s quartiles. A multi-lot notice publishes an envelope, so the movement is applied per lot, never to the total. A benchmark, not a recommended price.
  • “Match” and “relevance” are model scores from the nightly matcher, not published facts. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.

Procedure terms & legal framework

Procedure methodBelow threshold - open competitionLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categoryworks
Notice statusOpen for tenderProcurement thresholdSub-thresholdRegulatory regimeStandard commercial regime
Commercial structureStand-alone contract (No framework)Competition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementNo (One-off requirement)First published17 Sept 2026, 11:34 BSTLast source update17 Sept 2026, 11:34 BST
Classification (CPV)Construction work, Electrical installation work, Electrical wiring and fitting work, Installation work of cooling equipment, Installation work of refrigeration equipment, Mechanical installations
Delivery area
Wales (UKL18)
Official Registry OCIDocds-h6vhtk-077431

How to participate & submission route

Official notice
Submit via Jaggaer
Authorized E-Sourcing Portal
Supplier login required
Online submission allowed
Open official portal workspace ↗
Access & Registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Expression of interest (EOI)—Tender submission deadline
15 Oct 2026, 12:00 BST
Clarification deadline
8 Oct 2026, 12:00 BST
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesEnglish (en)
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
If you are interested in submitting a bid, please download the tender docs from etenderwales.bravosolution.co.uk/ . Please search using ITT - 127438. . Register your company on the eTenderWales portal (this is only required once): — Navigate to the portal: — Click the “Suppliers register here” link. — Enter your correct business and user details. — Note the username you chose and click “Save” when complete. — You will shortly receive an e-mail with your unique password (please keep this secure). — Agree to the terms and conditions and click “continue”. 2. Express an interest in the project: — Login to the portal with your username/password. — Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier). — Click on the relevant ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only). — Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box. 3. Responding to the invitation to tender: — You can now choose to “Reply” or “Reject” (please give a reason if rejecting). — You can now use the “Messages” function to communicate with the buyer and seek any clarification. — Note the deadline for completion, then follow the onscreen instructions to complete the ITT. — There may be a mixture of online and offline actions for you to perform (there is detailed online help available). If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on: — E-mail: [email protected] — Phone: +44 8003684850
Timeline
  1. Procedure published
    17 Sept 2026, 11:34 BST
  2. Clarification deadline
    8 Oct 2026, 12:00 BST
  3. Submission deadline
    15 Oct 2026, 12:00 BST

Commercial outcome and contract awards

Awards (0)No award published
Contracts (0)No contract published
Bid statisticsNo aggregate bid statistics published
Notice history
1 lines · 1 source events
  1. Official notice release published
    17 Sept 2026, 11:34 BST

Contracting authority & participating public bodies

City & County of Swansea

Contracting authority
Local Council
GB-PPON-PYYD-8699-BJGD
View buyer profile →

Official Documents & Specifications (2)

Official links; attachments are not copied