Official UK procurement notice
Confidential Staff Liaison and Freedom to Speak Up Services
Authority: Oxleas NHS Foundation Trust (Central government)
Sectors: Business Services & Consultancy (79)Community & Cultural Services (98) Delivery: London (UKI)South East (UKJ)South West (UKK)
Published estimate£450,000≈ £150k / year · £540,000 inc. VAT25.1% above published estimate
Submissions closed 25 May 2025awarded 25 Sept 2025
Award (standstill) to The Guardian Service Ltd
Contract term 3 yrsends 31 Aug 2028 · up to 30 Aug 2030 with extensions · starts 1 Sept 2025
What is being bought
Published requirement descriptionProvision of Confidential Staff Liaison and Freedom To Speak Up Services.
- The authority expects to re-tender this requirement around 1 Jul 2025, 23:59 BST.
CPV: Human resources management consultancy services · Miscellaneous business-related services · Services furnished by business, professional and specialist organisations
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 70%
- Commercial: 30%
Published award criteria (2)
- Quality: Technical Questions & Social Value
- Commercial
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Jul 2025
- First published
- 30 Apr 2025, 09:19 BST
- Last source update
- 25 Sept 2025, 15:43 BST
- Award evaluation window
- Submission end – 1 Jun 2025
- Authority reference
C348821- FTS notice number
2025/S 000-017808- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0509b3Find a Tender- Contract terms summary
All Invoices must contain PO number.
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 25 May 2025, 12:00 BST
- Clarification deadline
- 22 May 2025, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
30 Apr 2025 → 6 Oct 2025 · 8 dates- Tender notice published30 Apr 2025, 09:19 BST
- Clarification questions by22 May 2025, 12:00 BST
- Submission deadline25 May 2025, 12:00 BST
- Award decision expected by1 Jun 2025, 23:59 BST
- Contract starts1 Sept 2025, 00:00 BST
- Assessment summaries sent395 days ago25 Sept 2025, 00:00 BST
- Latest notice published394 days ago25 Sept 2025, 15:43 BST
- Standstill ends383 days ago6 Oct 2025, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 30 Apr 2025- Tender notice published30 Apr 2025, 09:19 BSTUK4
- Contract award notice published25 Sept 2025, 15:43 BSTUK6
- Status changed to complete25 Sept 2025, 15:43 BST
- Contract signature expected9 Oct 2025, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £562,7681 award exc. VAT
Bids received 31 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| The Guardian Service LtdSMEConfidential Staff Liaison and Freedom to Speak Up Service10 Oct 2025 – 9 Oct 2028 · up to 9 Oct 2030Extensions: 2 x 12 Month extensions permitted | £562,768 | 25 Sept 2025standstill to 6 Oct 2025 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- The Guardian ServiceAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender