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Published 20 Oct 2021, 15:05 BST

Official UK procurement notice

Contract Award - Supply and Distribution of Frozen Meat

Official notice

Authority: Cyngor Gwynedd Council (Local council)

Framework agreement5 lotsGoodsOpen procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UKWales (UKL12)
Framework ceiling (notional)£800,000total for 5 lots · framework ceiling, not attributable revenue
Submissions closed 22 Nov 2021awarded 15 Dec 2021
Lots 5see the lot list below
Framework period 1 yr 3 moends 31 Mar 2023 · extension options published · starts 10 Jan 2022

What is being bought5 lots · detail below

Published requirement description

This tender is to establish a contract(s) for the supply and distribution of frozen meat to Gwynedd Schools, Residential Homes and Leisure Centres.

Contract Overview

  • The successful provider(s) will be required to supply and delivery frozen meat to approximately 120 sites across Gwynedd.
  • The contract will be split into 5 geographical areas (lots), with potential providers able to bid for one or all of these lots.
  • The estimated annual value of these contracts is 400,000 GBP.
  • This will be a one year contract with the option of a one-year extension.
  • Suppliers will be expected to comply with UK food safety and quality standards and look to establish a sustainable supply chain.
  • Recurrence: 1/11/23

CPV: Animal products, meat and meat products

How this framework works

From the published notice
Bids received
3 bids on the busiest of 5 lots · 1 suppliers appointed
Framework period
1 yr 3 mo from 10 Jan 2022

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1Supply and Distribution of Frozen Meat - Centred on Bangor and BethesdaAwardedRenewal 1 yr 3 mo
Contract period: 10 Jan 2022 – 31 Mar 2023 (1 yr 3 mo)
Delivery: UK, Wales
Extensions: 1 year extensionVariant bids: not allowed
15100000 Animal products, meat and meat products
Lot #2Supply and Distribution of Frozen Meat - Centred on Caernarfon and PenygroesAwardedRenewal 1 yr 3 mo
Contract period: 10 Jan 2022 – 31 Mar 2023 (1 yr 3 mo)
Delivery: UK, Wales
Extensions: 1 year extensionVariant bids: not allowed
15100000 Animal products, meat and meat products
Lot #3Supply and Distribution of Frozen Meat - Centred on Porthmadog and PwllheliAwardedRenewal 1 yr 3 mo
Contract period: 10 Jan 2022 – 31 Mar 2023 (1 yr 3 mo)
Delivery: UK, Wales
Extensions: 1 year ewxtensionVariant bids: not allowed
15100000 Animal products, meat and meat products
Lot #4Supply and Distribution of Frozen Meat - Centred on Dolgellau and TywynAwardedRenewal 1 yr 3 mo
Contract period: 10 Jan 2022 – 31 Mar 2023 (1 yr 3 mo)
Delivery: UK, Wales
Extensions: 1 year extensionVariant bids: not allowed
15100000 Animal products, meat and meat products
Lot #5Supply and Distribution of Frozen Meat - Centred on Harlech, Blaenau Ffestiniog and BalaAwardedRenewal 1 yr 3 mo
Contract period: 10 Jan 2022 – 31 Mar 2023 (1 yr 3 mo)
Delivery: UK, Wales
Extensions: 1 year extensionVariant bids: not allowed
15100000 Animal products, meat and meat products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 40%Price: 60%
Published award criteria (2)
  • Quality: 40
  • Price: 60
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Contract Award - Supply and Distribution of Frozen Meat” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · 1/11/23
First published
20 Oct 2021, 15:05 BST
Last source update
4 Jan 2022, 10:55 GMT
Award evaluation window
22 Nov 2021 – …
FTS notice number
2022/S 000-000042
Classification (CPV)
Animal products, meat and meat products
Delivery area
UKWales (UKL12)
Official registry OCID
ocds-h6vhtk-02ee0c Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

Publisher note: (WA Ref:117018)

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on Sell2Wales
Supplier login requiredLanguage: EN, CY
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail

Tender documents are also served through a separate tool: https://etenderwales.bravosolution.co.uk/web/login.shtml ↗

Appointment period ends
22 Nov 2021, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en, cy
Bid validity
90 days from the deadline
Bids opened
22 Nov 2021, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

etenderwales.bravosolution.co.uk/web/login.shtml ↗

Timeline

22 Nov 2021 → 10 Jan 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    22 Nov 2021, 12:00 GMT
  2. Bids opened
    22 Nov 2021, 12:00 GMT
  3. Notice published
    4 Jan 2022, 10:55 GMT
  4. Contract starts
    10 Jan 2022

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Jan 2022, 10:55 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 32 from SMEs · busiest of 5 lots
Contracts signed 5latest 15 Dec 2021

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Supply and Distribution of Frozen Meat - Centred on Bangor and Bethesda

    Signed
    15 Dec 2021
    Value
    £80,000
    Period
    … – 31 Mar 2023
    Status
    active

  • Supply and Distribution of Frozen Meat - Centred on Caernarfon and Penygroes

    Signed
    15 Dec 2021
    Value
    £270,000
    Period
    … – 31 Mar 2023
    Status
    active

  • Supply and Distribution of Frozen Meat - Centred on Porthmadog and Pwllheli

    Signed
    15 Dec 2021
    Value
    £195,000
    Period
    … – 31 Mar 2023
    Status
    active

  • Supply and Distribution of Frozen Meat - Centred on Dolgellau and Tywyn

    Signed
    15 Dec 2021
    Value
    £65,000
    Period
    … – 31 Mar 2023
    Status
    active

  • Supply and Distribution of Frozen Meat - Centred on Harlech, Blaenau Ffestiniog and Bala

    Signed
    15 Dec 2021
    Value
    £116,000
    Period
    … – 31 Mar 2023
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Supply and Distribution of Frozen Meat - Centred on Bangor and Bethesda3bids · 3 electronic · 3 from abroad2——
2 · Supply and Distribution of Frozen Meat - Centred on Caernarfon and Penygroes3bids · 3 electronic · 3 from abroad2——
3 · Supply and Distribution of Frozen Meat - Centred on Porthmadog and Pwllheli3bids · 3 electronic · 3 from abroad2——
4 · Supply and Distribution of Frozen Meat - Centred on Dolgellau and Tywyn3bids · 3 electronic · 3 from abroad2——
5 · Supply and Distribution of Frozen Meat - Centred on Harlech, Blaenau Ffestiniog and Bala3bids · 3 electronic · 3 from abroad2——

Contracting authority & participating public bodies

Cyngor Gwynedd Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street, Caernarfon, Wales, LL55 1SHContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High CourtReview body LondonContact phone

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.