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Published 14 Sept 2021, 22:45 BST

Official UK procurement notice

Computer Aided Facilities Management Software (CAFM)

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)

GoodsRestricted procedure
Sectors: Software Packages & ERP (48) Delivery: London (UKI)
Budget not disclosedValue not published
Awarded 9 Sept 2021
Awarded to Concerto Support Services

What is being bought

Published requirement description

The City of London Corporation (the 'City') has awarded a contract for the provision of a Computer Aided Facilities

Management Software (CAFM) as a Software as a Service (SaaS).

CPV: Facilities management software package · Facilities management software package and software package suite · Industry specific software package · Software package and information systems

The lotProcurement structure

single lot · no lot value published
Lot #1The City of London Corporation (the 'City') has awarded a contract for the provision…Awarded

The City of London Corporation (the 'City') has awarded a contract for the provision of a Computer Aided Facilities Management Software (CAFM) as a Software as a Service (SaaS).

The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.

Delivery: London
Extensions: The duration of the contract is 60 months, subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract by up to 60 further months on a year by year basis. The maximum length of the contract is therefore 120 months.
48000000 Software package and information systems48100000 Industry specific software package48421000 Facilities management software package

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 58.5%Price: 41.5%
Published sub-criteria (12)
  • Mobilisation: 4%
  • Reporting: 6%
  • Management of Asset and PPM Data: 13%
  • Compliance: 6%
  • Workflow: 5%
  • Training: 3%
  • IT Technical: 11%
  • Space Management & Drawings: 3%
  • Future developments: 2%
  • Demonstration: 5.5%
  • Responsible Procurement: 6.5%
  • Price: 35%
Published award criteria (12)
  • Mobilisation: 4%
  • Reporting: 6%
  • Management of Asset and PPM Data: 13%
  • Compliance: 6%
  • Workflow: 5%
  • Training: 3%
  • IT Technical: 11%
  • Space Management & Drawings: 3%
  • Future developments: 2%
  • Demonstration: 5.5%
  • Responsible Procurement: 6.5%
  • Price: 35%
What this means for your bid
  • Price carries 41.5 of 100 points: a 10% discount moves about 4.2 points. Quality carries 58.5 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
14 Sept 2021, 22:45 BST
Last source update
14 Sept 2021, 22:45 BST
Authority reference
prj_COL_17833
FTS notice number
2021/S 000-022878
Classification (CPV)
Facilities management software packageFacilities management software package and software package suiteIndustry specific software packageSoftware package and information systems
Delivery area
London (UKI)
Official registry OCID
ocds-h6vhtk-02e0cc Find a Tender

Publisher note: Values indicated within section V.2.4) are for the maximum potential contract term of 120 months.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Bids received 4
Contracts signed 1latest 9 Sept 2021
Awarded toValueDateStatus
Concerto Support ServicesComputer Aided Facilities Management (CAFM)——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
The City of London Corporation (the 'City') has awarded a contract for the provision…4bids——£629,000 – £1,216,925
Whole notice———£629,000 – £1,216,925

Contracting authority & participating public bodies

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityLocal CouncilRegional or local authorityGeneral public services City of London Corporation, Guildhall, PO Box 270, London, London, EC2P 2EJContact name, email, phone

Dispute resolution & review bodies

  • High Court, Royal Courts of JusticeReview body LondonContact phone

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.