Official UK procurement notice
Construction Consultancy Framework · UK public procurement notice
Authority: University of Southampton (Charity / VCSE)·Consortium: 2 public authorities
What is being bought2 lots · detail below
Published requirement descriptionThe University of Southampton is establishing non-exclusive Framework Agreements with professional consultants to support the University in the delivery of minor capital, refurbishment and maintenance projects valued up to £5m (net construction cost). Individual project construction costs are anticipated to range in value up to £5m and will include infrastructure maintenance and upgrades, refurbishments, demolition, and some limited new build projects.
The Framework consists of 2 (two) Lots.
Lot 1: Project Management and Building Surveying for Minor Projects
Lot 2: Architectural Design for Minor Projects
- Recurrence: At the discretion of the University this Framework may get renewed with or without modification at the end of the duration of the Framework or earliest if terminated sooner.
CPV: Advisory architectural services · Approval plans, working drawings and specifications · Architectural and building-surveying services · Architectural services for building extensions · Architectural services for buildings · Architectural, construction, engineering and inspection services · Building consultancy services · Building services consultancy services · Calculation of costs, monitoring of costs · Construction consultancy services · Construction economics services · Construction management services · +9 more
How this framework works
From the published notice- Places
- up to 10 suppliers · 9 bids on the busiest of 2 lots (0.9 per place) · 10 appointed (full)
Lots and requirements (2)Procurement structure
2 lots · all with a published value · win at most 1 of them · same evaluation weights on every lotLot #1Project Management and Building Surveying for Minor ProjectsAwardedRenewalPublished value£4,000,000
This Lot covers the provision of the following services as either core to the requirement or supplementary services:
(i) project management;
(ii) building surveying;
(iii) architectural design;
(iv) space planning and interior design;
(v) Principal Designer role;
(vi) quantity surveying;
(vii) decant and move management.
The Consultant is responsible for the coordination and management of the project, its timescales and activities and to act as the coordinating lead consultant and contract administrator. Quantity surveying, architectural design, Approved Inspector services, space planning and interior design, decant and move management services are also required if instructed by the University; as is the provision of professional building surveying advice including the completion of condition surveys. The Consultant will be required to manage any sub-consultants appointed to deliver the project, as well as to manage other consultants appointed by the University to the Project Team.
Lot #2Architectural Design for Minor ProjectsAwardedRenewalPublished value£1,500,000
This Lot covers the provision of the following services as core to the provision or supplementary and or standalone services:
(i) architectural design;
(ii) space planning;
(iii) interior design;
(iv) Principal Designer role;
(v) project management.
The Contractor is expected to provide all services expected of a competent Architect including but not limited to:
Design, develop and document all architectural elements via drawings, models, schedules and specifications, including advising on quality control during contract; act as lead designer in the development of co-ordinated design work with other consultants to successfully complete the Project.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 70%
- Cost: 30%
Published award criteria (2)
- Quality: 70%
- Cost: 30%
- Suitability
The University will undertake a financial assessment of each Potential Supplier to establish the business risk, which would result if the Service Provider were to go out of business during the life of the Framework, or have inadequate financial resources to perform the contract.
Where justified, the University reserves the right to eliminate any Potential Supplier whose current financial capacity would pose an unacceptable risk to business and/or public money.
The University will evaluate business risk using the following objective criteria:
- Using the Business Risk Score, the University will evaluate whether your organisation and every organisation that is being relied on to meet this procurement, demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract, or have inadequate financial resources to perform the contract.
- The University reserves the right to request provision of further assurances such as a parent company/bank guarantee or performance bonds where a Potential Supplier demonstrates a risk to the University and/or public money if they were to go out of business during the life of the contract, or have inadequate financial resources to perform the Contract
- When justified, the University reserves the right to exclude from a procurement, any Potential Supplier whose current financial capacity would pose an unacceptable risk to the University and/or public money.
Business Risk Report
The Univ…
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- “Construction Consultancy Framework” is a framework: the contest is a place on its panel, up to 10 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · At the discretion of the University this Framework may get renewed with or without modification at the end of the duration of the Framework or earliest if terminated sooner.
