Official UK procurement notice
Procurement of a Computer Aided Facilities Management (CAFM) System
Authority: The Rotherham NHS Foundation Trust (Central government)·Consortium: 2 public authorities
Sectors: Software Packages & ERP (48)IT Services & Software (72) Delivery: Yorkshire & Humber (UKE31)
Published estimate£846,000≈ £260k / year · £1,016,000 inc. VAT · 1 value update
Submissions closed 9 Mar 2026awarded 2 Apr 2026
Awarded to TABS FM LIMITED3 awards
Contract term 3 yrs 3 moends 30 Jun 2029 · up to 30 Jun 2033 with extensions · starts 9 Apr 2026
What is being bought
Published requirement descriptionContract Award Notice for provision and maintenance of a Computer Aided Facilities Management System to Barnsley Facilities Services (a wholly owned subsidiary of Barnsley Hospital NHSFT) and Rotherham Hospital NHSFT.
- Not divided into lots: Single system and provider required due to requirement for interconnectedness.
- The authority expects to re-tender this requirement around 7 Feb 2033, 23:59 GMT.
CPV: Computer facilities management services · Facilities management software package and software package suite · Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£846,000
48000000 Software package and information systems48420000 Facilities management software package and software package suite72514000 Computer facilities management services
Pre-qualification & selection criteria (PQQ)1
- Technical & professional ability
As stated in Part 3 of the Supplier Information Questionnaire
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (4)
- Features List: 40%
- Technical: 20%
- Commercial: 30%
- Social Value: 10%
Published award criteria (4)
- Features List: Qualitative score of features required from the system.
- Technical: Assessment score of responses to technical questions
- Social Value: Qualitative assessment of responses to social value questions
- Commercial: Financial evaluation of bid
Conditions of participation1
- Technical & professional ability
As stated in Part 3 of the Supplier Information Questionnaire
What this means for your bid
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 7 Feb 2033
- First published
- 7 Jan 2026, 14:35 GMT
- Last source update
- 11 Aug 2026, 12:44 BST
- Award evaluation window
- Submission end – 19 Mar 2026
- Authority reference
C409773- FTS notice number
2026/S 000-012730- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06011aFind a Tender
How it was run
Official noticeRun through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis
Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated
- Submission deadline
- 9 Mar 2026, 12:00 GMT
- Clarification deadline
- 25 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Submission via the Atamis portal at health-family.force.com/s/Welcome ↗
Timeline
7 Jan 2026 → 11 Aug 2026 · 11 dates- Planning notice published282 days ago7 Jan 2026, 14:35 GMT
- Market engagement266 days ago23 Jan 2026, 23:59 GMT
Suppliers of CAFM systems wishing to discuss this opportunity with BFS may contact the Operations Director at [email protected]
- Next notice expected259 days ago30 Jan 2026, 23:59 GMT
- Tender notice published246 days ago12 Feb 2026, 10:30 GMT
- Clarification questions by233 days ago25 Feb 2026, 12:00 GMT
- Submission deadline221 days ago9 Mar 2026, 12:00 GMT
- Award decision expected by211 days ago19 Mar 2026, 23:59 GMT
- Assessment summaries sent198 days ago2 Apr 2026, 00:00 BST
- Contract starts191 days ago9 Apr 2026, 00:00 BST
- Standstill ends184 days ago15 Apr 2026, 23:59 BST
- Latest notice published66 days ago11 Aug 2026, 12:44 BST
Notice history
13 events · 5 releases on Find a Tender · since 7 Jan 2026- Preliminary market engagement notice published7 Jan 2026, 14:35 GMTUK2
- Tender notice published12 Feb 2026, 10:30 GMTUK4
- Published value updated to £846,00012 Feb 2026, 10:30 GMTwas £150,000
- Status changed to active12 Feb 2026, 10:30 GMT
- Procurement method changed12 Feb 2026, 10:30 GMT
- Deadline published: 9 Mar 2026, 12:00 GMT12 Feb 2026, 10:30 GMT
- Contract award notice published2 Apr 2026, 15:45 BSTUK6
- Status changed to complete2 Apr 2026, 15:45 BST
- Contract signature expected23 Apr 2026, 23:59 BSTscheduled
- Contract details notice published19 May 2026, 13:58 BSTUK7
- Contract award notice published11 Aug 2026, 12:44 BSTUK6
- Buyer details updated11 Aug 2026, 12:44 BST
- Contract signature expected21 Aug 2026, 23:59 BSTscheduled
Routine re-releases (5)
- 2026-02: 1 release · 12 Feb 2026
- 2026-01: 1 release · 7 Jan 2026
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 3some still in standstill
Awarded value £283,7002 awards exc. VAT
Bids received 83 from SMEs
Contracts signed 1latest 21 Apr 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| TABS FM LIMITEDSMEProvision of a Computer Aided Facilities Management System1 Jul 2026 – 30 Jun 2029 · up to 30 Jun 2033Extensions: Two 2-year extensions to be included in the contract (a total of 4 years) | £141,850 | 2 Apr 2026standstill to 15 Apr 2026 | Standstill |
| TABS FM LIMITEDSMEProvision of a Computer Aided Facilities Management System21 Aug 2026 – 30 Jun 2029 · up to 30 Jun 2033Extensions: Two 2-year extensions to be included in the contract (a total of 4 years) | £141,850 | 2 Apr 2026 | Awarded |
| TABS FM LIMITEDSME | — | — | Awarded |
Contracts
Computer Aided Facilities Management (CAFM) system · TABS FM LIMITEDSME
- Signed
- 21 Apr 2026
- Value
- £132,575
- Period
- 21 Apr 2026 – 28 Jun 2029 · up to 28 Jun 2033 with extensions
- Status
- active
- Extensions
- Two x 24 month extensions
No agreed KPIs: Below value where KPIs are mandated
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 8final-stage tenders | 3 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Barnsley Hospital NHS Foundation TrustContracting authorityPublic authority - central government
Bidders & participating suppliers
1 commercial party on the notice- Tabs FM LTDAwarded supplier
Official documents & specifications (5)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender