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Official procurement procedure

Contract for a Digital Site File Application

Document management software package
North East (UKC22)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: The Newcastle Upon Tyne Hospitals NHS Foundation Trust: "Contract for a Digital Site File Application". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityThe Newcastle Upon Tyne Hospitals NHS Foundation TrustScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: The Newcastle Upon Tyne Hospitals NHS Foundation Trust
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for The Newcastle Upon Tyne Hospitals NHS Foundation Trust. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
2.3Bids / Report
55.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 9 active published awards; 9 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityThe Newcastle Upon Tyne Hospitals NHS Foundation Trust
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published19 Aug 2024, 14:38 BST
Last source update19 Aug 2024, 14:38 BST
Recurring procurementNot published
ClassificationDocument management software package
Delivery area
North East (UKC22)
OCIDocds-h6vhtk-0408fd
What is being bought
The Clinical Research Directorate of the Newcastle upon Tyne NHS Foundation Trust currently maintains a large number of paper site files relating to study governance. Each site file contains documents such as study protocols, ethics regulatory approvals, delegation logs, training logs, consent forms and email correspondence. Each study will have between three and ten large lever arch site files and there are currently 1,400 studies in progress.<br/><br/>The Trust is to implement a fully electronic site file for each new study going forward and brings with it numerous benefits.
What changed
From the official release history
  1. Status changed to complete
    19 Aug 2024, 14:38 BST
  2. Official notice release published
    19 Aug 2024, 14:38 BST
  3. Submission deadline changed to published date
    19 Aug 2024, 14:38 BST
  4. Status changed to active
    9 Oct 2023, 13:38 BST
  5. Official notice release published
    9 Oct 2023, 13:38 BST
  6. Submission deadline changed to 10 Nov 2023, 17:00 GMT
    9 Oct 2023, 13:38 BST
  7. Buyer information updated
    9 Oct 2023, 13:38 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    The Clinical Research Directorate of the Newcastle upon Tyne NHS Foundation Trust currently maintains a large number of paper site files relating to study governance. Each site file contains documents such as study protocols, ethics regulatory approvals, delegation logs, training logs, consent forms and email correspondence. Each study will have between three and ten large lever arch site files and there are currently 1,400 studies in progress.<br/><br/>The Trust is to implement a fully electronic site file for each new study going forward and brings with it numerous benefits.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    19 Aug 2024, 14:38 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 15 Aug 2024, 00:00 BST · £581,770
Commercial outcome and competition
Awards
Florence Healthcare
Not published · Not published · active
Contracts
Contract
£581,770 · signed 15 Aug 2024, 00:00 BST · active
Bid statistics
bids: 7 (lot 1)
electronicBids: 7 (lot 1)
Buyer and organisations in this procedure

The Newcastle Upon Tyne Hospitals NHS Foundation Trust

Contracting authority GB-FTS-79644
View buyer profile

  • The Newcastle Upon Tyne Hospitals NHS Foundation Trust
    buyer
    mediationBody

    Freeman Hospital, Freeman Road, High Heaton, Newcastle-upon-Tyne, UKC22,  NE7 7DN
    ewan.bond@nhs.net
    +44 1912137983

  • Florence Healthcare
    supplier

    600 Peachtree St NE Suite 920, Atlanta, GA, Atlanta, US, 30308
    +00 9954049041915

  • The Newcastle Upon Tyne Hospitals NHS Foundation Trust
    reviewBody

    Regent Point, NEWCASTLE UPON TYNE, NE7 7DN
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published