- First published
- 12 Apr 2022, 15:50 BST
- Last source update
- 20 Apr 2023, 13:28 BST
- Authority reference
2021UoS-0396- FTS notice number
2023/S 000-011354- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-032cccFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: The University expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this notice and make whatever changes it may see fit to the content and structure of the tendering competition. Potential Suppliers have the opportunity to bid for all or any combination of the 2 Lots. Appointment will only be for 1 lot as preference indicated during ITT Stage. The method of Call-Off from the Framework Agreement is detailed in the contract documents. The University is utilising an electronic tendering tool (InTend: https://intendhost.co.uk/universityofsouthampton) to manage this procurement and to communicate with all applicant Providers. All documentation in relation to this tender can be downloaded from the In-Tend portal. As a user of the electronic tender tool you will have access to all information in relation to this specific Tender event. It is your responsibility to access the system on a regular basis to ensure you have sight of all relevant information. There will be no hard copy documents issued to organisations and all communications with the University including the SQ and ITT response will be conducted via the In-Tend portal. If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation. Once you have logged in as a supplier: click on 'Tenders'; locate the relevant project; and click 'View Details'. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking 'Express Interest'. Potential Suppliers are advised that formal expressions of interest in the project must be by way of completion and return of the relevant documents via the In-Tend portal. Further instructions for the submission of responses are below: To submit your return: 1. Log in 2. Click 'Tenders' 3. Locate the relevant project 4. View details 5. Click on the tab relating to the relevant project stage (e.g. 'Invitation to Tender') 6. Click on the 'Attach Documents' button and upload your return. 7. Check ALL your response documents are uploaded and displayed in the 'My Tender Return' panel. The system will only permit your organisation to make one return. 8. Click the red 'Submit Return' button. Please note, to preserve the integrity of the tendering procedure, all queries must be made via the correspondence function within the In-Tend portal. Potential Suppliers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of responses and participation in this and all future stages of this procurement. Under no circumstances will the University be liable for any costs or expenses borne by bidders or any of their supply chain, partners or advisers in this procurement process. The University is not liable for any costs in the event of the cancellation of this procurement process. Potential Suppliers are advised to read and observe the Pre-Qualification instructions and documentation requirements (File 2) section 5. Mistakes cannot be later rectified.
How it was run
Official notice- Appointment period ends
- 17 May 2022, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
Timeline
17 May 2022 → 20 Apr 2023 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown17 May 2022, 12:00 BST
- Invitations to tender expected20 Jun 2022, 00:00 BST
- Notice published20 Apr 2023, 13:28 BST
Notice history
3 events · 3 releases on Find a Tender · since 11 May 2022- Deadline moved to 17 May 2022, 12:00 BST11 May 2022, 09:18 BST+4 days · was 13 May 2022, 12:00 BST
- Status changed to complete20 Apr 2023, 13:28 BST
- Buyer details updated20 Apr 2023, 13:28 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineIV.2.2. | 13 May 2022 | 17 May 2022 | +4 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast10 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 5 of these contracts carry the same published figure, £4,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Contract 011354-2023-10
- Signed
- 12 Apr 2023
- Value
- £1,500,000
- Status
- active
Contract 011354-2023-6
- Signed
- 12 Apr 2023
- Value
- £1,500,000
- Status
- active
Contract 011354-2023-7
- Signed
- 12 Apr 2023
- Value
- £1,500,000
- Status
- active
Contract 011354-2023-8
- Signed
- 12 Apr 2023
- Value
- £1,500,000
- Status
- active
Contract 011354-2023-9
- Signed
- 12 Apr 2023
- Value
- £1,500,000
- Status
- active
Contract 011354-2023-1
- Signed
- 4 Apr 2023
- Value
- ceiling above
- Status
- active
Contract 011354-2023-2
- Signed
- 4 Apr 2023
- Value
- ceiling above
- Status
- active
Contract 011354-2023-3
- Signed
- 4 Apr 2023
- Value
- ceiling above
- Status
- active
Contract 011354-2023-4
- Signed
- 4 Apr 2023
- Value
- ceiling above
- Status
- active
Contract 011354-2023-5
- Signed
- 4 Apr 2023
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Project Management and Building Surveying for Minor Projects | 7bids | — | — | — |
| 2 · Architectural Design for Minor Projects | 9bids | — | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeFramework contractors & participating bidders
10 commercial parties on the notice- AHR Building Consultancy LimitedFramework contractor
- Associated Architects LLPFramework contractor
- Barker Associates (Essex) LimitedFramework contractor
- Burwell Architects LimitedFramework contractor
- CPC Project Services LLPFramework contractor
- Haworth Tompkins LimitedFramework contractor
- Kendall Kingscott LimitedFramework contractor
- Purcell Architecture LimitedFramework contractor
- Rekan LimitedFramework contractor
- Rivington Street Studio LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria