Official UK procurement notice
WNC Bar and Catering Concessions Contracts - Lot 1 Bar & Alcohol and Lot 2 Christmas Parties
Authority: West Northamptonshire Council (Local council)
What is being bought2 lots · detail below
Published requirement descriptionWest Northamptonshire Council (WNC) currently operates a Catering Framework for the provision of a bar service and catering for events at its corporate buildings.
The Bar & Alcohol and Christmas Parties Lots was re-tendered due to the termination of the existing contracts which were previously procured during 2024 under the ‘WNC Bar and Catering Framework Agreement_WNC00000395’. The re-tendered contracts for Lot 1 and 2 will sit outside of the existing Framework under two new separate contracts for a period of 24 months + 12 months + 12 months optional extension.
Customer requirements are divided into Lots and caterers are encouraged to only bid for the Lots that best suit the service that they provide, although there is no limit to the amount of Lots that caterers can be included on.
WNC is seeking a sole caterer to provide food for Christmas Parties (Lot 2) and is also seeking to appoint a sole Contractor to supply alcohol and bar service (Lot 1) as per customer requirements . The successful Contractor must be prepared to work closely with all caterers on the Council’s Catering Frameworks.
Procurement procedure - The services fall within Concession type services and are 'below' the PA 2023 Concessions Threshold.
Mobilisation Period – Due to the existing contracts terminating on 31/08/2026 a mobilisation period will commence prior to the formal contract start date and will be to discuss menu choices with the successful contractor and to also provide customers with the details of the successful Lot 1 contractor to enable customers to book their events in ready for the commencement of the new contract(s) in September 2026.
CPV: Catering services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£256,000 together) · same conditions of participation on every lotLot #1Bar & AlcoholAwardedRenewalPublished value£154,000
The source published no individual description for this lot.
- Condition of participation
Potential Suppliers are required to complete the online the Assessment of Suppliers Suitability Questionnaire as part of the assessment of supplier’s suitability to perform the contract. The Assessment of Suppliers Suitability Questionnaire is designed to assess Potential Supplier’s legal and financial capacity and technical ability to perform the contract and contains several declaration questions which all Potential Suppliers must adhere to, to submit a compliant tender. The Authority has set standard conditions of participation questions which a Potential Supplier must satisfy in order to be awarded the contract and relate to the required level of Insurance cover, Finance (Dun and Bradstreet credit check) and Legal capacity, Technical Ability, experience of Sub-Contractor Management, Health & Safety, Modern Slavery, DBS checks, Personal Licence, Hazard Analysis Critical Control Point, Equality, Business Continuity and GDPR.
Lot #2Christmas PartiesAwardedRenewalPublished value£102,000
The source published no individual description for this lot.
- Condition of participation
Potential Suppliers are required to complete the online the Assessment of Suppliers Suitability Questionnaire as part of the assessment of supplier’s suitability to perform the contract. The Assessment of Suppliers Suitability Questionnaire is designed to assess Potential Supplier’s legal and financial capacity and technical ability to perform the contract and contains several declaration questions which all Potential Suppliers must adhere to, to submit a compliant tender. The Authority has set standard conditions of participation questions which a Potential Supplier must satisfy in order to be awarded the contract and relate to the required level of Insurance cover, Finance (Dun and Bradstreet credit check) and Legal capacity, Technical Ability, experience of Sub-Contractor Management, Health & Safety, Modern Slavery, DBS checks, Personal Licence, Hazard Analysis Critical Control Point, Equality, Business Continuity and GDPR.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Condition of participation
Potential Suppliers are required to complete the online the Assessment of Suppliers Suitability Questionnaire as part of the assessment of supplier’s suitability to perform the contract. The Assessment of Suppliers Suitability Questionnaire is designed to assess Potential Supplier’s legal and financial capacity and technical ability to perform the contract and contains several declaration questions which all Potential Suppliers must adhere to, to submit a compliant tender. The Authority has set standard conditions of participation questions which a Potential Supplier must satisfy in order to be awarded the contract and relate to the required level of Insurance cover, Finance (Dun and Bradstreet credit check) and Legal capacity, Technical Ability, experience of Sub-Contractor Management, Health & Safety, Modern Slavery, DBS checks, Personal Licence, Hazard Analysis Critical Control Point, Equality, Business Continuity and GDPR.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Below threshold
- Regulatory regime
- Concession
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 4 Jun 2026, 15:47 BST
- Last source update
- 2 Sept 2026, 16:30 BST
- Authority reference
WNC00000649- FTS notice number
2026/S 000-052966- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ade4Find a Tender
How it was run
Official notice- Submission deadline
- 3 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
4 Jun 2026 → 2 Sept 2026 · 4 dates- Tender notice published134 days ago4 Jun 2026, 15:47 BST
- Submission deadline105 days ago3 Jul 2026, 12:00 BST
- Contract starts45 days ago1 Sept 2026, 00:00 BST
- Latest notice published44 days ago2 Sept 2026, 16:30 BST
Notice history
3 events · 2 releases on Find a Tender · since 4 Jun 2026- Tender notice published4 Jun 2026, 15:47 BSTUK4
- Contract details notice published2 Sept 2026, 16:30 BSTUK7
- Status changed to complete2 Sept 2026, 16:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Across several lots1 award | |||
| Unbuttoned LTD Trading as Portfolio EventsSME | — | — | Awarded |
Contracts
CONCESSION AGREEMENT IN RELATION TO BAR ALCOHOL AND CHRISTMAS PARTIES CATERING · Unbuttoned LTD Trading as Portfolio EventsSME
- Signed
- 27 Aug 2026
- Value
- £256,000
- Period
- 1 Sept 2026 – 31 Aug 2028 · up to 31 Aug 2030 with extensions
- Status
- active
- Extensions
- 12 + 12 months
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Unbuttoned LTD trading as Portfolio EventsAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Tender notice Tender notice on Find a Tender